Business Communication Report: Theories, Barriers, and Recommendations

This report provides a comprehensive overview of business communication within organizations. It begins with an introduction that highlights the importance of effective communication for resolving issues, fostering strong relationships, and achieving organizational goals. The report then delves into relevant communication theories, including the Accommodation Concept and Actor-Network Theory, explaining their significance in a business context. A key focus of the report is the identification and analysis of various communication barriers, such as psychological and physical obstacles, which can hinder the flow of information. Subsequently, it proposes and discusses strategies to overcome these barriers, emphasizing the use of clear language, cultural sensitivity, and the avoidance of slang. The analysis and discussion section explores the impact of communication theories and barriers on organizational performance and efficiency. The report concludes with recommendations for improving communication, such as sending concise messages and avoiding physical distance, and ultimately stresses the vital role of effective communication in organizational success.

Business Communication

Table of Contents
TASK 1............................................................................................................................................1
Covered in poster.........................................................................................................................1
TASK 2............................................................................................................................................1
Abstract............................................................................................................................................1
INTRODUCTION...........................................................................................................................1
Literature Review.............................................................................................................................1
Business communication theories................................................................................................1
Barriers to Communication..........................................................................................................2
Strategies to solve the barriers to communication.......................................................................3
Analysis and Discussion..................................................................................................................3
RECOMMENDATION...................................................................................................................4
CONCLUSION................................................................................................................................5
REFERENCES................................................................................................................................6

TASK 1
Covered in poster
TASK 2
Abstract
Transferring of message in business is necessary as it will lead to give correct stream of
command as well as inform other. Effective business communication will support in resolving
issues or problem and support strong relationship. It has been identified that there are number of
issues of problems that is associated with flow of communication process. These barriers to
communication affect the capability to conduct required task.
INTRODUCTION
Transmission of message in organisation process can be describe as the way of conversation
or interchanging message with the motive of conduct required set of activities in appropriate and
significant manner. It is essential that organisation haves strong communication in organisation
with the motive of resolving business issues (Ruben and Gigliotti, 2017). It is important for
increasing performance and capabilities of employees along with this attaining set goals of
business. This report will include some general theories which is related to organisational
communication. In this different barriers to communication has been determined. Apart from
this different plan of action with the motive of resolving communication obstacle are determined.
Literature Review
Business communication theories
Organisational Transferring of message can be desired as an immense field that contains
all types of correspondence and altogether adds to the general development just as execution of
an organization. It is a significant part and helps administrators just as group pioneers to design,
sort out and lead their colleagues in a powerful manner. There are various theories of
communication that identify with communication in business (Ruesch and et. al., 2017). There
are some of these theories are clarified in detail.
 Accommodation Concept of Communication – This theory of communication portrays
that individuals modify their variety of speaking to another. Individuals attempt to get
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endorsement for all that they state and do to make a positive picture of themselves before
the other communicator (Communication Theories, 2020). These progressions or
modification which could be done through oral or non spoken words as well as
conducted by two different approaches, in particular divergence way. Divergence is
typically utilized by bunches that have solid ethnic pride (Passera, Kankaanrantaand
Louhiala-Salminen, 2017). Where as assembly or divergence is utilized by individuals
who don't have any force for social endorsement. The variables of convenience exercises
are signals and words.
 Actor-Network Theory – This business communication expresses that some individual
or non living components impact the achievement of technical advancement and making
of logical as well as scientific information. Actor network theory of communication is
significant in determining how systems are framed and how would they add to these
individual triumphs. This theory of communication recommends that a individual or thing
isn't answerable or responsible for such type of advancement or progressions. Yet, both
an actor or character along with this network are answerable for achieving the results.
Barriers to Communication
There are different types of elements or factors that will lead to have impact on
communication process. It is essential to determine and reduce these barriers of communication
with the motive of enhancing performance business communication process. Different
communication barriers are mention below in detail. Psychological barriers – This includes all those issues or barriers in understanding the
message clearly which is related to mental or thinking attributes of individual. It has
been determined that there are several thinking and attitude rapprochements which lead to
limits different aspects. This obstetrical of communication consist of perception or
thinking of person which lead to impact on flow of communication.
 Physical barriers – Correspondence or communication process is usually easy to convey
messages to a person who is available over little distance as in this less communication
channels are required to convey or transfer information. (Ruben and Gigliotti, 2017). The
perfect type of communication process can be refer direct transferring of messages.
Current or morden times there are different creative and innovation aspects that assists
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with diminishing the impact of physical obstructions. It is very important for
communicator to have a favourable or correct situation in order to communicate message
of idea to other with the support of appropriate communication tool.
Strategies to solve the barriers to communication
There are different ways and techniques that will support in overcoming barriers to
communication in organisation as well as help in better decision making with the motive of
communicating messages in more significant and appropriate manner (O'Rourke, 2019).
Different strategies that can be consider by organisation in order to solve communication barriers
are mention below –
 It is crucial to consider easy words or language that is understandable to others. This will
lead to simply the communication flow as well as receiver will be able to clearly
interpret about the content of sender.
 It is essential that sender have complete information and understanding about the culture
so that culture barrier form communication process can be resolved. It is important to
bring more awareness about different culture in order to enhance communication process.
Analysis and Discussion
Communication in organisation is a significant factor in an association that adds to its
general achievement. There are numerous theories of which are related to organisational
communication such as theory of communication accommodation along with this actor network
communication theory and so on. The theory or concept actor network can be describe as a
methodology which expresses that human or non-human effect the general achievement of
formation of logical information just as mechanical advancement. Aside from this, the theory of
communication accommodation expresses that individuals change their attitude or behaviour
when they speak with others. Viable correspondence improves the general manner by which
supervisors and representatives inside the organization interface with one another (Mautner and
Rainer, 2017). There are numerous advantages appended to it like improved camaraderie, more
grounded client connections and so on. Also, there are numerous variables that can go about as
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boundaries to correspondence that can influence the general execution just as efficiency of the
organization.
Physical hindrances or obstruction can influence the general transferring of messages is
consider as the most common and well-known obstructions. These sorts of obstructions or issues
are anything but difficult to perceive and can be evacuated adequately. Physical barrier is due to
distance between the sender and receivers. Communication process includes noise and different
types of distortion which lead to affect communication flow (Lauring and Klitmøller, 2017).
Different obstructions to the correspondence procedure is physiological barrier and this is on the
grounds that every individual ha their own individual point of view and recognition. These
obstructions are an after effect of the impact of mental condition of the speaker. This is on the
grounds that the general correspondence process is profoundly impacted by the state of mind of
the individual who should convey the message. In basic words, mental hindrances can be
characterized as unfortunate or wrong examples of reasoning.
It has been determined that there are number of issues and barriers that are the major
reason of communication barriers. While it might be interesting to pass on clear and proper
picture of communication these go about as interferences that can devalue productivity. It is
crucial to keep the message simpler, shorter or concise or squeezed with simply the information
as per the required of person to complete their obligation. It is imperative to stay with the
representatives of the focused by asking them to confer exactly what is significant (Argenti,
2017). Also, it's huge not to over-trouble your workers with an overabundance of information.
Causation a social affair text to everyone that relates to a subject only three people are enthused
about is a pointless activity for everyone incorporate.
RECOMMENDATION
As per the above report there are some recommendation that will assist in overcoming
communication barriers as well as enhancing effective communication process. It is crucial for
sender to send a clear and concise message while passing the information others. This will help
in easily understand the message. When distance in communication process in more it will lead
to physical barrier of communication. So this error in communication should be avoided. Slangs
needs to be avoided in order to overcome communication process as well as helps speaker or
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receiver to clearly and appropriately understand the message. Slang will lead to confuse the
receiver and there are different slangs which vary among generation or culture. It is important to
enhance flow of communication with in organisation for performing organisational activities in
more accurate way.
CONCLUSION
As per the above shown entire report it has be analysed or determined that transferring of
important data or message in organisation is significant part of business and it will lead to have
direct impact on performance or productivity of business. This will lead to ensure that receiver
has clearly understood the message. Physical, psychological, language, cultural and many more
are barriers to communication process.
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REFERENCES
Books and Journals
Argenti, P.A., 2017. Strategic communication in the c-suite. International Journal of Business
Communication. 54(2). pp.146-160.
Lauring, J. and Klitmøller, A., 2017. Inclusive language use in multicultural business
organizations: The effect on creativity and performance. International Journal of
Business Communication. 54(3). pp.306-324.
Mautner, G. and Rainer, F. eds., 2017. Handbook of business communication: Linguistic
approaches (Vol. 13). Walter de Gruyter GmbH & Co KG.
O'Rourke, J.S., 2019. Management communication: A case analysis approach. Routledge.
Passera, S., Kankaanranta, A. and Louhiala-Salminen, L., 2017. Diagrams in contracts: Fostering
understanding in global business communication. IEEE Transactions on Professional
Communicatio. 60(2). pp.118-146.
Ruben, B.D. and Gigliotti, R.A., 2017. Communication: Sine qua non of organizational
leadership theory and practice. International Journal of Business Communication. 54(1).
pp.12-30.
Ruesch, J. and et. al., 2017. Communication: The social matrix of psychiatry. Routledge.
Online
Communication Theories. 2020. [Online]. Available
through:<https://www.communicationstudies.com/communication-theories>.
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