Comprehensive Project Management Report: Bucks Music Festival Analysis

This project report presents a comprehensive project management analysis for the Bucks Music Festival. It begins with an introduction to project management principles, emphasizing the methodologies, processes, and concepts used to achieve project objectives. The report then delves into a detailed analysis of various project management methodologies, including Scrum, Lean, and Waterfall, evaluating their advantages and disadvantages within the context of the music festival. A network diagram is provided to illustrate the relationships among project activities. The report also includes a stakeholder analysis, identifying internal and external stakeholders and their levels of power and interest. Furthermore, it addresses risk analysis, assessing potential risks and proposing mitigation strategies. The report concludes by summarizing key findings and providing references to supporting literature.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Analysis of various PM methodologies with advantages and disadvantage...............................1
TASK 2............................................................................................................................................4
Network diagram which shows the relation among all activities...............................................4
TASK 3............................................................................................................................................4
Stakeholder analysis for the project............................................................................................4
..........................................................................................................................................................7
TASK 4............................................................................................................................................7
Risk Analysis..............................................................................................................................7
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management is a process through which activities form initiating of a project to
its effective completion is performed, managed and controlled. Managing all the activities are
initiated so that goals and objectives for completing a business objectives are achieved. A project
manager uses number of processes, methodologies and concepts so that level of efficiency in
order to accomplish project is achieved. In order to increase chances for success of project
effective project management is introduced so that stakeholder analysis, work breakdown
structure and assessment of all the risk can b made to manage them effectively (Gitolendia,
2018). In this project report project management technique is implemented to a Bucks Music
Festival which will be discussed with the support of different PM methodologies, proper
Network diagram, WBS. Together with this stakeholder analysis will be performed to know their
interest and impact of risk involved in project to these stakeholders.
TASK 1
Analysis of various PM methodologies with advantages and disadvantage
Project management methodology is a strictly defined combination of logically related
practices, methods and processes so that best actions can be taken or developed in order to
accomplish business practices. These methodologies provides scope of continuous improvement
so that completion of project can be made in successful manner. Various project management
methodologies which are used in order to accomplish an event for Bucks Music Festival is as
follows-
Scrum: It is a framework that helps team of project management to work together and
perform number of business activities. This methodologies focuses on providing opportunity to
all the team members to enhance their learning skills and get new experiences while resolving
various issues involved in the project (Phillips, 2019). This leads to make a continuous
improvement in the quality of the work performed by all the team members. With the effective
development cycle all the loops will be turned out to be an strength of business.
Advantages:
 This methodology helps in completion of the project management in quick and efficient
manner with continuous improvement.
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 Usage of time and money in the project is made in effective manner so that each project
is completed in most profitable manner. Projects are managed into small portions so that completion of the activities can be
performed appropriately.
Disadvantage:
 This methodology do not provides a specified period for completion of the project.
 Large teams are established and managing these teams becomes a challenging task.
 Many team members leave the project in middle and this creates negative impact on the
whole project.
Lean: This methodology promotes maximisation of consumer value while accomplishing
the project activities in effective manner (Saleem, Tan and Buchanan, 2017). Consumers value is
maximised through this method by minimising waste in all the activities which is performed in
order to accomplish project. Resources are utilised in the best manner so that completion of the
musical festival generates good experience all the the members.
Advantages:
 Through this methodology wastage involved in the process of completion of the project is
minimised and efficiency is improved.
 Competitive advantages are created to businesses when wastage is minimised and level of
efficiency is improved. High amount of work satisfaction is created among the team members.
Disadvantage:
 High amount of perfection in work leads to generate frustration among project
management team.
 When any error is created then there is no scope to make improvement.
Waterfall: In this project management approach progress of the project flows in one
direction like a waterfall. This project methodology is based on the simple theme that effective
planning must be performed so that each task is accomplished in most appropriate manner in first
attempt (SATIROĞLU, MISIR and MISIR, 2018). This form of methodology is suitable for
projects which are not affected to changes or involves less chances of changes. Planning if made
and tasks are assigned and completion of each activity is made in order to complete them in
effective manner.
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Advantages:
 Development or initiation of next phase of the project is made after completion of the
first one. This ensures completion of each activity effectively.
 Quality assurance taste is made at each stage to make the project most suitable. Project is completed by team members without any outer intervention.
Disadvantage:
 Error in the stage can be fixed at each stage not after completion of the project or in next
stage.
 This method is not suitable for complex projects which requires management of frequent
changes.
TASK 2
Network diagram which shows the relation among all activities
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TASK 3
Stakeholder analysis for the project
Stakeholder is any person, organisation, social group or society at large that have direct
and indirect relation with business and its activities (Skov, 2016). In a business there are two
types of stakeholders available one is internal and other is external stakeholders. Contribution of
internal and external stakeholders helps in making a project successful in achieve goals and
objectives. In order to accomplish Buck's student Musical festival there are different
stakeholders involved which are as follows-
 Project Manager
 Team Members
 Students
 Investors
 Government
 Raw material Suppliers
 Audiences
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In order to find power and interest that each stakeholder possess in this music festival is
demonstrated with the help of a table as follows-
Power Stakeholders
High Government Project Manager, Investor
Low Raw material supplier /
Audiences Students / Team members
Interest ―› Low High
Internal stakeholders:
 Project manager: Involved in completion of the project with high power and interest so
that work can be completed in time.
 Team Members: In order to perform number of project activities different team
members are involved with law power and high interest in project completion.
 Investors: They provides all the finances for the event and possess high power and high
interest in business activities (Tundys and Fernando, 2020).
 Students: They are the audiences of the event and low power and high interest in the
event.
 Audiences: They are all the one to whom all the services of the music festival are
provided.
External stakeholders:
 Government: Laws and regulations applicable on the project is implemented by the
government. It possess high power and low interest in number of events.
 Suppliers: All the goods and services required for completion of the project is provided
by different suppliers. They possess low power and law interest in business activities.
WBS
Stages Activity Description Time (Days)
Initial Budget Approval Approval of budget is provided
by superior authorities
1
5

Planning
Hiring Director
Professional qualified directors
are appointed for completion of
the project
10
Hiring Designer Project manager 14
Hiring Place for
Audition
Setting venue 7
Advertising Introducing various promotional
activities
7
Hiring Production
Crew
Activities of the event is
accomplished
28
Setting Design and
Building
Processing suitable Structure for
the event activities
42
Training Introducing training programmes 12
Auditions Making audition 6
Rehearsal For enhancing quality of
performance
84
Hiring Orchestra Appointing Music team 7
Music Selecting most suitable music 7
Photography Crew Profiling 35
Information
Management
Maintaining records of project 1
Printing Producing Pamphlets and
Manuals for the event
5
Implementation Advertisement
Plan
Advertisement and promotion
Planning
7
Media Faithful media channel 21
Orchestra Practising of the music 4
6

Rehearsal performance again.
Ordering
Costumes
Suitable costumes set up. 7
Parade Seeing the comfort level and
performance desirability
5
Dress Rehearsal Final practice of student with
music and dress.
1
Closure Performance Overall performances in front of
student.
10
TASK 4
Risk Analysis
Risk is termed as events and contingency involved in relation to accomplishment of
number of projects which results in destruction of the original plan. Risk assessment helps in
analysing and assessing various risk involved in the project in order to minimise their negative
effect. Therefore, the risk assessment for the Bucks Student Union Music Festival is discussed as
follows:
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RISK SEVERITY MITIGATION
STRATEGIES RESPONSIBILITY
Infrastructural Issues HIGH
Project must be
accomplished at the
venue where risk
related to
infrastructural issue is
minimum and all the
precautions can be
taken to manage
quality standards.
Event Designer
Accident HIGH
Taking all the
precautions such as
fire extinguisher, first
aide services must be
available so that any
form of accident can
be controlled (Wu, Li
and Ma, 2019).
Safety Manager
Equipment Failure MEDIUM
Their are number of
failure in various tools
and equipments used
in the event and these
tools must be properly
checked by the
organiser to prevent
any failure.
Event Manager
Mismanagement of
performers
MEDIUM Continuous practice
and effective
Performance manager
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coordination is the key
to minimise this
performance risk.
Uncertain events LOW
All the uncertainties
and some backup
plans must be
possessed so that risk
can be minimised for
failure of the event.
Project Manager
Analysing all the risk related to the event helps to know regarding certainty of the risk
and also results of the risk is also analysed. All the actions to minimise such risk is taken for
accomplishment of the project in effective manner.
CONCLUSION
From the above project report on project management it has been concluded that
accomplishment of a project requires number of activities to be performed and project
management helps to manage all these activities. Their are number of project management
methodologies available and on the basis of project suitable methodology is applied which helps
in accomplishment of the project in the most effective manner. All the stakeholders have
involvement in project and their contribution needs to be evaluated so that power and interest of
each stakeholder is demonstrated. Risk analysis of the project is made for managing and
controlling the risk in effective manner.
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REFERENCES
Books and Journals
Gitolendia, B., 2018. ANALIZA DE CAZ A INTEROPERABILITĂȚII SECTORULUI
TRANSPORTURILOR FEROVIARE GEORGIENE ȘI INTERMODALITATEA CU
SISTEMELE EUROPENE. REVISTA ECONOMIA CONTEMPORANĂ. 3(4). pp.209-
213.
Phillips, I. A., 2019. The ADR/CR Divide: An Autoethnographic Interrogation of its Impact on
the Theory and Practice of Mediation (Doctoral dissertation, University of Bradford).
Saleem, K., Tan, Z. and Buchanan, W., 2017. Security for cyber-physical systems in healthcare.
In Health 4.0: How Virtualization and Big Data are Revolutionizing Healthcare (pp.
233-251). Springer, Cham.
SATIROĞLU, S., MISIR, N. and MISIR, M., 2018. Estimation of Biodiversity of Eastern Black
Sea Mixed Forests in Turkey. ANADOLU Ege Tarımsal Araştırma Enstitüsü
Dergisi. 28(1). pp.23-29.
Skov, J., 2016. Water Reclamation Facility Biosolids Market Analysis.
Tundys, B. and Fernando, Y., 2020. Sustainable supply chain management–Key Performance
Indicators (KPI) as an element for measuring of processes. Transport Economics and
Logistics. 83. pp.31-50.
Wu, L., Li, X. and Ma, X., 2019. Particulate nutrient loss from drylands to grasslands/forestlands
in a large-scale highly erodible watershed. Ecological Indicators. 107. p.105673.
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