BSBWHS401 - WHS: Toolbox Talk, Training Procedure & Hazard Project

This assignment solution provides a comprehensive overview of workplace health and safety (WHS) policies and procedures, focusing on practical application through summative assessment tasks. Task 1 involves a toolbox talk procedure where a hazard is researched and presented to a workgroup, alongside a training procedure that includes conducting training, coaching, or mentoring on a workplace procedure. This task requires creating meeting minutes, conducting online research, preparing a PowerPoint presentation, and submitting a record of the toolbox talk. Additionally, it involves creating a skills matrix, developing a training plan with a budget, conducting the training, and arranging follow-up meetings. Task 2 requires undertaking a project involving the identification of hazards, proposing risk control measures, presenting outcomes, and analyzing chart data on workplace incidents and hazards. This includes completing an incident report, graphing data, conducting a WHS inspection, arranging a safety action meeting, and presenting an analysis as a chairperson, culminating in a summary outlining the WHS assessment process. The assignment uses provided templates and appendices to guide the completion of these tasks.

STUDY GUIDE
WHS policies and procedures

Contents
Subject overview / Introduction / Background Information...........................................................3
Summative Assessment Tasks.....................................................................................................4
Guide to completing the tasks......................................................................................................5
Templates and Appendices..........................................................................................................6
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Subject overview/ Background information
Work Health & Safety (WHS) legislation as of 1st January 2012.
The WHS Regulations specify the way in which some duties under the WHS Act must be met
and prescribes procedural or administrative requirements to support the WHS Act (for example
requiring licences for specific activities and the keeping of records).
Your workplace will have specific policies and procedures regarding WHS. The extent and
nature of these will vary depending on the way your organisation operates. Policies and
procedures are needed to ensure that work is conducted systematically. This helps to prevent
injuries or damage to goods or equipment.
To show your understanding of this unit you will be required to identify a workplace hazard and
find solutions to deal with that hazard, also you will be required to show your understanding of
the workplace WHS policy and procedures.
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Summative Assessment Tasks
Task 1
You are required to:
Part A: Toolbox talk procedure
 research a hazard
 Conduct a short presentation to a work group summarising the hazard.
Part B: Training procedure
 Conduct training and coaching or mentoring on a workplace procedure.
Task 2
You are required to undertake a project that requires:
o identification of hazards,
o proposing risk control measures
o presenting outcomes
o analysing chart data on workplace incidents and hazards and reporting.
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Guide to completing the tasks
Task 1
Part A: Toolbox talk procedure
Things to do:
Step 1. Organise a team of 5 to 6 members and ask your teacher if you need help.
Step 2. Call the team members for a meeting. Your meeting is about choosing one of the hazards listed on
page 7 (hazards provided on Assessment description)
Step 3. You must take notes of the discussions during the meeting and have them type written for
evidence.
Note: Use a template “Meeting Minutes” available on page of 1 of “TemplateAT1” provided to
you in skills drive.
Step 4. Once you have chosen one hazard for your topic, conduct an online research on related WHS
information regarding hazard identification and treatment
(ref: Handout/Workcover Australia)
Step 5. Create a Power Point presentation and conduct a short meeting with your work group. Your
presentation should cover the following information: ( No.5 page 8)
5.1 Title of the Topic
5.2 Description (examples and photos of the hazard)
5.3 Causes
5.4 Effects
5.5 Control methods (Hierarchy of Control) (check handout slide 135)
5.6 Relevant organisational procedures
5.7 Importance of consultation in identifying and treating hazards
5.8 Benefits of consultation with other members of the organization
5.9 Relevant provision and legislations or code of practice which may apply to the hazard (ref. Work
Health and Safety Act)
5.10 Time line of continuous plan to follow up consultation of hazard and treatment
5.11 How the group members can access or locate information about the hazard
Step 6. Submit a typewritten record of the Toolbox talk (short meeting) to your trainer
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Part B: Training procedure
Instructions
 All Appendices are available in Skills drive under the name of “TemplateAT1”
 Page or Appendices referred below are from Summative assessment.
Things to do:
Step 1. Go to Skill drive (S:drive), Monitor Workplace Safety Subject and read WHS Standard Operating
Procedure given below in Study Guide.
Step 2. List names and Student number of your group members.
Step 3. Fill up Skill Matrix Form (Appendix 1, page 13). Identify team members and Standard Operating
Procedure work activity. Use the legend to indicate training/learning needs.
Step 4. From the information on the Skill Matrix, create a training plan by filling up the “Appendix 2Skills
Matrix”, on page 14 (Instruction ref. No 4, page 9)
Step 5. Prepare budget cost for training (Example: hiring trainer, hire a venue, training kit, hiring equipment,
etc.).
Note: Use a template “Cost of Training” available on page of 5 of “TemplateAT1” provided to
you in skills drive.
Step 6. Conduct a training for your group
Step 7. Send e-mail to Team members and to your trainer. E-mail the procedure of your Training plan and Skill
Matrix
Note: Use a template “Email Template” available on page of 5 of “TemplateAT1” provided to
you in skills drive.
Step 8. Arrange a follow-up meeting with one team member, who needs extra practice.
Step 9. Fill up Appendix 3 for the Team member who needs extra practice. Use the GROW model template
on page 15.
Submit all documents to your Trainer.
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Task 2
Instructions
 All Appendices are available in Skills drive under the name of “TemplateAT2”
 Page or Appendices referred below are from Summative assessment.
Things to do
Step 1. Read the scenario on “Appendix 1 Workplace Scenario”, page 23.
Step 2. Using the information on the scenario on Appendix 1, fill up an Incident report (Appendix 2, pages
24 to 27)
Step 3. Go to Appendix 3, p 28. Add Rose’s incident (Appendix 1, p 23) on the list provided.
3.1 Graph the data (information on the list) on page 29. Use Excel to create the graph.
3.2 Write your interpretation and comments on page 30 (type-up)
Step 4. Using Safety Inspection Form (Appendix 4, pp 31 to 33), conduct WHS inspection within Bridge
Business College building.
Step 5. Arrange a schedule for Safety Action Meeting (SAM) with your work group. Use Appendix 5, page
34
Step 6. Before the meeting, discuss the identified hazards (Appendix 4, pp 31-33) possible treatment and
costing of the Control Measure to be applied.
Note: Use a template “Hazard identification and Controls” available on page of 13of
“TemplateAT2” provided to you in skills drive.
Step 7. At the meeting, using all the above information (No.6), you need to present your analysis as a
chairperson.
Step 8. Take notes of your discussions using Appendix 5 on p 34.
Step 9. Write one to two pages summary outlining (step-by-step) on how you have conducted your WHS
assessment.
Submit all documents for Task 2.
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Templates and Appendices
Task 1
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Task 1 Part A
Template 1: Meeting Minutes
Meeting Minutes
Meeting purpose:
Date: Time:
Attendance:
Apologies:
ITEM/ISSUE ACTION TO BE
TAKEN
WHEN WHO
What topic did you
discuss?
Workplace Hazards
Cables and Wire
tripping
Wet floors
Electric wires
Lack of health and
safety norms
What did you decide to
do about it?
Date Name
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Task 1 Part B
Appendix 1: Skills matrix
Standard Operating
Procedure
Employee
Interns Temporary
employees
Team
Supervisor
s
Managers
Maintaining occupational safety
of self and the co workers
Maintaining the hygiene at the
workplace
Evaluation of the identification of
the hazard and the reporting of
the procedure for the
effectiveness and the address of
the deficiencies for the
appropriate persons
Implementation of the
emergency procedures
Maintaining occupational safety
of self and the co workers
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Maintaining the hygiene at the
workplace
Legend:
Untrained Employee has no training
Learner Employee cannot perform task independently
Practitioner Employee can perform task independently with supervision
Operator Employee can perform task independently
Trainer
/Coach Employee can train/coach others to perform task
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Appendix 2: Training plan
Topic:
What performance issue does this training session need to address?
Key point Bullet points
(what will I say)
Resources
(handouts/physical
demonstration/slides)
Understanding
(how will you check for
understanding –
questions/observation/
discussion)
Safe use of the
electric wires and
the instruments and
the machineries
 Identify the
untangled
and the toned
wires in the
floor
Handouts for the safe
plugging of the wires
What will you do if you
find a loose wire of the
computer cable in the
floor?
Safety in the
workplace form the
electric wires  Safe working
conditions
from the
electric wires
Manual and the
demonstrations on how
safe workplace
conditions
Do you know how to
switch off the electricity
board?
Handing of the
hazardous
materials and the
use of PPE
 Everyone
should go
through the
hand out of
the hazard
materials and
the use of the
PPE
Demonstrations and the
handouts
What are your concept
regarding the hazardous
materials and the use of
PPE
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