Effective Business Communication in the Workplace: Report Analysis

This report provides a comprehensive analysis of business communication, encompassing its fundamental processes, the impact of effective communication in the workplace, and common barriers that hinder its efficacy. It explores various mediums of communication and emphasizes the significance of continuous improvement in business communication skills. The report delves into the essential elements of business communication, offering practical solutions to overcome communication barriers. It also provides a detailed examination of the process of communication, including idea formation, message encoding, and transmission. Furthermore, the report highlights the importance of trust and transparency in fostering effective communication within organizations. Finally, it underscores the need for choosing suitable communication mediums and the significance of continuous skill development in achieving organizational goals. The report concludes by summarizing key findings and recommendations, emphasizing the critical role of effective business communication in the corporate world.

Business Communication

Table of Content
•Introduction
•Main Body
•Process of communication
•Impact of effective communication at workplace
•Barriers of effective communication at workplace
•Medium of communication
•Improvement of business communication skills
•Essential elements of business communications
•Solution to effective communication barrier
•Conclusion
•References

Introduction
Business communication is the process of communicating within an organisation
with different people of organisation. It is essential that business communication
will be in formal way where all required information is passed within the
employees of organisation. It also consist of communicating with those people
outside the organisation which is related in the success of company. It helps the
company to reach its organisational goal on time. The following report covers
process of communication, impact of effective communication at workplace,
barrier of effective communication, medium of communication, improvement of
business communication skill, essential elements of communication, solution to
business communication barriers and conclusion.

Process of communication
Step 1- Idea Formation- In this stage idea is formed in the minds of sender that what
message they want to convey to other person. This stage also decides the selection of
medium of channel of communication that whether the communication take place orally, in a
written form or by other medium.
Step 2- Message Encoding- Here, the idea encoded into words, symbols, body language and
many others. Here, sender must know the receivers skills of understanding communication
and then according to this they can convey the message which can be understood easily by
the sender.
Step 3- Message Transmission- It consist of choosing the medium to transfer message like
through face to face or through digitalization like telephone, email and many others. In this
step message passes through the selected medium.

Impact of effective communication at workplace
Effective business communications are those business communications
which are used for passing message from one medium to another
effectively. It is two way communications where it is necessary to have a
sender who sends message and a receiver who receives message.
Secondly it is necessary to hear the message properly if the message is
passed orally and in case it is written message then the receiver should
read the message carefully. It is also essential that the sender must pass
complete message with proper validity. A complete message is always
helpful to make business communication effective.

Barrier of effective communication at workplace
1. Conflicts in the workplace- When there are conflicts at workplace
then it will create obstacles for communication to become effective
because when two or more people have personal conflicts with each
other then they prefer to avoid to communicate with each other.
2. Lack of transparency and trust- Most of the companies are lacking
behind to perform transparency and trust with each other. Mostly
employees have less trust on their senior management and they think
that management will not convey those message which is beneficial
for employees. Due to this distrust there is always a issue in
performing effective communication.

Medium of business communication
1- Documents- It include note, report chart, research paper and many
others. Organizations supposed to use written documents so that they will
have a proof of their communication.
2. Presentation- In meeting most of the employees who want to convey
some information related to their project then they use PowerPoint
presentation where the explain with virtual images which further help to
create interest for employees to understand the message.

Improvement of business communication skills
In case someone needs to learn communication skills then it is important
to read news especially business news and to watch news channels to focus
how they convey their message and what are their body language while
conveying any message. For learning professional communication skill
then coaching will help where a teacher will teach everything like
grammar, tone of few special words and many things. Communication does
not consist only to convey message but it also consist quality content.
Hence, it is essential to pass correct and useful information. Hence, to gain
good knowledge it is good to read books and articles about corporate world
and their situations.

Essential elements of business communications
Structure- It is essential element for business communication which covers a formal step wise procedure to
communicate with others. It covers how and by what message a business communication will start and how it will be
ended. It is considered that only important messages are supposed to pass in business communication.
Clarity- It is another important element of business communication which states that easy words should be used to
convey message. Hard words, synonyms, idioms and many others, this type of message should be avoided in business
communication. Hence, message should be clear and easy to understand by the receiver.

Solution to effective communication barrier
Create trust among others- It is essential that employees trust management team to remove the barrier of distrust
between them. Here, to gain the trust of employees, management team will appreciate good performing employees
and can involve their suggestions in decision making process for organization. Be doing this employees can change
their mindset and respect for management team and enhance communication activities with them.
Choose suitable communication medium- It is essential to choose appropriate communication medium which will
help the employees to understand the message in a better way.

Conclusion
From the above mentioned information it is concluded that business communication is one of the most important
skill to learn for working in a corporate world. From the above information it is concluded that Business
communication is essential skill to learn before entering the corporate world because the success of companies is
depend on their transparency and accuracy in their communication process. There is a great impact of communication
at workplace. There are many communication barriers and it is important to take corrective measures to eliminate all
barriers of communication from organisation as soon as possible to achieve organisational goal on time.

References
Coffelt, T.A., Grauman, D. and Smith, F.L., 2019. Employers’ perspectives on workplace communication
skills: The meaning of communication skills. Business and Professional Communication Quarterly. 82(4).
pp.418-439.
Meloncon, L., 2018. Orienting access in our business and professional communication classrooms. Business
and Professional Communication Quarterly. 81(1). pp.34-51.
Lee, J. and Varon, A.L., 2020. Employee exit, voice, loyalty, and neglect in response to dissatisfying
organizational situations: It depends on supervisory relationship quality. International Journal of Business
Communication. 57(1). pp.30-51.