Developing Effective Business Communication: A Report

This report delves into the critical aspects of business communication, examining its significance in the modern workplace. It explores the impact of effective communication on business success, efficiency, and the reduction of workplace complications. The report highlights key skills such as conciseness, body language, and active listening, providing practical examples for improvement. Furthermore, it analyzes the influential elements of a better communicative approach, including commensurate structure, consistency, and psychological rules. The report also discusses the Gibbs reflective cycle as a feasible tactic for business environments, outlining its six stages: description, feelings, evaluation, analysis, conclusion, and action plan. The conclusion emphasizes the pragmatic role of effective business communication in fostering excellence and cohesion within the workplace. References to relevant sources are included.

Cover Page
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Table of content
ID Particulars Page no
1 Introduction 3
2 Effective business communication at workplace (answer 4) 4
3 Developing Business Communication Skills (answer 5) 5
4 Influential for a better communicative approach (answer 6) 6
5 Feasible tactics to Business environment( answer 7) 7
6 Conclusion 8
7 References 9
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Introduction
This report is about the most concentrated phenomenon of Business communication. It is at
present an indispensable factor by which the new developed business perceptions and it's
atmosphere are properly negotiated and analyzed. Sometimes, in most of the business, we
see lots of argumentations, conglomerate complications, worse performance, less efficacy
in working management, conflict among the coworkers and managers in business
environment. For the long lasting business atmosphere, business communication and its
effectiveness would be the better approach to meet the aspirant point of business successful
attempt and endeavor. All of the businesses should follow the reflective cycle for making up
decisions and the implementation in the whole business environment for getting the task
completed.
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4) Business communication is one of the most significant phenomena by which ongoing
business is influenced and moved on with the approach of professional or formal negotiation.
Today in the workplace, the success of business and its approaches rely on effective
business communication. It's such a communication by which efficiency and effectiveness of
business can be judged very well. Here, efficiency hints how well the employers will do
particular tasks maintaining business formalities. On the other hand, effectiveness hints how
the facilitation of working progress is moving on.
Adequate clarification: By developing effective business communication, managers can deal
with the coworkers very easily and the coworkers get to know what they need to do.
Reducing Complicacy: As it begets the completeness of information among the workers and
managers, there isn't prevailing any complications among them.
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5) One of the most challenging experiences in an ongoing business workplace is to deal with
better communication skills. Improving those skills is feasible for the workplace in
accordance with the work and talk among the managers and employees. There are some
perceptions for developing business communication skills with some examples given below
chronologically:
1. Conciseness of information: The more abundant the Information, the more the confusion
grows among the coworkers. For example: Manager said, “I would like to see the project
finished soon". Instead of saying this, the manager needs to say, “I want to see the project
finished at about 6 p.m.".
2. Body language: This is the most important factor in how I can be more observant and
concentrated on developing the particular tasks. “I will sit straight with proper eye contact to
put the focus of information".
3. Listening approach: This hints the verbatim in business activity to carry out .As a
manager; I need to feel how much frustrated and hopeful words are made for the coworkers.
"Why didn't you finish your task, what's the problem going on?" Instead of asking this, I need
to ask like- "what happened, how you experienced your problems".
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6) Some elements associated with the approach of business communication are highly
influential for a better communicative approach. These are given below chronologically:
1. Commensurate Structure: The most incipient element that I will consider for
communication which includes Opening, body and close of the Messages. Opening
would be like -"Today's task is a little bit complicated “,"we need proper collaboration
"- hints Pragmatic introduction to get adjusted with work.
"The task would start at 6 pm and end at 9 PM “. " Hold three hours for the assign of
tasks “hints the total depiction of working responsibility.
"Give your feedback to me according to your task and reveals your complicacy "-
hints the prospective failure or Assumption whereas important suggestions will be
given later.
2. Consistency: The most blundered view in today's business activity is notable in
inconsistency of work.
“Do and assign your tasks according to my plan and the framework of respective
working responsibilities"- hints the consciousness of making relevancy between work and
talk.
3. Psychological Rules: This is for making the plan more effective and caring about the
frustrated Co-workers." The assigned task was quite satisfactory for today that you
did" - hints Next time the co-workers should be more caring and Enthusiastic of work.
"Today's task needs some concentration and feasibilities "-hinting that the failure task
would be started with Better reasonable level according to the expectancy.
These are the elements much more Significant to me to implement in Business environment
for a better communicative approach.
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7) Reflection means the complete perfection, assumption and Foundation of working
responsibilities and successful communicative Appearances which is earnestly sought by
today's business. In 1988, Gibbs six reflective cycles innovated a resilient communicative
approach and its feasible tactics to Business environment. According to him, Description,
feelings, evaluation, analysis, conclusion and action plan fields are indispensable for
Reflection.
1. Description: In this section, the assigned task should be explained.
"Today, we have divided our tasks according to the section” .
"Each and every performance is needed to be carried out within the specified required time".
The first flow of tasks will be regarding their first approach to get engaged on that.
2. Feelings: In this section, I need to create a proper concentration and Moved forward
Comfortableness of working Criterions.
"As our work has been divided according to the respective sector with the respective
performances, I am hopeful that we all will be committed to working all together with a better
approach and all of our consolidation is a must". "I think we will Pierce our aspirant target in
the next year"
3. Evaluation: in this section, the assigned task's successful attempts and its fiasco would be
analyzed.
"According to our performance, we have achieved 70% of our task. “Though the remaining
work was incomplete for two workers who might be in trouble, we did do much effort for the
completion of our task".
4. Analysis: The sense of the situation to be discussed in front of Audience.
“As we have been targeting expected profit, we need to evaluate our instantaneous
performances according to the section". “As there is a rush and needs a quick reclamation,
we need to observe our task quickly and we need to understand our position as a whole".
5. Conclusion: In this section, what could we have done?
What is our Complicacy to be observed later? Those questions need to be formulated and
negotiated.
"Our Task has been completed quite satisfactorily but the way we expected our task to end
up couldn't reach our aspirant level for some defaulted tasks ". We will be much more caring
next time to work with better enthusiasm and Verbatim according to our work.
6. Action plan: The ultimate section where the probabilities and uncertainties are negotiated.
"We haven't been approaching our ultimate plan”. Our plan has worked better but the
deviations were found in some of the tasks.
As this occurred , what will be the major implementation in this case?
If you were in my position, what else would you assign yourself?.
Under the circumstances stated above that these reflective six cycles have been made
commendable and feasible appearances in the reflection of business community approach
and it's still been in the icon of paragon.
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Conclusion
Effective business communication is pragmatic for the excellency in working appearances
and the Co-workers perfection according to their individual performances. The Gibbs cycle
according to the six fields of reflection used in the business communication model wiping out
the complications, argumentation and raising full everness and bonding with the work.
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Reference
 ProofHub. 2021. Here’s How Effective Communication is in the Hands of 73% of
Professionals. Available at: <https://www.proofhub.com/articles/effective-
communication> [Accessed 3 June 2021].
 Pihla Markkanen, Maritta Välimäki, Minna Anttila & Marko
Kuuskorpi (2020) A reflective cycle: Understanding challenging situations
in a school setting, Educational Research, 62:1, 46-
62, DOI: 10.1080/00131881.2020.1711790
 Irmawati, N., 2012. Communicative Approach: An Alternative Method Used in
Improving Students’ Academic Reading Achievement. [online] Available at: <URL:
http://dx.doi.org/10.5539/elt.v5n7p90> [Accessed 3 June 2021].
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