Effective Business Communication: Challenges and Solutions

This report examines the challenges faced by a multinational organization operating across diverse countries, including Australia, Vietnam, India, Oman, and Nigeria. The core issue revolves around communication breakdowns, encompassing timely communication, top-to-bottom communication gaps, product quality feedback, language barriers, cross-cultural issues, and digital literacy disparities. The report proposes strategies to mitigate these challenges, such as improving client communication, establishing feedback mechanisms, addressing language differences through recruitment or training, and acknowledging cross-cultural sensitivities. Additionally, it emphasizes the importance of digital literacy and social media use for advertising. The report concludes by recommending employee training, improved communication methods, ethical considerations, and social media integration to help the company thrive in a competitive global market. The student assignment is available on Desklib, a platform providing AI-powered study tools.

Running head: EFFECTIVE BUSINESS COMMUNICATION
Effective business communication:
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Table of contents
Introduction......................................................................................................................................2
Good practices.................................................................................................................................2
Future strategies...............................................................................................................................3
Conclusions and implications..........................................................................................................6
References........................................................................................................................................7

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Introduction
The purpose of this paper is to focus on the communication problems that are faced
across organizations and the challenges that have to be confronted. The case study provided to
guide for this paper tells that the multinational organization works in the many countries like
Australia, Vietnam, India, Oman and Nigeria. This shows that the organization has to work in
territories that are socially, economically and culturally completely different from each other.
Some challenges have been faced by the organization and these challenges have to be overcome
by them by using some clever strategies by their management.
Good practices
Whenever an international organization undertakes to provide their services across the
globe, it is very evident that they must have a very wide supply chain network. The supply chain
management of the company has to be very efficient if the company wants to reach its target and
meet the organizational objectives (Yeh & Hong, 2012). In this company the management seems
to face many challenges worldwide. The headquarter of this company is situated in Australia. So,
they will not have any problems in getting the proper resources and talents. They have sufficient
resources but their clients and customers have been complaining about some of their strategies.
This will not be good for the brand image of the organization (Maor, Gilad & Bloom, 2012).
Challenges
In this segment of the paper the main topic of discussion is about the challenges the
organization is facing at this moment and the ways these challenges can be overcome by them.
This resolves to the fact that their current global market stretches from Oceania to Asia and then

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Africa as well (March, 2013). This reflects the fact that the employees must be having
difficulties in communicating with the local people and many barriers to communication must be
present there.
Challenge 1: Timely communication to all staffs and clients
The alarming problem here is the fact that the employees and the clients are lacking in
proper communication on time. The clients are ordering for certain things to be delivered on time
(Cheung & Yiu, 2014). The staffs are not working at their best to deliver the goods. Around
8,000 employees are running short to deliver the services on time. The clients are dissatisfied
with their services.
Challenge 2: Communication breakdown from top management to front line staff and vice versa
The communication between the top level management and the front line staff is
deteriorating. This may be because there is a communication gap or miscommunication between
them (Daim et al., 2012). This will be very risky for the image of the organization and clients
will get a wrong message.
Challenge 3: Feedback from clients to improve the product quality and service delivery
The clients have been complaining that the product quality is not up to the mark as it was
used to be some times ago. This will be very harmful for them because the clients will not
compromise a bit with a bad product quality (Cummings & Worley, 2014). They are not being
able to send the services on time as well. If the customers do not get the products on time, they
will automatically switch their preferences to other brands.
Challenge 4: Issues around local language

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There are certain serious issues in managing their people in diverse linguistic ambiences.
The target audiences in other countries speak different languages and they have a verbal
communication problem with the local people. They might even miss even some important deals
because of these problems.
Challenge 5: Cross cultural issues
The different language speaking people follow different cultures as well. The Asians and
Africans will not surely follow the same cultural values and the employees of the organization
belong to different cultures and communities as well (Thomas, & Peterson, 2017). This will be a
barrier from them.
Challenge 6: Limited development in digital literacy in some countries and use of social media
Some countries like Vietnam and Nigeria are not yet that much developed and the
literacy rate is not so high. The people there are not aware of the use social media and digitally
they are not so developed as well. This is a challenge for the organization for making their
advertisements (Radovanović, 2012).
Future Strategies
Some strategies have to be taken in the future so that these hazards can be avoided. Many
multinational organizations have faced these kinds of problems too and they have succeeded in
eradication these problems.
Strategy 1

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The clients should be informed about the product delivery time through proper
communication. The employees should be able to send text messages to their numbers or send e-
mails so that the clients can be communicated and the reason for late can be informed ( Skovholt,
Grønning & Kankaanranta, 2014).
Strategy 2
The employees should be able to communicate with the higher authority in case of any
problems. The top management should also send feedback forms to the employees to mitigate
this challenge. Sports Direct had faced these challenges and issues as well and they overcame
with distributing survey and feedback forms ("SportsDirect.com – The UK’s No 1 Sports
Retailer", 2017).
Strategy 3
The clients should be able to feedback to the employees about the product quality
(Nicholas & Carswell, 2013). The company should use latest technologies to produce
agricultural equipments. Woolworths has used this method of new technologies so that they can
improve the service delivery and product quality ("Woolworths", 2017).
Strategy 4
The employees who will be sent to those internally expanded target markets should
possess a thorough knowledge about the language of that place. Or else they should look to
recruit employees from that place only. Tesco, the British retail company had faced these
problems also so they resolved to train their employees and familiarize them with that language
("Tesco - Online Groceries, Homeware, Electricals & Clothing", 2017).

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Strategy 5
Many companies have faced the cross cultural issues. Wesfarmers faced such troubles
when they expanded to China ("Wesfarmers", 2017). This challenge was mitigated by adjusting
with these issues and making the employees aware that strict punishments would be given for
violation of racism issues and other cross cultural issues. This concerned company should do this
as well.
Strategy 6
The digital literacy issues are faced by companies when they expand to a less developed
market. The Australian mining company BHP Billiton faced such problems such problems when
they expanded to foreign undeveloped countries ("BHP Billiton | A leading global resources
company", 2017). They resolved it by training the local people the use of social media for
advertisements. This company should follow these footsteps as well.
Conclusions and implications
The paper can be concluded by saying that the concerned multinational company should
train their employees properly so that they can align themselves with the objectives of the
organization. The organization should be able to overcome the challenges by applying proper
communication methods and eradicate the miscommunication between the top management and
employees. They should also get rid of these cross cultural issues and local language issues by
inflicting ethical morals into the minds of the employees. They should also train the employees
to use the social media and build a proper network for their marketing and advertisement. Thus
they will strive in this competitive business environment.

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References
BHP Billiton | A leading global resources company. (2017). BHP. Retrieved 8 September 2017,
from http://www.bhp.com/
Tesco - Online Groceries, Homeware, Electricals & Clothing. (2017). Tesco.com. Retrieved 8
September 2017, from https://www.tesco.com/
SportsDirect.com – The UK’s No 1 Sports Retailer. (2017). Sportsdirect.com. Retrieved 8
September 2017, from http://www.sportsdirect.com/
Nicholas, F. C., & Carswell, I. B. (2013). U.S. Patent Application No. 13/937,148./
Skovholt, K., Grønning, A., & Kankaanranta, A. (2014). The Communicative Functions of
Emoticons in Workplace E‐Mails::‐. Journal of Computer
‐Mediated
Communication, 19(4), 780-797.
Thomas, D. C., & Peterson, M. F. (2017). Cross-cultural management: Essential concepts. Sage
Publications.
Radovanović, D. (2012). Digital divide and social media: Connectivity doesn’t end the digital
divide, skills do.
Cummings, T. G., & Worley, C. G. (2014). Organization development and change. Cengage
learning.
Daim, T. U., Ha, A., Reutiman, S., Hughes, B., Pathak, U., Bynum, W., & Bhatla, A. (2012).
Exploring the communication breakdown in global virtual teams. International Journal
of Project Management, 30(2), 199-212.

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Cheung, S. O., & Yiu, T. W. (2014). Interweaving Trust and Communication for Project
Performance. In Construction Dispute Research (pp. 169-187). Springer International
Publishing.
Yeh, H., & Hong, D. (2012). The mediating effect of organizational commitment on leadership
type and job performance. The Journal of Human Resource and Adult Learning, 8(2), 50.
Maor, M., Gilad, S., & Bloom, P. B. N. (2012). Organizational reputation, regulatory talk, and
strategic silence. Journal of Public Administration Research and Theory, 23(3), 581-608.
March, J. G. (Ed.). (2013). Handbook of Organizations (RLE: Organizations)(Vol. 20).
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Wesfarmers. (2017). Wesfarmers.com.au. Retrieved 8 September 2017, from
http://www.wesfarmers.com.au/
Woolworths. (2017). Woolworths.com.au. Retrieved 8 September 2017, from
https://www.woolworths.com.au