MGT3203 Project Management: Residential Building in New South Wales

This report presents a comprehensive analysis of a residential building construction project in New South Wales, Australia, addressing the increasing demand for accommodation due to the area's emergence as a technology hub. Undertaken by ABC consultancy, the project encompasses location analysis, bidding, and supplier identification. The report details the project's scope, schedule, and resource plan, incorporating insights from reviewed articles on scheduling processes, resource management, and communication strategies. A detailed communication plan is developed to ensure effective stakeholder communication throughout the construction process, with Gantt charts and network diagrams illustrating the project's timeline and budget.

Running head: PROJECT MANAGEMENT
Project: Residential Building construction Project in New South Wales, Australia
Name of the student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Executive Summary
The paper mainly reflects on the construction of residential building in the area of New south
wales, Australia. The main aim of the project is to provide accommodation to the people who
generally moves from other areas of Australia for job as the area of New South Wales is
considered as one of the technology hubs. It is identified that the paper generally reviews
number of articles in order to collect information related with scheduling process, resource
management as well as communication. Moreover, proper communication plan for the
project is provided for the building construction. In addition to this, the screenshots for
network diagram as well as gnat chart is provided for showcasing the time and budget that is
necessary for the project.

2
PROJECT MANAGEMENT
Table of Contents
1. Introduction............................................................................................................................3
2. Scope of the project................................................................................................................3
3. Project schedule.....................................................................................................................5
3.1 Discussion on the project scheduling process..................................................................5
3.2 Sample screenshots of Gantt chart and Network diagram...............................................8
4. Resource plan.........................................................................................................................9
4.1 Discuss project resource management.............................................................................9
4.2 Steps for handling resource shortage and over allocation..............................................13
4.3 Key resources for the project.........................................................................................16
4.4 Screenshots for resource allocation................................................................................16
5. Communication plan............................................................................................................18
5.1 Project communication management.............................................................................18
5.2 Key stakeholders in the project......................................................................................20
5.3 Development of communication plan for the project....................................................20
6. Conclusion............................................................................................................................24
Bibliography.............................................................................................................................26

3
PROJECT MANAGEMENT
1. Introduction
The paper mainly reflects on the residential building construction in New South
Wales, Australia. It is identified that in the present era of technology, New South Wales is
becoming a technology hub due to which number of people are generally coming there in
order to get a job. As the number of populations is generally rising in the area of New South
Wales, it is very much necessary for the government to provide permission for the
construction of the new residential buildings so that the employees can easily get
accommodation. The work that is associated with the construction of residential building will
generally be undertaken by the ABC consultancy which is one of the well-known
construction company of Australia. The work that is mainly undertaken by the ABC
consultancy in order to start with the work of construction mainly includes proper analysis of
the location, bidding, identifying proper suppliers as well as contractors.
The entire report contains information about the construction of residential building
in New South Wales, Australia. The report showcases project scope, schedule as well as
resource plan of the project. In addition to this, it is found that number of papers as well as
journal articles are generally reviewed in order to elaborate the scheduling process, resource
management as well as the importance of communication plan within the project.
Furthermore, proper communication plan is developed for the project for reflecting how the
project stakeholders generally communicate in order to complete the construction related
work that is mainly associated with the construction of residential building in New South
Wales, Australia
2. Scope of the project
It is stated by Banfield et al. (2014), that the project scope is mainly considered as a
part of project planning which generally involves determination as well as documentation of

4
PROJECT MANAGEMENT
the specific lists of the project deliverables, goals, functions as well as costs that are mainly
associated with the project. It is very much significant to pin down the entire project scope
earlier in the lifecycle as it is found that the project scope can greatly impact the cost as well
as the schedule of the project. On the other hand, it is stated by Siami-Irdemoosa Dindarloo
and Sharifzadeh (2015) that the scope of the project is mainly defined by the work
breakdown structure which generally takes the scope statement and then subdivides the major
deliverables of the project into smaller as well as manageable packages of the project
activities. Moreover, it is found that the work breakdown structure that is mainly provided
below mainly helps in defining the scope for the construction of residential building in New
South Wales, Australia (Nam et al. 2016) It is mainly defined as one of the key project
deliverables that helps in organizing the work of the team into number of manageable
sections.
The WBS is generally utilized for reducing the complicated activities of the project to
different collection of project tasks and thus it is considered to be significant for the managers
of the project to efficiently finishing the complex project activities (Basten et al. 2018). In
addition to this, it is found that as the WBS of the project are measurable, the project
management generally takes the responsibility of assigning specific costs to each of the
project activities. The WBS generally helps the project managers in distributing the budget of
the project into defined packages which are generally linked with the tasks of the project for
making sure that the cost that is needed to executing each of the project activities generally
does not exceed the total costs of the project (Andersen 2014). The WBS of the project is
generally provided below:

5
PROJECT MANAGEMENT
Figure 1: Work breakdown Structure
(Source: Created by Author)
3. Project schedule
3.1 Discussion on the project scheduling process
According to Hu et al. (2016), project scheduling is defined as one of the
mechanisms that helps in communicating the tasks that are required to be done and also helps
in reflecting on the organizational resources which are allocated for completing the project
tasks in the given timeframe. It is found that the schedule of the project is one of the
documents that helps in collecting the works that are generally needed to be done for
delivering the project on time. On the other hand, it is stated by Jalili and Ford (2016) that

6
PROJECT MANAGEMENT
scheduling is one of the inexact procedures that helps in trying to predict the future of the
project. It is found that when it is not possible to know the certainty about the time that is
generally required by the project then it is very much necessary to utilize the project
scheduling techniques for getting proper idea about the project completion time.
It is identified that project time management generally includes two different
processes for scheduling and planning the tasks of the project as well as activities that are
generally required in order to finish the project on time (Wang et al. 2014). It is found that
project activities planning as well as scheduling is considered as one of the process group of
the project that helps in managing the project time. The steps which are generally required to
be followed for scheduling the project activities are generally listed below:
Setting up the project activities: It is found that in the first project step, the project
will be able to properly define the amount of work or actions which are generally needed to
be done for producing the project deliverables in a very much timely manner (Lei et al.
2016). It is identified that the input for this procedure is generally considered as the project
deliverable statement. In addition to this, it is found that the project manager generally
utilizes proper documents for defining the level activities that are generally utilized for
creating the schedule of the project. It is stated by Singh (2014) that the project manager must
also work on the development of the project activities that are helpful in simplifying the
project scheduling and planning.
Defining the relationship: In the next step of the project, the project manager needs
to make proper sequence of the project activities that are generally identified in the initial
step of the project. According to Joslin and Muller (2015), the manager will generally use the
lists of the project activities as well as milestone list for defining the relationship among the
various activities of the project. By using the PM software, it is needed to set up proper

7
PROJECT MANAGEMENT
priorities for the activities of the project and for making the task sequences that are generally
sorted as well as organized by importance as well as urgency (Hornstein 2015). Additionally,
it is found that it is very much necessary to define the dependencies that exists between the
various activities of the project. It is found that the activities with internal dependencies
generally refers to any of the actions that are generally undertaken by the project team for
producing the deliverables within the present working conditions of the environment
(Todorovic et al. 2015). Furthermore, the activities with external dependencies generally
refers to non-project related factors that helps in defining the success of the project associated
activities. It is quite necessary to define both types of the activity dependencies and must be
added for sequencing as well as prioritizing the activity lists of the project (Too & Weaver
2014). After the relationships are defined, the project manager generally updates the
activities of the project by outlining the dependencies as well as linking them to the scope
statement of the project.
Estimating the project resources: In this specific project step, the project manager
generally takes the responsibility of reviewing the requirements of the stakeholders for
estimating the amount of resources that are generally needed for performing the activities of
the project quite effectively (Sanchez 2015). It is analyzed that both expert judgement as well
as alternative analysis method must be properly utilized for this purpose. In addition to this, it
is found that the constraint time of the project must be properly considered while estimating
the resources of the activities (De Carvalho et al. 2015). The project manager who works in
cooperation with the various experts as well as teams of the project must be able to produce
proper resource calendars and for defining the needed resources of the project. It is found that
once all the information as well as details are properly collected as well as analyzed then it
must be utilized for making proper decomposition for the activity resources of the project that
are generally categorized by types, time as well as project priorities (Conforto et al. 2014).

8
PROJECT MANAGEMENT
Estimating the project durations: The final step in project scheduling generally
requires to estimate the time which is mainly required for accomplishing each of the project
activities. This is generally about setting up proper duration of the project activities as well as
tasks. It is identified that the duration of the project is generally dependent on the amount of
the work effort as well as on the availability of the activity resources of the project (Chih &
Zwikael 2015). It is very much important to properly review the decomposition of the project
activities for the project manager in order to properly estimate the work periods that are
generally needed for completing the activities of the project. Furthermore, it is found that the
output of this particular procedure is the estimation of the activity duration that are generally
linked with the deliverables of the project (Sanchez 2015). This information is generally
utilized for the development of the project implementation schedule.
3.2 Sample screenshots of Gantt chart and Network diagram

9
PROJECT MANAGEMENT
Figure 1: Gantt chart
(Source: Created by Author)
Figure 2: Network diagram
(Source: Created by Author)
The Gantt chart as well as network diagrams that are generally provided above helps
in reflecting the dependencies of each of the project activities and it also helps in reflecting
the time which is required by each of the project activities for finishing the activities of the
project effectively (Too & Weaver 2014). The execution of each of the project activities for
construction of the residential building is generally dependent on the dependencies of the
project and as per the dependencies each of the activities are generally completed for
achieving the project related activities.
4. Resource plan
4.1 Discuss project resource management
According to Clark et al. (2016), project resource management mainly consists of
acquisition as well as deployment of various types of external as well as internal resources
that are generally needed for delivering the project, programme as well as portfolio of the

10
PROJECT MANAGEMENT
project. On the other hand, it is stated by Jennings and Stadler (2015) that the resources
which are generally required for delivering the project include people, machinery as well as
technologies that are generally required for delivering the work of the project. The resources
can generally be obtained either internal from the host organization or can be procured from
various types of external sources.
It is very much necessary to know the resources that are generally needed for
finishing the project activities and the resources which are generally needed mainly includes
people, materials as well as machinery. The resources which are generally obtained with the
help of the host organization must be successfully procured from various external sources. It
is stated by Albrecht et al. (2015) that utilizing the resources of an organization in very much
efficient way for finishing the activities of the project is considered as proper resource
management. It is found that the resources generally include both the tangible resources
including the equipment, financial resources as well as labour resources (Brewster et al.
2016). The concept of resource management generally includes various types of ideas
including the information about the physical resources that are generally needed in for
completing the activities of the project successfully by utilizing the resources efficiently.
It is identified that managing the resources of the project is considered as one of the
crucial services of the organization. It is found that there are number of factors that are
generally helpful in determining the ways in which the professionals within the project
generally engage with the resource management process of the project (Manvi & Shyam
2014). The steps that are generally used for managing the project resources are generally
elaborated below:
Understanding the demand of the project: It is very much necessary to properly
understand the demand that are generally needed for executing the entire activities of the

11
PROJECT MANAGEMENT
project quite significantly. Proper understanding about the various demands of the project are
very much necessary to know about the needs of the project effectively so that the resources
are supplied by the suppliers for appropriate project management.
Assigning resources as per the demand: It is quite necessary to assign the project
resources to the project as per the requirement. After reviewing the requirement of the
resources for executing each of the activities of the project as the project manager generally
takes the responsibility of assigning the resources of the project (Knies et al. 2015). If the
resources are not assigned as per the need of the project then it is not possible to analyze the
required resources and as a result the project manager needs to spend more on the resources
and thus in order to avoid overuse of resources, it is very much necessary to assign the
resources of the project as per the requirement.
Prioritizing: It is very much necessary for each of the organization to arrange the
projects in priorities that are generally in progress. It is very much important to arrange the
project as per the priorities in order to meet with the leaders of the project. In addition to this,
it is quite necessary to assess as well as score the project priorities as per the clear factors of
the project (Bolman & Deal 2017). In addition to this, it is quite important for form proper
formalized as well as clear plan of priorities with proper values for claryfying the priorities of
the project team members. Moreover, it is quite necessary to assign the resources to the
project as per the priorities.
Timelines: In order to analyze the time for which the resources are assigned within
the project, it is very much necessary to analyze the time that is needed by each of the
activities of the project for finishing the project activity. With the help of the past project
experience, one can be able to estimate the time of the project which generally helps in
reflecting the required time for which the project resources are needed to be assigned so that