Business Communication: Self-Reflection, Time Management, and Goals

This assignment is a reflective piece on business communication principles, focusing on time management, self-reflection, and goal setting. The student explores the importance of prioritizing tasks using a time management matrix, categorizing activities based on urgency and importance. The assignment highlights the 'Put First Things First' habit, emphasizing the value of planning and focusing on significant activities to achieve long-term goals, such as becoming a lawyer. The student details personal goals across physical, mental, social/emotional, and spiritual dimensions, aligning them with Stephen Covey's 'Sharpen the Saw' framework. Specific objectives and actions are outlined for each dimension, demonstrating a commitment to self-renewal and personal development. The document provides examples of activities in each quadrant of the time management matrix and assesses the time spent in each quadrant.

Running head: BUSINESS COMMUNICATION 1
Business Communication
Name
Institution Affiliation

BUSINESS COMMUNICATION 2
Part b. The reflective questions
Put First Things First
The one activity that I could do which I am not currently doing is doing things that are
important but are not urgent through planning and categorising events based on their
importance and not urgency (Covey, 2014). Therefore, the activity that I am supposed to
apply is the use of time management matrix to manage my daily activities. Accordingly,
through the use of the time management matrix I would be in a better position to focus on
significant activities which would add value to my life. As a result I would use the time
management matrix to pursue my academic dreams which is become a lawyer. Accordingly,
the time management matrix will help me to categorise all my tasks such that it would be
easier to manage the available time in the most efficient way (Huggins, & Lee, 2016).
Therefore, even though my dream of become a lawyer are long-term the only way to achieve
this goal is by developing a habit of giving priority to important but not urgent things.
Indeed, through the use of time management matrix it will aid me in identifying the
things that I really need to spend my time doing. Consequently, this is an essential tool that
will help me in prioritising my work, goals, personal roles and commitments. Certainly, the
time management divides activities into four quadrants with the second quadrant being
described to the one with highest quality since it help to work on important activities but they
are not urgent. Therefore, working on important and not urgent activities will help to increase
the chances of realising my dreams since doing same things regularly will become habitual
and I will do them in a proactive manner.

BUSINESS COMMUNICATION 3
Figure 1: Time management matrix
One activity that I would do on a regular basis which would result in a significant positive
outcomes is physical activity workout. Physical activity is significant to
Examples that illustrate each quadrant
First Quadrant
Resolving immediate problems such as responding to sicknesses.
Second quadrant
Preparing for examination by studying and revising well in preparation for the exam.
Third quadrant
A secretary working a certain task then all over a sudden the manager asks him/her to work
on a task that is urgent. However, while all these tasks are important the secretary may not be
able to accomplish the initial task hence result in postponing such tasks.
Forth quadrant

BUSINESS COMMUNICATION 4
Socialising on social media platforms such as Facebook, Twitter and Snapchat.
The quadrant that I tend to operate more is the second quadrant.
Time description in percentage for each quadrant
I do spend my time in the flowing percentages for first quadrant is spent 25%, second
quadrant 50%, third quadrant 10% and the forth quadrant 15%.
Time description for each qudrant in percentage
1 2 3 4
Figure 2: Time description in percentage for each quadrant
Part c. Sharpening the saw
According to Stephen Covey an individual is supposed to practice self-renewal in the
following ways physical, social/emotional, mental as well as spiritual (Diver, 2018). These
self-renewal practices are illustrated in the figure below.

BUSINESS COMMUNICATION 5
Figure 3: Sharpen the saw self-renewal practices
Personal goals and objectives for sharpen the saw dimensions
Physical
Goals
I would like to prevent myself from being faced by overweight related diseases.
I would like to reduce my weight from 67 kilograms to 62 kilograms within the next six
months.
Objectives
To avoid facing weight related disease I have to observe a healthy diet.

BUSINESS COMMUNICATION 6
To be able to reduce my weight I will take physical activity on a regular basis so as to realise
my objectives of reducing weight.
Mental
Goals
To be able to attain new skills after my internship
To gain be able to read and write without assistance
Objectives
To learn new skills on weekly basis
To improve my reading and writing skills to ensure that I am able to read by myself
Social/emotional
Goals
To serve the my community
To advocate for peace
Objectives
To take part in charity activities such as helping the needy in society
To foster healthy relationship with my friends and people around me
Spiritual
Goals
To help nature my spiritual growth
To ensure that I am conversant with the spiritual teachings

BUSINESS COMMUNICATION 7
Objectives
To attend spiritual service every Sunday
To be reading contemplative texts on a daily basis

BUSINESS COMMUNICATION 8
References
Covey, S. (2014). The 7 habits of highly effective teens personal workbook. Simon and
Schuster.
Huggins, M., & Lee, T. (2016). Time Management Techniques for Professional Office Staff:
Repurposing Project Report.
Diver, A. J. (2018). Can Covey's 7 Habits Produce a Highly Effective Plastic Surgeon?