Project Management Plan: Relocating Burnaby Hospital

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Project Management Plan
Reallocation of Burnaby Hospital
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Contents
Executive Summary...................................................................................................................3
Project Charter...........................................................................................................................4
1 Project Description..............................................................................................................4
2 Project purpose....................................................................................................................4
3 Project Scope Statement......................................................................................................4
4 Requirements related to business........................................................................................5
5 Assumptions........................................................................................................................5
6 Constraints...........................................................................................................................5
7 Risks related to project........................................................................................................6
8 Project Deliverables............................................................................................................6
9 The total cost of the project.................................................................................................6
10 Milestones.........................................................................................................................6
11 Exit criteria of the project.................................................................................................6
Project Customer........................................................................................................................7
Stakeholder identification & Analysis.......................................................................................8
Project Sponsor..........................................................................................................................9
References................................................................................................................................10
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Executive Summary
The following report is aimed at managing the project and help in implementing the project
management plan. The case scenario is given to Burnaby Hospital. After the evaluation and
inspection, it was concluded through the government study that renovating the hospital is
expensive. The better option is to relocate the hospital to a new location which would be
more cost effective and feasible. The government has decided that Burnaby General hospital
will be constructed at the corner of Willingdon and Canada Way. The new hospital must be
built considering the need of the hour and in the estimated budget and time.
The project details of new hospitals are as follows:
Clearance of new location and site and preparing for the construction of the new building.
Instalments of water, gas, electricity, sewer system and enhancement of sidewalks and
roadways.
Construction and building of hospital infrastructure, roofs, walls, interiors and helipad and
instalment of electrical and plumbing appliance.
Instalment of all the equipment of health care
Purchasing of the furniture required for the hospital including medical or non- medical
equipment.
The following report starts with describing the Project Charter. Next, it follows the
identification of the customer and what they expect from this report. In the following section,
it talks about stakeholder identification and analysis and lastly, it discusses the Project
Sponsors.
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Project Charter
1 Project Description
Burnaby Hospital was founded by the local people aims at providing care facilities like
gynaecology, urology, surgery, and many other facilities to the other people. As it was built
in the year 1943, and the only upgrade took place in 1978, there is a huge requirement for the
renovation but as inspected by the government studies renovation will be more expensive and
hence reallocating to the new location will be more cost-effective. It provides 24-hour
emergency facilities contributing to around 61,000 patients yearly in the emergency
department. Hence the requirement of more advanced facilities and services are needed and
the government decides to reallocate the hospital which will improve the health services.
2 Project purpose
The reallocation of the project will lead to the enhancement of the patient experience and will
help to increase the impact in the health sector. Government with the help of Fraser Health
Authority raised a plan to reallocate the hospital increasing the capacity of bed to 500 from
295 beds. Burnaby Hospital is considered as one of the busiest hospitals in the area and the
new project will aim at upgrade of emergency department especially in the mental health
department, expansion of diagnostic and surgical services.
3 Project Scope Statement
The new project is expected to get completed in the coming 3 years with the total cost
estimation ranging from $ 517 million to $ 630 million. Increasing bed capacity from 295
beds to 500 beds. The existing hospital as 49615 sq. of the area and in the first expansion it
will lead to increase the area by 47505 sq. and adding 26 beds and the second phase will add
around 84,230sq with 179 beds. Hence the project is estimated to complete by 2020. It is
expected that the demographic of Burnaby will increase by 18 % up to 2024.
Project Title: Relocate of Burnaby Hospital
Project Boundaries which are in scope
Before demolishing the old site all the medical machines and equipment must be transferred
to the safe zone. Areas around Canada way and Willingdon must be purchased for utilities
like gas, electricity, water roadways and sidewalks. Many factors like dust, vibration, water
wastage, construction waste and noise should be taken into care. Planning, furnishing,
designing should be done in accordance with the project timeline and budget.
3

Project Boundaries which are not in the scope
The project may lead to the hiring of new members and labours according to the need for
construction, modification in any political or government policies and standards. Any
contract signed outside the premise and integration and involvement of any external
authorities.
4 Requirements related to business
The completion of the project will provide and enhance the managing activities performed by
the doctors, nurses, staff members. It will help (Crawford, 2014) patients to get treatment
with the advancement of technology and improving health services. The requirement and
resources related to the project are
 Human resource – this includes all the staff, labour and project team for building the new
hospital.
 Machine and Equipment- Construction equipment as well as after completion of the
project which includes medical equipment to get installed in the new hospital.
 Software Resources-To builds, design, plan the new hospital various software will be
required.
 Documentations and process asset – this includes all the policies, standards, contracts,
agreement, templates, signatures, approval to make the project run without failure and
interruption.
 Transportation - For delivery of material and equipment, transportation facility will be
required to construct the new project.
 Medical and Non- Medical material – To construct building it requires many materials
like sand, concrete, break, measuring tape, equipment and etc.
5 Assumptions
Every material will be delivered on time, required space and area will be provided, Sponsors
and stakeholders are expected to provide (Demirkesen, & Ozorhon, 2017) the project with
funds, each stakeholder expects to agree on one common point.
6 Constraints
Project is expected to complete within budget and on time. It should not cause any harm to
the existing system. Constraints should be considered as it may impact and delay the project.
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It should consider all human rights and keeping in mind the rules and regulations of the
market.
7 Risks related to project
A project is prone to many risks and hence Relocate Burnaby hospital may have the
following risk factor which includes project completion in accordance with the time and
budget, delay in arriving the materials or equipment, lack of skilled labour, change in
policies, climate and inaccurate measurements.
8 Project Deliverables
The completion of the project will provide with the following deliverable: to complete the
project on new time, the new hospital (Juricek, 2014). specialised with quality will be
constructed, it aims at fulfilling all the requirements and scopes. It is constructed with the aim
to enhance the services and medical treatment for the people. The project must be completed
utilizing all the resources without wastage of materials and money. Purchase all the
surrounding area for roadways and sidewalks.
9 The total cost of the project
The total cost of the project is estimated to be around $ 630.5 million which will include
everything from clearing the site to construct the new Burnaby Hospital.
10 Milestones
The following project has the following milestones: Development and planning of design,
Tender and contract process, Clearance (Koh & Rowlinson, 2012) and construction,
Commissioning and Occupancy.
11 Exit criteria of the project
The project is expected to complete in 3 years. The relocate Burnaby hospital involves
various phases in which the first phase includes the extension of the Emergency Department.
The second Phase includes a tunnel which connects emergency wards to the parking area and
the third phase will involve the upgrade of medical equipment and machines.
5

Project Customer
The project customers are the people who will be directly affected by the Burnaby hospital.
Dr Victoria Lee, CEO of Fraser Health, Fraser Health which will look after the emergency
rooms and staff members. The project will ensure that after the completion of project
workloads will be reduced and it will become manageable and greater efficiency in delivering
the services and medical treatment.
6

Stakeholder identification & Analysis
Table 1: Stakeholder register
Serial
No.
Stakeholder
name
Position Project
Role
Influence Contribution
towards
project
Frequency of
communication
1 Adrian Dix Health
Minister of
British
Columbia
Sponsor High Approves
the scope
and take
major
decisions
Regular
communication
and meetings
2 Dr Victoria
Lee
CEO of
Fraser
Health
Project
customer
High Help in
providing
deliverables
and making
project
charter
Weekly
3 Alistair
Clark
Project
Manager –
BOSA
development
Project
Manager
High Manages
and
coordinates
with every
project
activity
Daily
involvement
7

Project Sponsor
The project sponsor of the project Relocate Burnaby Hospital is Adrian Dix, Health Minister
of British Columbia, Minister of Health. Adrian also sponsored various other projects. He
aims at providing funds and approval for the project and ensures that the project is completed
on time and meet the requirements and scope of the project.
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References
Crawford, J. K. (2014). Project management maturity model. Auerbach Publications.
Demirkesen, S., & Ozorhon, B. (2017). Impact of integration management on construction
project management performance. International Journal of Project Management, 35(8),
1639-1654.
Juricek, J. (2014). Agile project management principles. Lecture Notes on Software
Engineering, 2(2), 172.
Koh, T. Y., & Rowlinson, S. (2012). Relational approach in managing construction project
safety: A social capital perspective. Accident Analysis & Prevention, 48, 134-144.
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