Business Communication: Analyzing Different Methods and Their Impacts

This report examines business communication methods, focusing on written and verbal communication within a business environment. It explores the advantages and disadvantages of each method, such as the formal nature and record-keeping benefits of written communication versus the time-saving and convenience of verbal communication. The report also highlights the drawbacks of each, including potential delays in response and the possibility of irrelevant conversations. Furthermore, the report distinguishes between important and urgent communications, emphasizing their roles in organizational growth, planning, and deadline management. The analysis provides a comprehensive overview of communication strategies and their impact on business operations, offering insights into how businesses can optimize their communication approaches for improved efficiency and effectiveness.

Unit 6

1.1 Advantages and disadvantages of using written communication in a business environment
Written communication is important for every organization for exchanging information
from one person to another. Mainly it is a process of communication in which message is
communicated within sender and receiver. With the use of this mode manager of firm can easily
present situation in-front of staff members. In this context there are some main advantage and
disadvantage of using written communication in a business organization:
 It is a formal way of interacting in the business. For example, manager of the company
prepares an email to covey the important information to all the staff members.
 Written communication helps in keeping records at workplace. For example, if manager
of company maintains records for long period of time than they will use written
communication.
Disadvantage:
 The main disadvantage of this communication is that, it delay in response. For example,
if manager send any kind of email than they have to wait for workers response towards
the email.
 It may be time consuming because it needs clear content to send to workers. As it
requires more time for editing the content.
1.2 Advantages and disadvantages of using verbal communication in a business environment
Verbal communication is an effective way of interacting with one person to another.
Mainly it is use of sounds and words to present itself. Along with this, it is type of oral
communication in where in the information is exchange through the using of spoken words. In
context of organization, individual needs to effectively use the oral communication that help in
understanding the spoken words. There is some major advantage and disadvantage of using
verbal communication in a business environment:
 Verbal communication helps in saving time because the response of this communication
is very quick.
 This type of communication is very convenience for workers. For example, if manager
wants to interact with their staff members than they easily communicate with them and
also share their views and opinion in-front of workers.
Disadvantage:
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 It may encourage irrelevant conversations among workers. For example, if manager
interact with their staff members on complex situation than the workers change the tract
of the situation and give irrelevant information. This may arise issues among workers and
managers as well.
1.3 Difference between an important communication and an urgent communication
In a business environment, two type of communication take place to share and exchange
the information to others. In this, important communication and urgent communication plays
vital role in interacting with one person to another. With the help of this, manager of the
company can easily convey their message to other staff members. As there are some different
between both communications which can be understood by following points:
Important communication:
 It is one of the important mode for business organisation to attain growth at market place.
 Important communication is highly relevant to the planning process of the company
which may lead in making decision making process more appropriate.
Urgent communication:
 This type of communication requires more attention given to deadlines.
 Urgent communication put significant impact on the business and its activities as well.
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