Business Communication Report: Communication Planning Analysis

This report examines the communication planning of Meowington Financial Services, focusing on the introduction of new document suite templates. It includes a detailed meeting agenda outlining the meeting's objective, attendees, agenda items, and discussion points. The agenda covers the need for new templates, the templates themselves (meeting agendas, minutes, brochures, etc.), their usage, and implementation confirmation. An email to employees is also provided, announcing the meeting and its purpose. The report highlights the importance of effective communication for internal operations and customer relations. It presents a theoretical framework for communication planning, emphasizing its role in marketing and organizational reputation. The report includes a timeline and Gantt chart for communication planning, demonstrating the steps involved in the communication strategy.

Running head: BUSINESS COMMUNICATION
BUSINESS COMMUNICATION
Name of the Student
Name of the University
Author Note

1BUSINESS COMMUNICATION
1 a. Meeting Agenda
MEOWINGTON FINANCIAL SERVICES
MEETING AGENDA
Date: 22 October 2019 Time: 2 P.M. Location: 6th floor, Conference room
Meeting Title: Introduction of new templates in document suite
Meeting objective: To discuss and make operators aware of the use of new templates in
document suite and their usage for propagating a better
communication plan in the organisation.
Attendees Present: 10
Agenda Items:
Item name Presented by Description & Remarks Time
Need of
introducing
new templates
HR The official document suite had been missing some
important templates that is required almost on
regular basis in the official tasks. Hence, to make it
easier for the operators, the company have
introduced readymade templates on different needs
that can be accessed and used for any requirement.
3
mints
What are the
templates?
Senior
manager
The templates introduced are Meeting agenda,
Meeting minutes, event brochure, memo,
letterheads, invoice, business cards and newsletter.
Each of the mentioned templates have specific uses
in the specified departments as well and hence,
demands to be implemented and learned properly
for boosting the overall operations and performance
of the organisation.
3
mints
Using the
templates
Manager The use of different templates are required in
propagating a better communication flow within the
organisation as well as with the customers. The
significance of communication will be understood
once the templates are used in real context and
compare the performance development in terms of
communication internally as well as externally.
3
mints
Open
discussion
Every
attendees
Opinions and other different issues will be raised
and discussed by every attendee.
4
mints

2BUSINESS COMMUNICATION
Implementation
confirmation
and conclude
Operations
manager
After the discussion, the confirmation of
implementation will be asserted with the time of its
complete in effect implementation. Regular
monitoring of the performance effectiveness will
follow the implementation.
2
mints
Greet. Note of thanks.
b. E-mail to the employees
To: Attendees of the meeting
Cc: CEO (MEOWINGTON FINANCIAL SERVICES)
From: Operations Manager
Subject: Agenda of the meeting on introduction of new templates in document suite
Date: 20 October 2019
Dear colleagues and my beloved teams,
With the notion to foster appropriate communication planning and strategies in our
company, we have to attend the meeting whose agenda I am attaching to this mail.
The meeting has been summoned for discussing the newly introduced templates in the
office document suite. The meeting will be introducing the templates that are used for
carrying daily operations and are much needed for us. The agenda of the meeting to be
conducted consists the details of the different templates and their specific uses to be
trained.
The agenda attached consist of the date, time, place and objectives of the meeting. The
number of attendees are in the mail thread.
Hence, I would request you to go through the agenda thoroughly and attend the meet with
the objective of developing our communication strategy in the organisation.
Thanks & Regards,
Operations Manager
Meowington Financial Services