Project Management: Security System Update of building (Software)

This project report details the development of a Building Management System (BMS) security software. It covers project management principles, including project scope, objectives, and critical success factors. The report outlines the project's background, target, and objectives, which include ensuring building safety and managing internal operations. It identifies risks such as cyberattacks and technical failures, proposing mitigation strategies. The project scope encompasses energy management, security systems, and fire alarms. The report also includes resource assumptions, a project structure with roles and responsibilities, and a communication plan. The goal is to create a centralized web platform for building operations, generating reports for effective decision-making and ultimately satisfying building occupants by providing a safe and secure environment.

Project Management: Security
System Update of building
(Software)
1

Table of Content
INTRODUCTION................................................................................................................................3
Project background or overview......................................................................................................3
Project target, objectives and critical successive factors (CSF)......................................................4
Assumptions of budget preparation...............................................................................................10
Project scope..................................................................................................................................12
Identifying risk and constraints affecting the project....................................................................12
Assumptions of resources..............................................................................................................13
Project structure.............................................................................................................................14
Control mechanism for the project implementation......................................................................16
Communication plan for the reporting...........................................................................................16
CONCLUSION..................................................................................................................................17
REFERENCES...................................................................................................................................18
2

INTRODUCTION
Project management is the methodological approach that establish and follows principles, rules
and regulations to manage the project successfully. In accordance with the Project Management
Institute (PMI), project management has been defined as the application of skills, knowledge, tools
& techniques to the planned business activities and operations to reach the defined goals. It is an
ongoing activity which comprises various managerial aspect like planning, organizing, resource
management, controlling and others (Heagney, 2016). The present project management aims at
designing project schedule, scope, identifying resource requirement, estimate cost and time, risk
mitigation and quality management approaches for a new software development project. In the
report, a new software, Building Management System will be constructed for developing security
system.
Project background or overview
Building Management system (BMS) is a computerized software or controlled system that can
be installed in the buildings to monitor and control different things such as mechanical & electric
equipment, power system and security system as well. It consists of various software and hardware
system which are integrated using various protocols i.e. Profibus, C-bus and others. With the current
project, BMS will be developed to access control via door access & security system i.e. CCTV
footage, fire alarms and other detectors (Antunes, Soares and Gomes, 2017). The system allows
building managers to understand the functioning of the building operations and enable them to put
effective control system as well. It helps in data visualizing, automatic report collection, creating
alarm & alert system for the security and others. The system provides a single platform and
interface system to control various operations of the building. With the help of this, effective &
rationalized decisions can be made to satisfy the occupants of the building and exceed their
expectations (Wang, Zhao and Ning, 2017).
BMS functions
 Effective control over internal function and environmental conditions of the building
 Automatic collection of reports
 Handling complaints
 Optimum allocation of resources
 Security and safety
3

Project target, objectives and critical successive factors (CSF)
Goal/Mission: The key objective behind developing the new security software system, BMS is
to ensure proper safety, security and managing internal operations of the building to satisfy the
building occupants.
4

Task Name Duration Start Finish Predecessors Resource Names Cost Total
Slack
Building
Management
System
112 days Wed
5/10/17
Thu
10/12/17 £7,035.00 0 days
Initiation phase 23 days Wed
5/10/17 Fri 6/9/17 £200.00 0 days
Setting the
target goals of BMS
implementation
5 days Wed
5/10/17
Tue
5/16/17
Data base
designer, Project
manager
£40.00 4 days
Finding possible
risk 6 days Wed
5/17/17
Wed
5/24/17 3
Finance Manager,
IT
manager ,Project
manager
£50.00 4 days
Setting
stakeholders
expectations
4 days Thu
5/25/17
Tue
5/30/17
IT
manager ,Project
manager
£40.00 0 days
5

Proper and
adequate
documentations,
comntracts and
agreements
5 days Wed
5/31/17
Tue
6/6/17 5,4
Data base
designer, Project
manager
£40.00 0 days
Communication
plan to report the
project team
3 days Wed
6/7/17 Fri 6/9/17 6,5
Finance Manager,
Graphic
designer ,Project
manager ,Quality
manager,
Software
developer
£30.00 0 days
Planning phase 21 days Mon
6/12/17
Mon
7/10/17 £125.00 0 days
Setting out
operational plans
and policies
6 days Mon
6/12/17
Mon
6/19/17 7,6
Data base
designer, Finance
Manager, Quality
manager,
Software
developer, IT
manager
£30.00 0 days
Identifying
resource
requirement i.e.
human source,
funds and
equipments
8 days Tue
6/20/17
Thu
6/29/17 9
Finance Manager,
IT
manager ,Project
manager ,Softwar
e developer
£50.00 0 days
Plan for
managing risk 6 days Tue
6/20/17
Tue
6/27/17 9,7
Finance Manager,
IT
manager ,Project
manager
£25.00 2 days
Deciding
structure 7 days Fri
6/30/17
Mon
7/10/17 10,11 Project manager £20.00 0 days
Execution phase 28 days Fri
6/30/17
Tue
8/8/17 £4,830.00 5 days
Collection of
funds 10 days Fri
6/30/17
Thu
7/13/17 10,9 Finance Manager £140.00 5 days
Hiring project
team i.e. technical
expert, website
developer and
others
8 days Tue
7/11/17
Thu
7/20/17 12,11
IT
manager ,Project
manager ,Quality
manager,
Software
developer,
Training manager
£1,500.00 0 days
Purchase
hardware and
software license
and others
12 days Fri
7/21/17
Mon
8/7/17 15
Finance Manager,
IT
manager ,Project
manager ,Softwar
e developer, Data
base designer
£3,000.00 48 days
6

Testing system
functioning 8 days Fri
7/21/17
Tue
8/1/17 15,14
Project Team,
Quality manager,
Graphic
designer ,IT
manager ,Softwar
e developer
£150.00 0 days
Updating the
plan 5 days Wed
8/2/17
Tue
8/8/17 17
Data base
designer, IT
manager ,Quality
manager
£40.00 0 days
Monitoring and
controlling phase 33 days Wed
8/9/17
Fri
9/22/17 £680.00 0 days
Continue
monitoring of the
system functioning
and work execution
10 days Wed
8/9/17
Tue
8/22/17 18
IT
manager ,Project
manager ,Project
Team, Training
manager
£200.00 0 days
Regular
reporting 6 days Wed
8/23/17
Wed
8/30/17 20,17
Graphic
designer ,Project
manager ,Training
manager ,Project
Team, Quality
manager
£140.00 0 days
Conducting
meetings 5 days Wed
8/23/17
Tue
8/29/17 20
Finance Manager,
IT
manager ,Project
manager ,Quality
manager
£70.00 1 day
Analyzing the
risks 6 days Thu
8/31/17
Thu
9/7/17 21,22
Finance Manager,
Graphic
designer ,Project
Team, Software
developer
£90.00 0 days
Examining the
progress by
comparing the
performance with
the targets
8 days Fri 9/8/17 Tue
9/19/17 23,22
Finance Manager,
IT
manager ,Project
manager ,Project
Team, Quality
manager
£100.00 0 days
Altering the
plan 3 days Wed
9/20/17
Fri
9/22/17 24,22,23
Finance Manager,
IT
manager ,Project
manager
£80.00 0 days
Closure phase 14 days Mon
9/25/17
Thu
10/12/17 £1,200.00 0 days
Contract closure 3 days Mon
9/25/17
Wed
9/27/17
25 Finance Manager,
Project
manager ,Quality
manager,
Software
£300.00 0 days
7

developer,
Training
manager ,Graphic
designer
Completing all
the contractual
terms and the
conditions of
agreement
5 days Thu
9/28/17
Wed
10/4/17 27,25
Data base
designer, Finance
Manager, IT
manager ,Project
manager ,Training
manager
£400.00 0 days
Post-project
appraisal and
review
4 days Thu
10/5/17
Tue
10/10/17 28,25
Finance Manager,
IT
manager ,Project
manager
£300.00 0 days
Submitting the
final report to the
project manager
2 days Wed
10/11/17
Thu
10/12/17 29,27,28
Data base
designer, Finance
Manager, Graphic
designer ,IT
manager ,Project
manager ,Project
Team, Quality
manager,
Software
developer,Training
manager
£200.00 0 days
Gantt chart
8

9

10

Network diagram:
From the results, it is founded that the project of BMS implementation will take the time
period of 112 days.
Assumptions of budget preparation
Budget measures the estimated costs that the new software implementation project, BMS
will incur (Gao, Chen and Shi, 2017). It is a financial framework that is helpful to determine the
sum of total spending to design, develop and implement the new software for the purpose of
security of the building occupants.
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Particulars Amount ( In GBP)
Acquiring software license 1500
Database license 2500
Hardware purchase 200
Equipment cost 2000
Server 1000
Networking cost (LAN, WAN & others) 800
Human resource salary 2000
Total 10,000
Objectives:
1. To complete the design of new building management software within the target time limit of
4 months
2. To finish the project within the budgeted monetary limit of 10,000 for software acquisition,
licensing, infrastructure development, hardware and equipment purchase and payment of
salary to human resources.
3. To maintain adequate security through CCTV, Access control, intruder alarms, fire control
panel and detectors.
4. To create a computerized web platform and user interface for the centralized control and
operations
5. To monitor and control various functions such as energy management, power consumption,
room occupancy, HVAC (heating, ventilation & air-conditioning)
6. To generate various reports to examine the building operations and performance
Critical successive factors (CSF)
Experienced and talented designers: The key requirement for the project planner is to have
highly skilled and talented software designer who can understand the actual requirement of the new
software and design exactly the security system software as per specification.
Competent personnel: It is also an essential requirement to have competent team-members
such as graphic designer, configuration management, technical experts, financial specialists,
engineers, consultants, coordinators and other team members so that they can execute their tasks
and responsibilities in an effective manner and attain goals (Turner, 2016).
Risk management: Every project has several risks and in BMS, various factors like
technical failure, scope creeping, lack of funds and others may cause risk which is required to be
managed effectively so as to minimize possible threats and ensure successful running.
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