Project Report: Bucks Student Union Music Festival Case Study Analysis

This report presents a comprehensive case study on the project management of the Bucks Student's Union Music Festival. It begins by exploring various project management methodologies, including Agile, Waterfall, and Scrum, evaluating their advantages and disadvantages in the context of the festival. A network diagram illustrates the project's critical activities and timelines. The report then analyzes stakeholders, detailing their roles, interests, and communication strategies. Furthermore, it provides a Work Breakdown Structure (WBS) outlining the project's tasks. Finally, the report identifies and assesses potential risks, proposing mitigation strategies for each, ensuring a robust and well-managed project plan for the music festival.

Running head: BUCKS STUDENT’S UNION MUSIC FESTIVAL
Bucks Student’s Union Music Festival Case Study
Name of the Student
Name of the University
Author note

1BUCKS STUDENT’S UNION MUSIC FESTIVAL
Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................5
Task 3...............................................................................................................................................7
Task 4.............................................................................................................................................11
References......................................................................................................................................13

2BUCKS STUDENT’S UNION MUSIC FESTIVAL
Task 1
The project management methodologies that could be related in context to contemporary
global projects are being discussed as follows:
1. Agile Methodology – This methodology is recognized as one of the most recognizable
kind of project management methodology. The methodology is thus considered as highly
suitable for such kind of projects, which are incremental and iterative in nature (Getto 2015).
Based on using this methodology, agile methodology follows a certain process in which the
made demands and the proposed solutions would continuously evolve through the main effort of
self-organizing of many cross-functional teams along with the customers.
Advantages – The advantages of using Agile within contemporary global projects are:
a. A continuous attention is put on good design and high form of technical excellence.
The project manager continuously evolve their techniques to incorporate the best methods.
b. Change in circumstances would help diverse teams to adapt accordingly (Cooper
2016).
c. Late kind of changes within the requirements could be accommodated.
Disadvantages – The disadvantages of using Agile within contemporary global projects
are:
a. Certain lacks in documentation and designing could be faced during continuous
updates.

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b. Senior management is only involved during making critical decisions during critical
states.
c. Project following this methodology could get off the track if any of the requirements
specified by customer would not be integrated.
2. Waterfall Methodology – The Waterfall methodology is considered as the most
traditional mode of conduction project management activities. The methodology follows a
sequential and linear design approach in which the progress of tasks occurs in one direction. The
methodology was primarily been used in construction and manufacturing industries (Quist 2015).
Due to the structured form of physical environments and lack of flexibility approaches during
changes in design, the methodology incurs more expenses towards projects.
Advantages – The advantages of using the methodology in projects are:
a. Each phase should be properly completed before progressing to the next steps of the
project.
b. The methodology is primarily used for smaller projects in which the requirements
would be well-defined.
c. Elaborate documentation would be required at every phase of the concerned project.
Disadvantages - The disadvantages of using the methodology in projects are:’
a. Any errors made could only be fixed during that particular phase.
b. The methodology is not suitable for complex projects in which there are constant
changes in requirements (Krusche and Bruegge 2017).

4BUCKS STUDENT’S UNION MUSIC FESTIVAL
c. Valuable feedbacks from clients could not be included during ongoing phase of project
development.
3. Scrum Methodology – This methodology can be defined as one in which the
proposing of processes and principles are made for the purpose of improving project delivery.
This methodology is however most used in software development projects incorporated in
different technological companies. The goal of using Scrum methodology is based on improving
teamwork, speed and communication (Lei et al. 2017). The primary goal of Scrum is to
collaborate, develop, deliver and future sustainability of different complex projects through the
processes of accountability, collaboration and iterative methods of progress.
Advantages – The advantages of using Scrum are considered as:
a. The methodology could help project teams for completion of project deliverables in a
quick and efficient manner.
b. Large and complex projects are further sub-divided into sprints.
c. The methodology helps in supporting towards fast moving projects.
Disadvantages – The disadvantages of using Scrum are:
a. There are high chances of project failure in case of non-cooperation and non-
commitment from individuals within the project.
b. The methodology could only be supported and used by experienced team members.
c. Unless there would be an aggressive testing process, the quality of the project could
not be maintained (Darwish and Megahed 2016).

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6BUCKS STUDENT’S UNION MUSIC FESTIVAL
Task 2
The Network Diagram for the Project
(Figure 1: The Network Diagram for the Project)
(Source: Created by author)

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The tasks, which are being highlighted in red are considered as critical activities within
the project. Each of the activities would need to be completed in proper order as outlined within
the Network diagram (Wu et al. 2015). The expected total project time is 119 days as has thus
been outlined within the Network Diagram.
The shortest possible time in which the project would be completed is 118 days. The
shortest path is determined by calculating the most obvious choices of the shortest duration from
any two paths.

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Task 3
The analysis of the stakeholders and their communication within the project could be considered as follows:
Stakeholders Internal/External Project Role Interest Power Communication Type Frequency
Project Manager Internal Managing the entire aspects
of the project, arranging
people and handling the
outputs of every task
High High Face-to-face meetings,
Video conferencing,
Email
Daily
Sabbatical Officer Internal Designing activities in
collaboration with project
manager for proper workflow
of project (Turkulainen,
Aaltonen and Lohikoski
2015)
High Medium Face-to-face meetings,
Email
Daily
Senior
Management team
Internal Financing over the project
work while handling the
procured items and activities
performed.
High High Email Daily
Set Designer External Designing the set along with
the production crew
Medium High Face-to-face meetings,
Email
Daily
Production
Manager
Internal Handling the production
aspects of the festival such as
procuring crews, hiring
workers and setting up
different activities (Eskerod,
Huemann and Ringhofer
High High Face-to-face meetings,
Email
Weekly

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2015).
Advertising Head Internal Designing and printing
advertisements to be used
during the festival. They
would advertise for the
festival in order to incur
maximum participation
during the event.
Medium Medium Face-to-face meetings,
Email
Daily
Procurement
Officer
Internal They would procure various
items to be used during the
festival. They would also
ensure that the project is
being performed and hence
all procured items are being
brought in accordingly.
Medium High Face-to-face meetings Weekly
Good Suppliers External They would ensure that each
of the supplied goods are
suitable to be used for the
festival event
(Schnackenberg and
Tomlinson 2016).
Medium Low Face-to-face meetings Once

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The WBS for the Project
Outline Number Task Name
0 Bucks Student’s Union Music Festival
1 Budget Approval
2 Hire Publicity Director
3 Hire Set Designer
4 Hire Place For Auditions
5 Advertising To Hire Crew and Cast
6 Hire Production & Publicity Crew
7 Set Designed and Built
8 Train Production Crew
9 Auditions To Hire Cast
10 Cast Rehearsal
11 Hire Orchestra
12 Music
13 Photograph Cast And Crew & Collect Biographies
14 Enter Information Into Computer
15 Printing
16 Develop an Advertising Plan
17 Advertising Media
18 Orchestra rehearsal
19 Order Costumes
20 Costume Parade And Alterations

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21 Dress Rehearsal
22 Performance