Business Activities Management Report for Smart Hiring Ltd Analysis

This report provides a comprehensive analysis of Smart Hiring Ltd, a recruitment firm, focusing on managing its business activities to achieve desired outcomes. It begins with an overview of the company's organizational structure, including an organizational chart and the relationship between processes and functions. The report then explores the company's aims, mission, vision, objectives, and values, accompanied by a process map. It also details the elements of a quality gateway, emphasizing the importance of Total Quality Management (TQM). Task 2 focuses on strategic planning, including designing plans to promote goals and objectives using SMART objectives and implementing systems to achieve them. Task 3 delves into quality management, including system requirements, quality culture, and recommendations for improvement. Finally, task 4 addresses risk assessment and health and safety regulations within Smart Hiring Ltd, providing a systematic review of policies and procedures and practical applications. The report aims to provide insights into improving the company's efficiency, effectiveness, and client satisfaction.

MANAGING BUSINESS ACTIVITIES TO
ACHIEVE RESULTS

TABLE OF CONTENTS
Introduction..........................................................................................................................................
Task 1...................................................................................................................................................
1.1 Organizational Chart of Smart Hiring Ltd and Relationship between Process and Function
.....................................................................................................................................................1
1.2 Aims of Smart Hiring Ltd and Process Map..........................................................................3
1.3 Elements for Quality Gateway...............................................................................................6
Task 2...................................................................................................................................................
2.1 Design a plan to promote goals and objectives for Smart Hiring Ltd...................................7
2.2 SMART objectives for alignment of people and other resources..........................................9
2.3 Implement appropriate system, to achieve framed objectives.............................................10
Task 2.................................................................................................................................................
3.1 System requirement for managing and controlling quality.................................................11
3.2 Quality culture.....................................................................................................................12
3.3 Recommend Improvements.................................................................................................13
3.4 Elements of plan that bring continuous improvement.........................................................14
Task 4.................................................................................................................................................
4.1 Risk Assessment..................................................................................................................15
4.2 Health and Safety regulations applicable in Smart Hiring Ltd............................................16
4.3 Systematic review of health and safety policies and procedures of Smart Hiring Ltd........17
4.4 How to carry out the practical application of health and safety policies and procedures....18
Conclusion..........................................................................................................................................
References..........................................................................................................................................

LIST OF FIGURES
Figure 1: Organisational chart.........................................................................................................3
Figure 2: Process Map.....................................................................................................................5
Figure 3: Elements of Quality Gateway..........................................................................................7
Figure 4: Plan to Promote Goals and Objectives.............................................................................8
Figure 5: Total Quality Management Implementation..................................................................12
Figure 6: Elements for Continuous Improvement.........................................................................14
Figure 7: Risk Assessment Process...............................................................................................15

INTRODUCTION
Looking at the present corporate environment, the level of complexity has raised. This is
because of the fact that, companies possess different departments to carry out the operations in
reliable and suitable manner. Thus, there are series of activities associated to the functioning of
an organisation i.e. marketing, human resource management, client servicing, manufacturing and
fund management etc (Belcher, Place and Conole, 2000). However, it is the duty of senior
authority to make sure that they carry out each of the operations in the best possible manner to
generate defined set of corporate aim and objectives. In the present research report, investigator
aim to gain in-depth understanding and knowledge about the management of firm activities.
Herein, Smart Hiring Ltd has been selected which is a hiring organisation for the other corporate
companies as per their needs and wants.
At present, Smart Hiring Ltd is facing varied problems related to internal functioning of
business such as poor management, inadequate leadership, delay in executing operations and
ultimately hindering the client satisfaction. Thus, with the motive of understanding the current
structure and culture researcher prepares the report so that accordingly suitable and effective
business process can be developed to enhance the overall efficiency and effectiveness of
Recruitment Company. In this regard, modification of objectives has been taken into
consideration through the means of SMART objectives. Thereafter, design system has been
proposed to manage and monitor the quality standards within the company along with the
assessment of risks and uncertainties associated with the business activities so that potential
measures can be employed for the better results. Lastly, significance of health and safety
regulations and legislations has been illustrated for the cited firm to enhance the effectiveness of
application of safety policy and procedures.
TASK 1
1.1 Organizational Chart of Smart Hiring Ltd and Relationship between Process and Function
Smart Hiring Ltd is recruitment firm that possess different officials from varied fields in
context to hire skilled and deserving candidates for the prominent corporate clients (Foss, Woll
and Moilanen, 2012). To operate in effective and appropriate manner, cited firm abide an
organisational structure that is led by Managing director along with the potential support of
assistant director and various departmental superiors. However, all these highest level authorities
are responsible to make sure that the departments under them perform defined tasks and
1

operations in the best possible manner so as to enhance the client satisfaction. These department
comprises of recruitment and screening department, human resource department, training and
development, marketing and promotional department and finance and sales department and other
substantial operational departments (Smart, 2005).
The defined set of areas that need to be managed and controlled with proper alignment
and direction in order to ensure desired outcome and customer satisfaction for both ends B2B
and B2C. In other words, these varied departments need to be integrated suitably so that
corporate aim and objectives of the Smart Hiring Ltd can be achieved. Recruitment and
screening department is responsible for delivering of job opening to job seekers from different
areas as well as gather vital information through the means of websites and offices (Baldissin
and et.al, 2013). Herein, initial screening of candidate or applicant is made on the basis of
corporate client requirement so as to ensure eligibility of the candidate. On the other hand,
human resource department focuses on processes like interview and other selection criteria’s.
This is where, Smart Hiring Ltd makes sure that no biasness is being employed and every
applicant gets equal opportunity. In addition to this, operation department is responsible for
making sure that internal process and activities of business are carried out appropriately such as
documentation and job opening information processes etc (Jackson, Schuler and Werner, 2011).
Apart from all, finance department undertakes the management of flow of funds and
account of different companies so as to ensure regular payment from clients. Along with this,
marketing and promotional department consist of creating awareness regarding the job
opportunities as well as communication with varied organisation in order to develop suitable
platform for job seekers in getting best suitable career options. Lastly, training and development
department seeks the policies and procedures regarding providing training to different
individuals so as to enhance their efficiency in carrying out activities and provide utmost level of
satisfaction to both corporate client and individual job seeker (Oakland, 2011). Following in the
organisation chart of Smart Hiring Ltd:
2

Figure 1: Organisational chart
1.2 Aims of Smart Hiring Ltd and Process Map
Operating in such a competitive environment it is important for Smart Hiring Ltd to set
certain objectives in regards to execute the operations in reliable and suitable manner. In this
regard, the main purpose of cited firm’s existence is to enhance the number of jobs by
developing and maintaining relations with large number of corporate clients so as to meet the
needs and expectations of individual job seeker for his/her best future (Talloo, 2007). In doing
so, Director emphasize on managing relations with its B2B clients in different sectors with the
aim of increasing number of job opportunities. In context to this, following are the vision,
mission, objectives and values of Smart Hiring Ltd:
 Mission: The mission statement of Smart Hiring Ltd is to emerge itself as the best and
cost effective hiring organisation. Along with the focus on constantly employing
innovation and technological creativity for the betterment of placement process (Alänge
and Steiber, 2009).
3
Managing Director
Assitant
Director
Recruitment
and Screening
Scrutnizing
of applicants
HR
Interview
Test
Training and
Development Operations
Database
managmenet
Marketing
Public
Relations
Client
Relations
Finance
Budget
Financial
Forecasting

 Vision: Company’s vision statement is to set high standards in achieving the utmost level
of satisfaction for both B2B and B2C clients by acquiring skilled and qualified individual
for enhancing their efficiency level of business operations.
 Objectives: On the basis of above defined vision and mission, Smart Hiring Ltd
objectives are to focus on contently improving the platform of selection or placement
processes through the help of undertaking latest trends and technical prospects. Along
with this, management focuses on attaining each and every requirement of client by
maintaining adequate level of quality (Breyfogle, 2010). Main purpose is to provide
suitable and better job opportunities to the job seekers for ensuring their profitable career.
 Values: Social values of Smart Hiring Ltd consist of maintaining fair and honest
relationship with corporate clients and individual job seekers. Along with this, top level
management focuses on ensuring conflict free internal working environment for
satisfying the expectations of clients in the best possible manner.
Consisting these values and essential statements, business process mapping of Smart
Hiring Ltd plays significant role. It provides the suitable and reliable base for the entity to
allocate the authority and responsibility to suitable people who make sure that desired results and
outcomes are achieved (Gitlow, 2000). Since, Smart Hiring Ltd is a recruitment firm, it
undertakes the following standard process map for hiring and selecting the best possible
candidate for the best suitable job:
4

Figure 2: Process Map
5
Call in reserve
Reserve
Applican
ts
Arrange Joining Candidate
accepts?
Suitabl
e for
Offer
Reject
Obtain References
HoldReject
Suitabl
e for
Assessment against
Specification
Preliminary Interview
HoldReject Suitabl
e for
Sort
Receive Application

1.3 Elements for Quality Gateway
In business terms, quality gateway can be defined as the process of developing or framing
of specific and precise set of standards in regards to make optimum utilization of available
resources for attaining the desired fruitful outcomes (Johnston, 2005). Considering the past
functioning of Smart Hiring Ltd it has been evaluated that at the inception of business,
employees were highly motivated and executing their defined job or tasks in the best possible
manner to make sure that firm achieves its corporate objectives. At present, Smart Hiring Ltd is
highly focused on the fact of providing quality of services to its clients in regards to hire skilful
employees that can systematically meets the specifications of the clients. However, despite of
putting tons of efforts, management is far away from achieving the aim and objectives. It is
because of the fact that, currently due to poor management, inadequate leadership, constantly
delay in execution of operations and mainly suffering from financial issues it affecting the course
of business functioning significantly (Mari, 2009).
In consideration to this situation, it is important for the senior authority of Smart Hiring
Ltd to streamline its activities for attaining better outcomes. Herein, TQM (Total Quality
Management) will assist the course of managerial level people in setting certain standards for
every department as well as helps in generating fruitful results from it. Through the means of
TQM, benchmark in each department will be set on the basis of which departmental heads can
allocate the authority and responsibilities to the operational level workers which will assist in
accomplishing varied tasks and operations smartly (Marksberry and et.al, 2010). Further, it will
minimize the duplication of work and enhance the efficiency of employees. In addition to it,
ensuring total quality within each department by managing activities properly assist in
developing and establishing healthy working culture that leads to generate quality of work for
each side. Constantly promoting the significance of understanding the needs and wants of clients
will helps the course of worker to improve the recruitment process by making it more precise
(Narasimhan, 2004). Along with this, there are other prospects of quality gateway that top level
management of Smart Hiring Ltd should focus upon are depicted in (figure 3):
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Figure 3: Elements of Quality Gateway
On the basis of these elements, Smart Hiring Ltd has consider important steps of quality
gateway while developing recruitment plan or strategy which are as follows:
 Define job description and specification to both clients
 Monitoring quality at each level
 Framing set of service standards (Salleh, Kasolang and Jaafar, 2012)
By the means of these steps, top level management can ensure delivering superior quality
of services to its clients as well as maintaining long term relationship with them.
TASK 2
2.1 Design a plan to promote goals and objectives for Smart Hiring Ltd
Looking at the present functioning of Smart Hiring Ltd, it has been evident that firm is
facing major concerns due to its poor management, inadequate leadership, delay in executing
operations and economic obstacles (Yagci, 2011). Thus, planning of proper and smart strategy is
of great importance for the smooth and successful functioning of business activities. In doing so,
at initial stage senior authority should understand the loopholes and problems in each department
so that potential and the best possible tactical move can be carried out that addresses the issues of
each department appropriately. In this regard, varied objectives can be determined by the
7
Elements of
Quality
Gateway
Public
Recognition
Benchmarking
Branding
Skilled
Employees

directors of Smart Hiring Ltd so that they can develop suitable approach or methods to achieve
them with its deficiency (Bui and Kleiner, 2005). Firstly, managers are responsible for identify
the issues and highlight to the key employees so that they can set priority against the concerns of
each work and accordingly carry out the new plan or process. In parallel to this, action plan
needs to be developed that addresses the concerns of each department and minimize the
discrepancy in operations so that desired results can be achieved appropriately. Similarly,
strategy for each objective need to be developed with immediate effect so that employees can
mold their approach and functioning accordingly and execute work in the best possible manner
(Janiesch, Matzner and Müller, 2012). Lastly, team should be developed that focuses on
monitoring and controlling of the activities so that if required potential measures can be
employed with great effect and desired results can be generated.
Figure 4: Plan to Promote Goals and Objectives
On the basis of this defined process of planning and promoting goals and objectives
within the business, managerial level people are responsible to communicate to the employees so
that they can understand the need and wants of change (Oltra and Flor, 2010). Along with this,
Smart Hiring Ltd need to incorporate tactics related to different areas of operations so as the
make sure long term sustainability within the market. Herein, managers should focus on
modifying marketing approach and include more trending methods i.e. social media and internet
8
Highlighting
of Main Issue
Developing
Action Plan
Setting
Strategies
Implementataion
Monitoring
and
Controlling

mainly to attract large number of applicants or candidate effectively and efficiently. In addition
to this, recruitment and screening department must tailor its specification for judging the applied
candidates (Rapp, Rapp and Schillewaert, 2008). By the means of this, firm will be able to
provide right job to right individual.
2.2 SMART objectives for alignment of people and other resources
Smart Hiring Ltd working in a service oriented industry, it is important for the
management to manage and handle human resource in the best possible manner. Considering the
people of the company as the key resource, their needs and wants must be emphasized on so that
they can work responsibly and maintain the loyalty with the firm (Stanek, 2000). In this context,
SMART objectives need to be developed so as to attain the prominent corporate aim and
objective of the business. In assessment to current condition of Smart Hiring Ltd, there are
certain weaklings and problems that are affecting the course of entity adversely (Oli, 2014). In
order to boast the performance of overall business, activities need to be aligned with the below
defined SMART objectives:
Specific:
 Encouraging workers to share their views and thoughts
 Changing the way of leading people so as to minimize mismanagement.
 Ensuring quality check at each level during the process of hiring applicants (Axson,
2010).
 Establishing and maintaining long term relationship with existing and new clients.
Measurable:
 Enhancing the market share by 8% within the two year functioning.
 Improving the business volume by 22% as compared to the past’s performance.
 Attracting more number of individual applicants as well as signing more number around
30 with corporate clients in next half year (Kahn, 2007).
Attainable:
 Modifying the way of leading people as per the need of conditions so that suitable
decisions and results can be made.
 Promoting integrity and innovation within the approach of each and every employee to
raise the standard of customer satisfaction.
 Making optimum utilisation of available resources.
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 Improving the operations like marketing and promotional campaign through involving
trending approaches and methods.
Realistic:
 Allocating job to skilled and experience individual for enhancing the process of
screening and interview (Kessler and Kelley, 2000).
 Modifying the entire recruitment procedure for the employees as per the new framed
objective of Smart Hiring Ltd.
Time based:
 To attain the certain objective within the one year prospects.
2.3 Implement appropriate system, to achieve framed objectives
In prospects to the current corporate environment, increasing level of competition is one
of the major concerns for the top level management of Smart Hiring Ltd. Along with this,
already facing major internal loopholes it has become evident that why cited firm is not able to
achieve its corporate aim and objectives (Milgate, 2004). Therefore, it is important for the senior
authority to undertake suitable system on the basis of which companies goals can be achieved. In
particular, financial problems are affecting the course adversely. In this context it is vital to
check over the expenses that needs to cut down by employing Zero base budgeting. Rationale
behind using this approach is that it will assist the course of finance manager to monitor the
inflow and outflow of cash as well as control the expenditure level. Furthermore, through the
means of this, managers will be able to prioritize the activities that needs to allocate more funds
so that use of available money can be made in suitable way and leads to attaining of desired
results and outcomes (Neill, 2013).
In addition to this, for improving the internal process, communication channel within the
firm needs to be modified. Herein, management have to develop better hierarchy where
operational level employees can also interact with the managerial level people and share their
views this will motivate the workers as their verdict counts within the strategic process of Smart
Hiring Ltd. With the help of this efficiency level of employees can be improved that directly
leads to achieve the defined goals for each department (Rowland-Jones, Thomas and Thomas-
Page, 2009). Similar to this, regular feedbacks should be accepted from the authority of each
department so that Director can undertake the potential measures with the concerns of
managerial level people.
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Beside this, management needs to make sure that they communicate the defined goals
and objectives clearly. It is because of the fact that, doing so helps individual worker to modify
or mold his/her way of doing work and make it in align to the new set of objectives and
standards to attain the desired level of results and outcomes (Syed and et.al, 2012). Therefore, on
the basis of this process, management of Smart Hiring Ltd can easily enhance the level of
business operations and attain long term sustainability.
TASK 2
3.1 System requirement for managing and controlling quality
The main aim behind managing and controlling of quality standard within the Smart
Hiring Ltd is to improve the overall recruitment of placement process. However, being a hiring
company it is important to maintain the level of quality within the recruitment procedure so that
candidate can be recruited in effective manner. Mainly, employees need to emphasize on the
specification that has been set by the companies as per their job vacancies (Smart, 2005).
Considering this, human resource manager should screen the candidates so that his/her
qualification and skills addresses the basic needs and expectations. Employing this approach will
help selecting only skilled set of applicants for the major rounds of recruitment process.
In addition to this, written test must be included in the overall selection process as it
assist in checking the general aptitude and technical understanding of the individual relating to
the job. By considering the same, Smart Hiring Ltd will be able to scrutinize the large set of
candidates along with it helps in filtering the appropriate and suitable candidates for the future
interview rounds (Belcher, Place and Conole, 2000). By the means of this system, cited firm can
easily ensure high level of quality and skilled personnel to various organisations. Furthermore,
interview round should be organized with the officials of specific firms so that they can make
judgment on the appropriateness of candidate for the job. Herein, checklist and defined set of
standards must be demonstrated to boast the operational efficiency of selection process.
Therefore, on the basis of these approaches and innovation, management of Smart Hiring Ltd can
easily manage and control the quality standard of its services. In addition to this, authority could
focus on implementing TQM within the functioning as it helps in monitoring the process at each
level and ensure superior quality of services (Jackson, Schuler and Werner, 2011).
11

Figure 5: Total Quality Management Implementation
By the means of this, top level management can develop and maintain culture of unity
within each department. It is important because, having coordination within the functions will
lead to generate desired results for both corporate and individual clients (Breyfogle, 2010).
Supporting to the above approaches, management can employ TQM within the system to
enhance the efficiency and productivity of the organisation.
3.2 Quality culture
In context to current loopholes in internal functioning, management of Smart Hiring Ltd
must develop a culture that helps its course in ensuring continuous monitoring, evaluation and
development of varied business processes. Herein, participation of workers is considered as the
most significant prospect (Mari, 2009). It is because of the fact that, they are the one who are
directly in contact to clients and customers so providing views and thoughts will help in molding
the overall functioning in a right and productive direction.
In addition to this, meetings on regular, weekly or monthly basis could prove to be
supporting for Smart Hiring Ltd as it helps in assessing the issues and obstacles and with
immediate effect potential measures can be employed for improving the desired areas. By doing
so, managerial level people can easily gather the information relating to the activities of business
so that adequate attention can be given to each and every department and ensure improved
12
Commitment from employees
Quality improvement culture
Continous improvement in process
Co-operation from employees
Focus on customer requirenments
Effective control shall be laid down

outcomes. Along with this, better communication channel needs to be developed and
implemented for mitigating the barriers in interacting people of each level (Salleh, Kasolang and
Jaafar, 2012). This will also lead to develop transparency within the departments that ease up the
monitoring process in significant manner. Herein, concept of quality assurance must be taken
into account as it helps in enhancing the quality of products and services that cited firm is
offering to its target market. Further, it will encourage employees understand the needs and
wants of clients and accordingly set the standard of recruitment process so that rightful candidate
is offered to them at the interview round (Yagci, 2011).
3.3 Recommend Improvements
After the assessment of current problems and issues that Smart Hiring Ltd is facing, it is
essential to bring change within the approach. Thus, there are certain recommendations that can
be made to the cited firm in order to enhance the approach towards B2B and B2C clients.
Following are the recommendations:
 Employee involvement: Operating in service oriented sector, employees are responsible
for providing services to customers. But at present, interaction and coordination of
employees is the major concern for the company. Thus, functional manager of Smart
Hiring Ltd should develop suitable communication channel so that gap between
subordinate can be removed (Oltra and Flor, 2010). Along with this, encourage them to
provide views and thoughts on different prospects this will motivate them to work
ethically and reliably towards the achievement of company’s goals and objectives.
 Enhancing quality: Improving quality is the most prominent need of Smart Hiring Ltd at
present. However, due to internal problems company is not able to provide the
satisfactory quality services to its customer base. Therefore, it is recommended that,
management of Smart Hiring Ltd should undertake TQM or Sigma Six approaches as it
will assist in enhancing the level of quality within each department and helps them to
serve customers more efficiently (Axson, 2010). By the implementation of such quality
approach will assist in getting rid of mismanagement and delay in operations and directly
leads to offer superior quality of services to its cliental base.
 Adopting quality culture: Current culture is not supporting the smooth functioning of
company that directly hinders the growth and sustainability of Smart Hiring Ltd.
Therefore, employing quality culture will help in giving priorities to the activities which
13

are important in context to attain firm’s defined aim and objectives (Milgate, 2004).
Further, to develop quality culture, brainstorming sessions can be arranged on constant
intervals so that verdict of employees can be considered at the time of developing
business strategies and leads to betterment of business processes.
3.4 Elements of plan that bring continuous improvement
Focusing on continuous improvement will enable Smart Hiring Ltd to enhance its
efficiency as well as achieve the targets in reliable manner. In doing so, management need to
focus on certain prospects and include them within the plan for future improvements are as
follows:
Figure 6: Elements for Continuous Improvement
 Regular auditing: Firstly, management need to focus on the regular auditing of business
operations and activities so that they can easily measures the effectiveness of business
activities (Neill, 2013). By the means of this, management will be able to assess the areas
which are required further improvements so that accordingly potential measures can be
inculcated.
 Leadership: Inadequate leadership is one of the major concerns for the Smart Hiring Ltd.
Thus, changing leadership style as per the situation will lead to manage the workforce
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Elements for
Continuous
Improvement
Regular
auditing
Leadership
Accountability
to Employees
Identification
of Risk

and operations appropriately. Along with this, it supports the making of effective decision
for the future contingency.
 Accountability to employees: Operating in service industry, employees to need to
accountable for the job roles (Syed and et.al, 2012). Taking responsibility, employees
will improve their part of functioning and combination of this will bring improvement
within the overall services and functioning of Smart Hiring Ltd.
 Identification of risks: There are several risks and uncertainties associated with the
functioning of business enterprise such as financial loss, deviation from objectives,
internal and external conflicts etc. Therefore, functional managers are responsible for
identifying and evaluating all the risks so that potential measures can be employed and
improvement is made within the functioning (Oltra and Flor, 2010).
TASK 4
4.1 Risk Assessment
For the assessment of risk, management of Smart Hiring Ltd should undertake systematic
approach in order to implement suitable actions for minimizing its effects on business operations.
There are several methods that can be taken into consideration some of which are as follows:
Figure 7: Risk Assessment Process
 Identification of Hazard: At the initial stage, employers are responsible for identifying
the risks and uncertainties associated with the business functioning (Alänge and Steiber,
2009). In this regard, approach such as organisation audit or by consulting expert can
15
Identification of Hazard
Impact of Hazard
Setting Strategies and Implementing
Recording
Review

assist in evaluating the associated risks. By the means of information gathered manager
can easily determine the core actions to minimize the adverse effects of risks.
 Impact of hazard: Once the hazard is recognized it is important for the manager to
evaluate its impacts. However, it is important because, on the basis of impact strategies
can be developed for the same. By the means of this, management can maintain smooth
functioning in those areas which could get impacted by the emergence of risk (Smart,
2005).
 Setting strategies and implementation: After developing the strategy most important task
for manager is to implement it in the best possible manner. In doing so, manager of Smart
Hiring Ltd can give responsibility to experienced employees so that they can inculcate
the changes and provide clarity of roles to subordinates in adequate manner.
 Recording: Once the implementation process is accomplished, changes need to be
recorded by keeping in mind the new goals and objectives (Foss, Woll and Moilanen,
2012). Through the help of this manager of Smart Hiring Ltd can easily assess the
hazards that can take place in future contingency.
 Review: Lastly, review should conducted in which assessment of risks and its strategies
should be made on the basis of set standards to evaluate whether risks are managed or
not. In addition to this, it leads to frame the suitable and realistic strategies for the future
functioning.
4.2 Health and Safety regulations applicable in Smart Hiring Ltd
Nowadays, there are various rules and regulations associated with the health and safety
within the company that need to entertained for developing and maintaining healthy and safe
working environment for the employees. It is important because, providing better workplace to
the workers will assist them to put more efforts in achievement of company’s goals and
objectives (Stanek, 2000). In this regard, there are varied regulations that is applied to the
functioning of Smart Hiring Ltd. It is duty of top level management to employ such regulations
and make sure that each department abide in terms of generating better outcomes.
Among all, health and safety act is one of the major rule defined by British Law that
needs to be taken into consideration while executing operations. The main purpose of this law is
that it demonstrate offering of safety concerns to the workers as well as ensure primary medical
services and use of emergency signs. The main purpose of following this act is that, it helps in
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making workplace more safer area to execute efforts and leads to generate better outcomes of
both individual worker and as whole an organisation like Smart Hiring Ltd (Axson, 2010).
In addition to this, policies related to slip, trip and fall is applied which emphasis on
assuring the floors are not slippery as well as proper railing attached with the stairs along with
this proper sign boards are stick at the danger areas so that people can remain away from such
places. Furthermore, at the time of hiring an individual to work within the company,
management needs to insure him/her by doing so, company ensures that if any casualty take
place at workplace than individual does not have to pay any bills for the treatment and
medication process (General safety measures, 2012). In this regard, regulation of First Aid
causalities and Insurance his also applied to Smart Hiring Ltd and in order to maintain better
working environment it is important for the top level management to make sure that they strictly
abide the set of rules and regulations for the safety purpose.
4.3 Systematic review of health and safety policies and procedures of Smart Hiring Ltd
According to British Law, UK there are several rules and regulations related to health and
safety are framed to ensure the execution of ethical and safe working environment within the
business workplace. Some of them are as follows:
 Discrimination is one of the most common issues that an individual faces at the
workplace. In this regard, it becomes important for the senior managers of Smart Hiring
Ltd to make sure that they treat each and every individual equally as well as provide them
equal growth opportunities so that they can remain loyal towards the functioning of the
company (Neill, 2013).
 Proper equipment and technical gadgets need to be set at different areas of office
premises such as fire extinguisher so that risk of fire can be managed and controlled
adequately. In this regard, fire risks assessment should be carried out by the management
of Smart Hiring Ltd so that employees can be given better environment work in.
 One of the most common health related hazard is smoking. Therefore, several posters
should be pasted at different walls of Smart Hiring Ltd premise which clearly showcase
the slogan of “Smoking is prohibited” (Syed and et.al, 2012). By doing so management
will be able to ensure health environment within the firm as well as create awareness
amongst the employees not carry out such activity and stop others to do so.
17

4.4 How to carry out the practical application of health and safety policies and procedures
In regard to carry out the practical application of health and safety policies it is important
for the senior authority of Smart Hiring Ltd to undertake various HSE policies which are as
follows:
 Health and safety regulations 1992 display screen equipment’s: This policy play
significant role in Recruitment Company like Smart Hiring Ltd because employees are
constantly using computers in regards to gather wide range of information for developing
appropriate database of jobs, vacancies and the data of job seekers (General safety
measures, 2012). By the means of this, employees easily match the right job opportunity
for right candidate. Therefore, top level management of Smart Hiring Ltd needs to focus
on this policy in order to make sure that employees are physically and mentally well to
carry out the work.
 Mandatory insurance policy, employer’s liability act 1969: The main purpose of this
policy is to provide guidelines regarding the importance of insurance for the workers. As
per the British Law, it is the responsibility of Managing Director of Smart Hiring Ltd to
undertake the policy and insure each and every individual employees (Yagci, 2011). In
this scheme of medical and life insurance can be offered to the employees so that they
can start protecting them from financial burden in case of any misfortune.
CONCLUSION
In conclusion to the above report it has been articulated that operations of business
consist of series of activities that needs to be managed and controlled in appropriate manner for
generating better outcomes. Managing business activities is an essential prospects because it
helps in mitigating the variances within the functioning as well as reduce the effects of risks and
uncertainties associated with the operations. However, having suitable framework of firm’s
activities leads control the activities in more effectual manner. Thus, improving the internal
process, top level management of Smart Hiring Ltd has been recommended to adopt quality
culture as well as undertake TQM so that monitoring of activities can be done effectively. In
addition to this, different health and safety related policies and framework are illustrated to
provide guidelines to the senior authority of Smart Hiring Ltd for ensuring better working
environment for the employees as well as the people associated to the business.
18

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