Business Communication: Theories, Barriers, and Strategies for Abroad

This report explores the crucial role of business communication within organizations, emphasizing how effective information sharing motivates stakeholders to achieve goals. It delves into general theories of organizational communication, including Bureaucracy Theory, Theory X and Theory Y, Functional Approach to Corporate Culture, and the Learning Organization and Speech-Act Theory. The report evaluates various barriers that discourage students from studying abroad, such as financial constraints, lack of motivation, cultural differences, emotional attachments, and uncertainties like the COVID-19 pandemic. Furthermore, it outlines strategies universities implement to overcome these barriers, including consistent communication, highlighting the benefits of studying abroad, providing financial assistance, and leveraging digital media for awareness. The report concludes by recommending the use of effective communication skills for students and good coordination within companies to facilitate successful operations.

Business
Communication

Table of Contents
Abstract............................................................................................................................................3
INTRODUCTION ..........................................................................................................................1
MAIN BODY...................................................................................................................................1
Assessment 2 - Individual Report ...................................................................................................1
Discuss some general theories of organizational communication..........................................1
Evaluate the barriers discouraging students from students from studying abroad.................2
Outline the strategies your university has implemented to overcome these barriers.............3
CONCLUSION................................................................................................................................5
REFERENCES ...............................................................................................................................6

Abstract
Business communication is the process of sharing information among the members of
organisation. Effective communication helps to keep all the stakeholders motivated to work and
reach the goals and objectives of organisation. The barriers to communication are mentioned in
report and the strategies to overcome them are also mentioned.

INTRODUCTION
Communication can be basically defined as the process through which data and
information could be effectively shared among individuals. The process of communication plays
a very critical role in student's life and improves them in better learning. Moreover, it basically
comprises of various types of barriers which could result in discouraging the students to study
abroad. In addition to that, different strategies are basically adopted by the University in order to
overcome the various barriers.
MAIN BODY
Assessment 2 - Individual Report
Discussion and Analysis
Discuss some general theories of organizational communication
The process of organizational communication plays a very important role in defining the
various channels of the communication which are taken into consideration for the purpose to
establish interaction with different members. It is very important to have a formal
communication in the company so that there is proper relationship between the employers and
employees in the organization (Alshare and Sewailem, 2018).
General Theories of organizational communication
Bureaucracy Theory: In reference to this theory, it was given by German Sociologist Max
Weber. It basically states that it is very important to have interaction with all the members. It
basically means that the employees should receive order from one person and need to report the
same. It is very important to follow a specific order which can be followed by each and every
person in the organization. The employees working in the company cannot communicate directly
with the higher authority and it is important to take permission. Such theory helps in controlling
the employees working (Ewing, Men and O’Neil, 2019).
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Theory X and Theory Y: Such type of theory basically comes from the Human Resources School
that helps in establishing communication in order to bring motivation among the employees. The
main objective basically involves motivating the employees in order to provide them innovative
ideas and manage the working. It also involves the ability to control self assists in promotion of
creativity. The employees are considered to be a great asset for the organization and it is very
significant to implement innovative ideas. In case of motivating the employees, the rewards plays
a very important role in order to achieve the aims and objectives (Gioiosa and Kinkela, 2019).
Functional Approach to Corporate Culture: The main objective of communication is to offer the
best culture in the corporate. Through sharing information and interacting with the employees, it
becomes easy to carry out company's operations in a successful manner. There is a need of
effective communication process for the purpose to keep the employees working in a effective
manner. With the help of these, they are able to function in a appropriate manner and could
easily improve the overall conditions of the organization (Madlock and Hildebrand Clubbs,
2019).
The learning organization and Speech-Act theory: This theory was basically developed upon the
belief that human existence is basically defined as the ability to establish coordination with
communication. The employees of the organization are able to learn from each other. The
learning organization is basically a continuous process which is highly supported with the help of
regular communication(Killingsworth and Gilbertson, 2018). It is very important to have
conversation with the employees so that better decision making is done. It is also very important
that all the stakeholder are able to know about the company with the help of communication. The
reality of the company is basically told to the stakeholders as they are also interest in company's
information.
Evaluate the barriers discouraging students from students from studying abroad
The students are not ready to go to abroad for studying due to various barriers. Barriers
can be basically defined as the hurdles or obstacles and it is very important to resolve them with
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the help of proper measures. Below are few of the barriers which are generally faced by the
company from studying abroad:
Financial Barriers: In case of students, they typically face financial issues as studying abroad
requires a lot of investment and huge funds. Such type of barriers results in affecting the career
and life of student who have a dream to study in abroad.
Lack of Motivation: With reference to students, there is lack of motivation which basically
creates a hurdle in student's life. The lack of motivation results in lack of confidence and carrying
out further studies.
Cultural Barriers: In case of students, the difference in culture acts as a barriers for the students
as they are not ready to adjust and settle in different countries having different culture. They
basically faces issues such as difficulty in communication, food, dressing etc (Laskin, 2018).
Emotional Barriers: Another barrier which is considered to be the toughest one to overcome. In
case of students, they are emotionally attached to their families and home. The emotions and
emotional attachment can result in creating barrier for the student to decide regarding their
decisions to move out abroad for studies.
Uncertainties: In reference to students, there are various barriers which could result in affecting
the decision of students to study abroad. There are lot of uncertainties present in the surroundings
such as COVID-19 pandemic which resulted in influencing and affecting the overall educations
system. In Universities and colleges, various restrictions had been implemented in order to stop
the spread of virus which also included online classes.
Outline the strategies your university has implemented to overcome these barriers
It is very important to have effective strategies so that it helps and supports students to
study abroad. It is analysed that students need quality education and it is very important for the
students to overcome these barriers. It is important for the Universities abroad to carry out
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effective strategies and designing these strategies. Below are few of the strategies mentioned
below:
 The process of communication plays a very important role in managing the overall
working and staying motivated in order to achieve better results. It is very important for
the students to interact on a constant basis as involves building relations with them. It is
important for the University to carry out effective actions which are important in order to
regularly communicate with the students so that better relations could be maintained
(Park and Jiang, 2020).
 It is very important to make the students realise about the different benefits of studying
abroad so that they are more interested and motivated towards their career plan. Also it is
very important for University to provide placements and other different options which are
highly beneficial for the students' success and also helps them to study.
 It is also very important to provide financial assistance to the students in order to
eliminate the financial barriers. Different courses must be offered with different options
so that the students could choose as per their financial position. It will help the students to
take course from abroad.
 Use of digital media plays a very important role in attracting the students and to raise
awareness. It will help us in providing motivation to the students to carry out their studies
abroad. With the help of using the right platform, it will help in engaging with students.
Recommendations
It is basically recommended that there is a requirement of using effective communication
in companies. It is very important for the students to have effective communication skills which
will help them in better understanding of the lessons taught at the universities. Also it is very
important to have good coordination within the company as it basically involves carrying out
operations in effective manner. It is important that the students must be motivated in order to
study abroad (Ling and Guo, 2020).
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CONCLUSION
From the above report, it can be concluded that communication plays a very important
role and is considered as a two-way process which generally requires involvement of both the
parties involved in the decision making process. It is important that students must have good
communication skills so that they are able to understand the concepts in better manner.
Moreover, there are various barriers which are faced by the students while going abroad which
are discussed in the above report. Furthermore, it comprises of different strategies in order to
overcome the different barriers of studying abroad.
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REFERENCES
Books and Journals
Alshare, K. and Sewailem, M.F., 2018. A GAP ANALYSIS OF BUSINESS
STUDENTS'SKILLS IN THE 21st CENTURY: A CASE STUDY OF
QATAR. Academy of Educational Leadership Journal, 22(1), pp.1-22.
Ewing, M., Men, L.R. and O’Neil, J., 2019. Using social media to engage employees: Insights
from internal communication managers. International Journal of Strategic
Communication, 13(2), pp.110-132.
Gioiosa, M.E. and Kinkela, K., 2019. Classroom exercises with technology and communication
skills: Students’ perceptions. Journal of International Education in Business.
Killingsworth, M.J. and Gilbertson, M.K., 2018. Signs, genres, and communities in technical
communication. Routledge.
Laskin, A.V., 2018. The narrative strategies of winners and losers: Analyzing annual reports of
publicly traded corporations. International Journal of Business Communication, 55(3),
pp.338-356.
Ling, B. and Guo, Y., 2020. Affective and cognitive trust as mediators in the influence of leader
motivating language on personal initiative. International Journal of Business
Communication, p.2329488420915503.
Madlock, P.E. and Hildebrand Clubbs, B., 2019. The influence of supervisors’ use of
motivating language in organizations located in India. International Journal of Business
Communication, p.2329488419835599.
Park, K. and Jiang, H., 2020. Signaling, verification, and identification: The way corporate
social advocacy generates brand loyalty on social media. International Journal of
Business Communication, p.2329488420907121.
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