Empire State Building: Building Windows Construction Project Report

This report details the Building Windows Construction project, a component of a larger retrofit initiative at the Empire State Building. The project aims to construct building windows according to specified requirements, integrating into a broader effort encompassing radiative barriers, digital controls, chiller plant retrofits, VAV air handling units, tenant energy management, and daylighting improvements. The report outlines project goals, objectives, strategies, and a work breakdown structure, detailing site preparation, procurement, and construction phases. It includes a risk assessment matrix identifying potential risks and mitigation strategies, alongside a cost budget plan specifying resource costs and a communication management plan for effective team collaboration. The project utilizes established project management methodologies like PMBoK and Agile SCRUM, with key performance indicators (KPIs) to track schedule variance, cost variance, 360-degree feedback, and return on investment (ROI). The communication plan ensures regular reporting and team meetings to maintain project progress and address issues effectively. The overall budget for the project is estimated to be $70,880.

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Building Windows Construction
Project Report
8/7/2018

Building Windows Construction
Table of Contents
Introduction...........................................................................................................................................2
Goals of the Project...............................................................................................................................2
Objectives & Strategies.........................................................................................................................2
Work Breakdown Structure...................................................................................................................4
Risk Assessment Matrix........................................................................................................................5
Radiative Barrier...............................................................................................................................5
Balance of Direct Digital Controls....................................................................................................6
Chiller Plant Retrofit.........................................................................................................................6
VAV Air Handling Units...................................................................................................................7
Building Windows.............................................................................................................................7
Tenanet Energy Management............................................................................................................7
Tenant Daylighting & Lighting Plugs................................................................................................8
Key Point Indicators..............................................................................................................................8
Cost Budget Plan...................................................................................................................................9
Communication Management Plan......................................................................................................11
References...........................................................................................................................................13
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Building Windows Construction
Introduction
Empire State RetroFit is a project that comprises of the RetroFit of the large building. There
are a total of seven projects that will be required to run for the project. These projects include
radiative barrier, balance of direct digital controls, chiller plant retrofit, VAV Air handling
units, Building Windows, Tenanet Energy Management, and Tenant Daylighting & lighting
plugs. The report covers the goals, objectives, strategies, work breakdown structure, cost
budget plan, risk assessment matrix, key point indicators, and communication management
plan for the projects to successfully carry out the retro fit of the building.
Goals of the Project
Project Name Goal
Radiative Barrier To reflect thermal radiation and reduce the
heat transfer
Balance of direct digital controls To carry out and balance the automated
control of the conditions using digital devices
Chiller plant retrofit To optimize the energy efficiency and
performance of the chiller plants
VAV Air handling units To adequately control the flow of air and
balance the same (Meng, Yan, Ren & Adeli,
2014)
Building Windows To construct the building windows as per the
requirements and specifications
Tenanet Energy Management To optimize the use and management of the
energy
Tenant Daylighting & lighting plugs To carry out the successful installation of the
daylighting and lighting plugs
Objectives & Strategies
Project Name Objectives Strategies
Radiative Barrier To carry out the project
activities as per the
The methodology that will be followed
for managing the project activities will
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Building Windows Construction
estimated schedule,
budget, scope, and effort
to reflect thermal radiation
and reduce the heat
transfer
be Project Management Body of
Knowledge (PMBoK) that will include
five process groups as initiation,
planning, execution, control, and
closure.
Balance of direct digital
controls
To adhere to the best
practices and estimations
to carry out and balance
the automated control of
the conditions using digital
devices
Agile project management using
SCRUM methodology will be used as
the project methodology and strategy
for ensuring that the end results are
flexible and scalable.
Chiller plant retrofit To stick to the project
estimations and carry out
the activities to optimize
the energy efficiency and
performance of the chiller
plants
Projects in Controlled Environment
(PRINCE2) is a methodology that will
be used to manage and execute the
project tasks and activities.
VAV Air handling units To direct the project
efforts ethically and meet
the quality standards to
adequately control the
flow of air and balance the
same
Agile project management using
SCRUM methodology will be used as
the project methodology and strategy
for ensuring that the end results are
flexible and scalable.
Building Windows To accomplish the project
activities as per the
estimated schedule, costs,
and scope to construct the
building windows as per
the requirements and
specifications (Szafranko,
2017)
The methodology that will be followed
for managing the project activities will
be Project Management Body of
Knowledge (PMBoK) that will include
five process groups as initiation,
planning, execution, control, and
closure.
Tenanet Energy Management To adhere to the project
estimations and best
practices to optimize the
Agile project management using
SCRUM methodology will be used as
the project methodology and strategy
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Building Windows Construction
use and management of
the energy
for ensuring that the end results are
flexible and scalable.
Tenant Daylighting &
lighting plugs
To adhere to the
estimations and best
practices to carry out the
successful installation of
the daylighting and
lighting plugs
The project tasks and activities will be
handled using the concepts and norms
specified under PMBoK methodology
for project management.
Work Breakdown Structure
The work breakdown structure for the Building Windows Construction project has been
shown below. The first phase in the project will be site preparation in which the site survey
will be carried out followed by laying the walls for the windows. The next phase will be the
procurement of windows material that will include the assessment of the procurement
requirements. Contractor bids will be received and the supplier will be selected as the next
step. The construction of the windows will be carried out in two set of phases as design of
windows and construction of windows. There will be sub-activities that will be carried out in
these two phases.
4
Building
windows
construction
Site preparation
Site Survey
Lay walls for
widnows
Procurement of
windows
material
procurement
requirement
Receive
Contractor Bids
Select suppliers
Construction
Design of
windows
Finalize designer
Create
footprints
Approve
footprints
Construct
windows
Finalize windows
location
Termite
Treatment
Construct frame
for windows
Put the frame on
windows
Test windows
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Building Windows Construction
Risk Assessment Matrix
There will be risks that will be associated with the seven projects. The risk assessment matrix
of these projects has been depicted in the tables below. These tables have the columns as
probability and impact. These have been provided with a score that varies from a scale of 1 to
5. In both the cases, 1 signifies the lowest value and 5 indicate the highest value. The risk
score is obtained on the basis of the probability and impact values.
Radiative Barrier
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Failure of
radiating unit
2 5 10 The strategy to
be used shall be
risk transfer.
Operational
Errors
3 3 9 The strategy to
be used shall be
risk mitigation
and avoidance.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance
(Hwang &
Chua, 2011).
Balance of Direct Digital Controls
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Failure of the
automated
digital devices
2 5 10 The strategy to
be used shall be
risk transfer.
Operational
Errors
3 3 9 The strategy to
be used shall be
risk mitigation
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Building Windows Construction
and avoidance.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance.
Chiller Plant Retrofit
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Failure of chiller
plants
2 5 10 The strategy to
be used shall be
risk transfer.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance.
VAV Air Handling Units
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Failure of air
handling unit
2 5 10 The strategy to
be used shall be
risk transfer.
Operational
Errors
3 3 9 The strategy to
be used shall be
risk mitigation
and avoidance.
Building Windows
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Failure of 2 5 10 The strategy to
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Building Windows Construction
radiating unit be used shall be
risk transfer.
Design Issues
and flaws
3 3 9 The strategy to
be used shall be
risk mitigation
and avoidance.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance.
Tenanet Energy Management
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Inefficient
energy
management
2 5 10 The strategy to
be used shall be
risk transfer.
Operational
Errors
3 3 9 The strategy to
be used shall be
risk mitigation
and avoidance.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance.
Tenant Daylighting & Lighting Plugs
Risk Name Risk Probability Risk Impact Risk Score Risk Response
Strategy
Incorrect
installation of
the plugs
2 5 10 The strategy to
be used shall be
risk transfer.
Operational 3 3 9 The strategy to
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Building Windows Construction
Errors be used shall be
risk mitigation
and avoidance.
Schedule/
Budget Overrun
2 4 8 The strategy to
be used shall be
risk mitigation
and avoidance.
Key Point Indicators
The key point indicators that shall be used across all the projects are listed below:
 Schedule Variance: There is a schedule that is estimated for each of the project. The
actual project schedule and the estimated schedule of the project shall not have any
gaps.
 Cost Variance: There is a budget that is estimated for each of the project. The actual
project budget and the estimated budget of the project shall not have any gaps.
 360 degree feedback: There shall be feedback collected from the project sponsors,
stakeholders, and the internal project management. The feedback from all the entities
shall be positive.
 Return on Investment (ROI): The cash inflows and cash outflows will be determined
and the return on the investment will be calculated on the basis of these values.
Cost Budget Plan
There are resources that are assigned to the project and there will be a cost associated with
each of the project resource. The cost of resources and the cost of all the materials have been
illustrated in the table below.
Resource Name Type Initials Std. Rate
Project manager Work P $120.00/hr
Client Work C $0.00/hr
Surveyor Work S $100.00/hr
Labourer Work L $60.00/hr
Supervisor Work S $70.00/hr
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Building Windows Construction
Excavator Work E $65.00/hr
Carpenter Work C $80.00/hr
Levelling material Material L $100.00
Tools Material T $2,000.00
Bricks Material B $4,000.00
Concrete mixer Material C $2,000.00
Nails screw Material N $3,000.00
Ladder Material L $1,000.00
Laying material Material L $0.00
Designer Work D $0.00/hr
The project activities have been mapped with the project costs and the overall budget of the
project has come out to be $70,880.
WBS Task Name Duration Start Finish Cost Predecessors
1 Building windows
construction 62 days
Wed
03-08-
16
Thu 27-
10-16 $70,880.00
1.1 Site preparation 22 days
Wed
03-08-
16
Thu 01-
09-16 $4,320.00
1.1.1 Site Survey 3 days Wed 03-
08-16
Fri 05-08-
16 $2,880.00
1.1.2 Lay walls for
windows 3 days Tue 30-
08-16
Thu 01-09-
16 $1,440.00
1.2 Procurement of
windows material 12 days Fri 02-
09-16
Mon 19-
09-16 $13,120.00
1.2.1 procurement
requirement 4 days Fri 02-
09-16
Wed 07-
09-16 $3,840.00 4
1.2.2 Receive Contractor
Bids 5 days Thu 08-
09-16
Wed 14-
09-16 $7,600.00 6
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Building Windows Construction
1.2.3 Select suppliers 3 days Thu 15-
09-16
Mon 19-
09-16 $1,680.00 7
1.3 Construction 62 days
Wed
03-08-
16
Thu 27-
10-16 $53,440.00
1.3.1 Design of windows 28 days Tue 20-
09-16
Thu 27-
10-16 $17,840.00
1.3.1.1 Finalize designer 10 days Tue 20-
09-16
Mon 03-
10-16 $0.00 8
1.3.1.2 Create footprints 8 days Tue 04-
10-16
Thu 13-10-
16 $5,840.00 11
1.3.1.3 Approve footprints 10 days Fri 14-
10-16
Thu 27-10-
16 $12,000.00 12
1.3.2 Construct windows 26 days
Wed
03-08-
16
Wed 07-
09-16 $35,600.00
1.3.2.1 Finalize windows
location 5 days Wed 03-
08-16
Tue 09-08-
16 $9,200.00
1.3.2.2 Termite Treatment 4 days Wed 10-
08-16
Mon 15-
08-16 $7,360.00
1.3.2.3 Construct frame
for windows 3 days Mon 05-
09-16
Wed 07-
09-16 $3,440.00 15
1.3.2.4 Put the frame on
windows 5 days Tue 16-
08-16
Mon 22-
08-16 $8,400.00 15
1.3.2.5 Test windows
working 5 days Tue 23-
08-16
Mon 29-
08-16 $7,200.00 15
Communication Management Plan
The communication management plan for the entire seven projects will remain the same.
There will be a daily meeting that will be carried out among all the project team members.
The project status, progress, issues, and approach shall be discussed in this meeting. There
shall also be reports that shall be shared to maintain the required flow and effectiveness of
communication (Ziek & Anderson, 2015).
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Building Windows Construction
Report Name Frequency Mode of
Communication
Shared By
Status Report Daily Email attachment
shall be shared with
the Project Manager
All the project team
members
Status Report Weekly All of the resources
and stakeholders will
be granted access to
the SharePoint
location and it shall
be utilized for
uploading the report
Project Manager
Design Report Weekly All of the resources
and stakeholders will
be granted access to
the SharePoint
location and it shall
be utilized for
uploading the report
Designer
Review Report Weekly All of the resources
and stakeholders will
be granted access to
the SharePoint
location and it shall
be utilized for
uploading the report
Project Manager,
Supervisor
Change Request(s)
Report
Weekly All of the resources
and stakeholders will
be granted access to
the SharePoint
location and it shall
be utilized for
uploading the report
Project Manager
Closure Report At the end of the All of the resources Project Manager
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