Faisal AL-Maghlouth's Field Training Report, Royal Commission, 2016

This field training report, submitted by Faisal AL-Maghlouth from Jubail University College, details his co-op experience at the Royal Commission in Jubail, specifically within the Benefits and Performance department. The report begins with an acknowledgement and executive summary, highlighting the importance of the co-op program in bridging theory and practical application. It includes an introduction, company profile of the Royal Commission, and a detailed account of the training experience, focusing on the application of knowledge management principles, the use of Oracle ERP system, and Microsoft applications. The report describes a knowledge management project and the development of a knowledge base. It also discusses general skills acquired, problems faced during the co-op program, and concludes with a weekly job record. The report showcases the practical application of business administration concepts and the development of practical skills relevant to the field.

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Field Training Report
Student Trainee:
Faisal AL-Maghlouth
ID. No:
31110140
Name of the Company:
Royal Commission
Submitted to:
Abdullah AL-Sagoub
Department of Business Administration
Jubail University College
Date 5/1/2016

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Acknowledgement
First of all, I praise Almighty Allah for prosperity and excellent guidance
which was granted by him to get success in the whole life. My thanks go to
Royal Commission in Jubail, especially to the Benefits and Performance
department, for giving me this opportunity to do my Co-op training program
with them. Also, time and effort that they spent on me to improve my skills,
teaching me many things and always be there for any advice needed.
I also extend my sincere thanks to Mr. Brjas AL-Shammari (Manger of
Benefits and Performance department and Mr. Ali AL-Khaldi (Supervisor ),
for the supervision and support they have given me.
Special thanks go to all the Department Staff, who helped me from time to
time during the coop training; I learned from them many things that will
help me in the future
my sincere gratitude to my academic advisor Mr.Abdullah AL-Sagoub for
his valuable advice
Last but not least, I would like to thank my family, especially my parents,
who support and encourage me until I reached to this stage
Faisal AL-Maghlouth

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Executive Summary (Font 14)
The importance of the Co-op training lies on help students to relate the
theory to the practical experience and open the way to the student for the
practical experience of working in a company. Also, to expand the
perceptions of students in the actual field in the future, so that he can
determine his destination and future orientation.
In this report I will talk in company profile section about Royal
commission background, objectives, vision and mention and its value then, I
will give an introduction to knowledge management as my major skill then I
will explain in the content. After that I will talk about other skills that I
acquired from this program such as Oracle ERP system and Microsoft
application Excel and Powerpoint then, I will provide a conclusion about
these skills after that I will list a general skills I gain it from that experience
then I will discuss some problem that I faced in royal commission during my
co-op program finally the conclusion

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
----------------------------------------------
Student Trainee Signature
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Checked by: Date
[Company Supervisor]
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Approved by: Date
[Academic Supervisor]
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Approved by: Date
[Chairperson, Department ---]

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Contents
Page No
Section 1 INTRODUCTION
Section 2 COMPANY PROFILE
Section 3 DETAILS OF TRAINING EXPERIENCE
3.1Title
3.2 Introduction
3.3Content
3.4Conclusion
Section 4: GENERAL SKILLS ACQUIRED
Section 5: CONCLUSION
Section 6: WEEKLY JOB RECORD

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Section 1
Introduction
Co-op Program is imperative for each student at Jubail University college
because he will pass on all his knowledge he has in theoretical into practical
life by facing real cases that need to apply such knowledge we have in mind
that we acquired through our study. This process in return will improve our
practical skills
After I had finished all the requirements in Jubail University College, thanks
to my college because it is given me the chance to do my Co-op training in
Royal Commission in Jubail so, I went to Royal Commission on the first day
in this semester, and they directed me to work with Benefits and
Performance department. Unfortunately, according to Royal Commission
policy with Co-op student, they do not offer rotation, so I just do my Co-op
in one department.
I am glad having the opportunity doing my Co-op in Royal Commission in
Jubail specifically in Benefits And Performance Department in which under
human recourse umbrella.
My department has many tasks including promotion, contracts for foreign
employee, staff transfer between the department, reports and statistics for all
department and reviewing files in Oracle system (Safe).

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
During my Co-op in Royal Commission I have done several tasks:
1. Compensatory step
2. Review new employees entries through Oracle
3. Special Engineering Program
4. reports for other departments
5. Foreign contracts
6. Department transfer
7. Record all organization structure in excel
8. Statistic calculation

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Section 2
Company profile
Back ground
The Royal Commission for Jubail and Yanbu was established as per a Royal
Decree issued by HM King Khalid - May Allah have mercy upon him - in 21
September 1975 (16 Ramadan 1395H). The Royal Decree read “A Royal
Commission shall be formed to execute the necessary infrastructure plan for
the preparation of Jubail and Yanbu Cities as industrial areas. The
Commission shall have an independent legal personality”. An independent
budget was dedicated for the Royal Commission.
The Royal Commission has a board of directors that lays down decisions,
policies and bylaws that serve the Commission’s goals. The Custodian of the
Two Holy Mosques King Fahd bin Abdulaziz Al Saud –May Allah have
mercy upon him- was the first chairman for the Royal Commission’s board
of directors when he was the Crown Prince. HH Prince Abdullah bin Faisal
bin Turki Al Saud succeeded him from 1991 to 2001. Since 2001 and up to
date the chairman of the Royal Commission has been HH Saud bin Abdullah
bin Thunayyan Al-Saud.
Objectives
1. Expand industrial base through growth in number of Cities and
Industrial Output (tonnage)
2. Optimize tenant portfolio by attracting additional number of
investments
3. Recognized as one of the top industrial cities globally
4. Recognized as the employer of choice in the Kingdom
5. Gradually develop financial sustainability and increased efficiency

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Vision
To be the best option for investors in Petrochemical and energy
intensive industries and the main contributor to growth in the
Kingdom of Saudi Arabia.
Mission
Plan, promote, develop and manage Petrochemicals and Energy
intensive industrial cities through strong customer focus and
partnerships with investors, employees, communities and other
stakeholders.
Values
 Customer focus
We continually seek customer input and feedback, anticipate their
requirements and win their satisfaction by exceeding their
expectations in every interaction.
 High Performance
We are committed to excellence in everything we do and strive to
improve continually and increase our capacity to perform by
achieving superior results that surpass all expectations.
 Loyalty
We believe that treating employees with respect, dignity and giving them
their rights, will lead to higher performance and greater loyalty to the Royal
Commission.

FX-ACA-065
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August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
 Commitment
We honor our commitments to employees, communities, customers,
and stakeholders while adhering to the highest ethical standards.
 Accountability
We have clearly understood and agreed upon goals, objectives,
measures and roles and responsibilities, and acknowledge that our
rewards and consequences are directly tied to our performance.
 Team Work
We have an unwavering commitment to working as effective team
members and partners through productive, collaborative, and trusting
team relationships across the organization, as well as with our
customers.
 Transparency
We are transparent with each other in all our dealings. We
continuously share knowledge and information, and always work hard
to encourage open communication with all our stakeholders.
 Social Responsibility
We are committed to supporting the development of our community,
the protection of our environment and the wise stewardship of our
natural resources.

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
Section 3 Details of Training Experience
3.1 The applications of Knowledge Management in HR
when a company in the market around forty years how it inherits all its
experience that they have done to their new employees?
The answer by knowledge management. Knowledge Management
nowadays is important because it saved time and effort for organizations.
Knowledge management is the process of capturing, sharing and the
effective use of that knowledge. “ Knowledge management is a discipline
that promotes an integrated approach to identifying, capturing, evaluating,
retrieving, and sharing all of an enterprise's information assets. These assets
may include databases, documents, policies, procedures, and previously UN-
captured expertise and experience in individual workers." On other hand
knowledge is information that actionable because knowledge enhances the
decision making. There is a relation between a human resource and expertise
management because knowledge needs a human as an important factor they
require a human to create, share and communicate.
During my study in Jubail University College, I have taken one course
about Knowledge management and anther two courses that have chapters
introduced this subject that is information resources and exceptional
business support, so I apply what I studied in practical life be developing a
simple knowledge management base by using access. When I join my
department in Royal commission, I notice no knowledge base help them
when the department is facing a same complicated issue that already they
solve it before in return this will cost them time and effort also, will be led to
decrease the productivity the main goal for any businesses.

FX-ACA-065
Issue 0 Rev. 0
August 27, 2015
Royal Commission for Jubail and Yanbu
Jubail University College
Academic Affairs Department
3.2 knowledge management base
Problem
During week number three my manager Mr. Brjas AL-shammri gave me a
task in which to make report about employees qualification, but I was
facing a problem where one of the employees have a new qualification from
that we have known then I was asked to bring his file and study his file then
report to manager, then I find the employee have a diploma but in Arabic it
has different name then the manager asked to compare if those employees
who graduate from the same college have the same name of qualification in
the system because we didn’t want to make a mistake and this process takes
time and effort because they checked the system also, files.
Suggestion
I have the opportunity to suggest that I have a solution. I asked one of my
colleague Mr.Nawaf AL-Duhiam. I started by an introduction about
Knowledge management and how this thing will increase the productivity
and save time and effort. He encourages and offers his services if I need it.
Process
Before I start I read articles about Knowledge management and how you
can implement in a simple way, then Mr. Nawaf suggests I create a
Knowledgebase by using access because it is easy to develop and user
familiar with it.
As MIS student, we studied if we developed a system we should ask the
end user because they will interact directly with the system, so I set with
each member and ask them what they want from the system. Some of them