BTEC Computing Unit 1: Managing a Successful Computing Project Report

This report, submitted by a student for a BTEC Computing unit, focuses on managing a successful computing project. It begins by outlining project aims and objectives for a scenario promoting a clean and sustainable environment in the UK. The report then details the creation of a comprehensive project management plan, covering cost, scope, time, quality, communication, risk, and resources. A work breakdown structure and Gantt chart are produced to illustrate timeframes and stages. The student conducts small-scale research using both qualitative and quantitative methods, including survey questionnaires, to gather data. The report analyzes the research findings, drawing valid conclusions and recommendations. Finally, it reflects on the value of the research, the project management process, and the student's learning and performance.

PROGRAM TITLE: BTEC-COMPUTING
UNIT TITLE: Managing a Successful Computing Project
ASSIGNMENT NUMBER: 1
ASSIGNMENT NAME: Managing a Successful Computing Project
SUBMISSION DATE:
DATE RECEIVED: 03/05/2022
TUTORIAL LECTURER: NGUYEN NGOC TAN
WORD COUNT: 4327
STUDENT NAME: NGUYEN PHUONG NAM
STUDENT ID: BKC18316
MOBILE NUMBER: 0388898670

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Table of Contents
Introduction 3
Task 1 5
P1 Devise project aims and objectives for a chosen scenario” promoting clean and sustainable
environment in UK” 5
P2 Produce a project management plan that covers aspects of cost, scope, time, quality, communication,
risk and resources 6
P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages for
completion and management process 10
P4 Carry out small-scale research by applying qualitative and quantitative research methods appropriate
for meeting project aims and objectives 11
Task 2 13
P5 Analyze research and data using appropriate tools and techniques. 13
P6 Communicate appropriate recommendations as a result of research and data analysis to draw valid and
meaningful conclusions 16
P7 Reflect on the value of undertaking the research to meet stated objectives and own learning and
performance and evaluation of the project management process 17

Performance review 19
Template for Project Logbook 20
Conclusion 22
Reference 23
Introduction
Project management is one of the most crucial parts of management. The project management is
defined as the process or combination of processes toachieve a management objective within a
specified time period.in other word, project management is the use of specific time period for
achievingan organization goal that use techniques, skills, and knowledge, tools or combination of
these(Maylor, 2010). The success of a project mostly depend on the manager of the project .so
the project manager is responsible for allocating the tasks to be accomplished and give all
instructions to the employees to work according to the objectives of the project. During the
project, the manager have to learn so many things so that he can do better for the company and
can give formalized instruction to his subordinates and co workers.to finish a project a project
manager his to considers project time, project resources or scope, communication medium,
project risk and challenges etc.so the manager of a project needs to be competitive and skilled to
complete the project.in the paper I will explain a project taken by the manager of Leon restaurant
, United Kingdom.

Task 1
P1 Devise project aims and objectives for a chosen scenario” promoting
clean and sustainable environment in UK”
To run a project or to complete a project, the project manager needs to set up the aim and
objective of the project because, if the manager set the aim and object of a project then it will be
easy for him to get the clear idea and make a better plan for the project to be finished.so the
manager of the Leon restaurant has set the aim and objective of the project taken at hand .the aim
and objective of the project is given in the following –
Project’s aim

Leon is a fast food restaurant in UK. The manager of the restaurant has taken a project to
accomplish. The aim of the project is ‘promoting clean and sustainable environment in UK’.
Leon is new in the restaurant business, so the company wants to have a sustainable market at
home and to get into the new market though promoting and taking some corporate social
responsibility .so the manager of the company has taken a project to promote clean and
sustainable environment in UK. The manager want to know the attractiveness and advantages of
CSR activities to get competitive advantages over the competitiors.as a part of the project the
manger also has the aim to get some competitive advantages over the existing competitors in the
market with the help of some CSR activities.
Projects objectives
The manager of the restaurant has set the objective of the project. The manager wants to get
competitive advantages over their competitors to get into the new market and want to get
patronage of the competitors through taking some corporate social responsibility (CSR)
activities.The manager of the company has to ensure the capability to meet the project cost and
all other resources needed for the project. The manager of the company will also have to make
sure the quality of the project and the manager of the project need to consider the behavior of the
consumers and competitors to get competitive advantages in that market.so before taking the
CSR activities, the manager needs to accomplish an opportunity analysis of the project.
P2 Produce a project management plan that covers aspects of cost,
scope, time, quality, communication, risk and resources
Project management plan
To successfully accomplish a project the manager of the project must have a plan for that project.
A better project plan helps the project manager to achieve the objective of the project in a better
ways.Theterm project management plan is defined as the process of how the management will
execute, monitor and control the project(Baguley, 2008).in other word, a project management
plan is formal and established ways to manage a project. A good project managementplan
includes the following elements-

● Costs
● Scope
● Time
● Quality
● Communication
● risk and resources
A Project management plan is the main tool that shows the path to accomplish the task of the
project.so the manger of a project has to develop a Project management plan for getting the
project successful. The Project management plan for Leon restaurant is given in the following-
Figure: Project management plan for Leon restaurant CSR program
Source :(Cooke, Tate and Cooke, 2011)
Project costs
1. Project's conceptions and
initiation
2. Project's definition or planning
3. Project launch and execution
4. Project's performance control
5. Project closing

To take a Project and to complete it, the manager of the Project has to consider some important
element of the project and cost is the most important element of project, so as a manager of the
Leon restaurant I need to consider the cost of the project. The total cost of a project can be
classified in in the flowing ways-
Source:(Brighthub Project Management, 2017)
The approximate cost needed for the project is the main concern of the project manager.so I have
set an approximate cost for the project. The cost of the project is stated in the following-
NO. Items UK (£)
1 Promotional activities 5,000 £
2 Incentives 20,000 £
3 Rent 5,000 £
4 Office expense and equipment 3,000 £
5 Training,and other materials 7,000 £
Total 40,000 £
Project scope

To complete a project successfully, as a manager I have to consider the scope of the project. The
scope of the project includes some important aspects like project planning, project designing,
development,project’s hypothesis testing,and introducing some hardware and software that are
necessary for accomplishing the project. Side by side the accomplishment of a project also
considers the drawback of the project that is harmful for the project. Leon restaurant should
avoid the changes in planning, changing the target market, taking new plan frequently etc.
Project time
For a business project, specification of time is a must. Without the specific time the project
manager cannot accomplish the tasks of the project.so as a manager of the Leon restaurant, Ihave
set the time to start and end the project within the specified time.so I have set the critical path of
the project. The network of the critical path is given in the below-
So the project critical network or path is, start=S+E+C+F+END=7 days.so the project will be
accomplished within 7 days or 1 week.
Project quality
Project quality is the main fact that the manager has to consider because if the manager cannot
maintain the quality of the project then the accomplishment of the project get in trouble.so as a
manager of Leon restaurant I will consider the time limitation, resources, and make best decision
for the company.
Communication

Communication is the most essential part of a project. The project manager has to maintain the
regular communication with the related parties of the project. The manager of the project set a
strategy to communicate with the stakeholders of the company. Those who are related to the
project and can affect the accomplishment of the project should be taken in consideration of the
manager.so as a manager of Leon restaurant I will maintain regular communication with the
stakeholders as well as the general people related to the project.
Risk and resources
Any business project has some risks and resources. The project to get competitive advantages
through taking CSR activities has also some problems or risks and resources. The risks of the
project are limitation of enough time,money, volunteers, and critical situations of the national
politics. And the resources of the project are skilled manpower, experience of the project
manager, enough investment and the positive attitudes of the management of the cmomapy.so as
a manager of the Leon Company; I can assure that the project will be accomplished within the
time because the project has enough resourcesthan the risks at hand.
P3 Produce a work breakdown structure and a Gantt chart to provide
timeframes and stages for completion and management process
Work breakdown structure
A project management plan has five stages of task.so the manager of a project has to divide the
total task into five different phases(Williams, 2008).So as a manager of the Leon restaurant; I
have taken an initiative to breakdown the whole work. According to the project plan, the five
stages of work will be accomplished within the time specified. If the assigned tasks can be
accomplished within the time then the project will be a successful one for the company.so the
project tasks breakdown has been given in the following-

Task
No.
Stages of tasks Days needed employees
1 Project's conceptions and initiation 2 3
2 Project's definition or planning 1 2
3 Project launch and execution 2 20
4 Project's performance control 2 3
5 Project closing 1 2
Total 8 30
1.Project's
conceptions and
initiation
2.Project's
conceptions and
initiation
3.Project launch
and execution
4.Project's
performance
control
5.Project closing
As a project manager, I will breakdown the total tsk of the project according tot the above
mentioned chart.in the following I show the Gantt chart of the task’s start time and duration.
Figure: Gantt chart of the project workbreakdown
Identifying the
specific tasks
Organizing a rally
for clean
environment
Collecting and
allocating the
resources
Measure
effectiveness and
close the program
Measure how
much the
company has got
promoted
Estimate the cost
of the project Identifying the
promotional
activities
Performing the day
long activities
Performing the
final task

Project's conceptions and initiation
Project's definition or planning
Project launch and execution
Project's performance control
Project closing
24-Apr 26-Apr 28-Apr 30-Apr 2-May
start date
duration
In the above Gantt chart the project work breakdown has been stated. Each tsk of the project will
be stated in the above mention time and the task will be finished within the specific time .so a
project manager of Leon restaurant, I will accomplish all the project tasks according to the work
break down and the Gantt chart.
P4 Carry out small-scale research by applying qualitative and
quantitative research methods appropriate for meeting project aims and
objectives
The objective of the project is to find out new market segment outside the home country or
country of origin. The company is try to get into the new market .so as a manager4 of the project
I will find out the possible and the best method of research to find and analyze the suitable
market for the Leon restaurant.as a part of the project, I have decided to use the quantitative and
qualitative method of research.so the market research of the Leon restaurant is given in the
following-
Quantitative research
Quantitative research can be done using many methods like observation, survey, questionnaire,
focus group etc.(Huemann, 2013).so to do the quantitative research for the Leon Company, as a