Business Communication Individual Report: LSC, University of Suffolk

This individual report on business communication delves into various organizational communication theories, including Bureaucracy and General Systems Theory, to understand effective message delivery. It evaluates the barriers preventing people from getting vaccinated, such as lack of transparency, differing communication styles, and psychological and emotional obstacles. The report also outlines government strategies to overcome these barriers, emphasizing reducing perception differences, using simple language, and selecting appropriate media channels. The report concludes by highlighting the importance of accurate communication and effective strategies in disseminating information.

Business communication individual report

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Discuss some general theories of organisational communication...............................................1
Evaluate the barriers of communication preventing people getting the vaccine.........................2
Outline government strategies to overcome these barriers..........................................................3
CONCLUSION................................................................................................................................4
REFERENCES................................................................................................................................5

INTRODUCTION
Business communication can be describe as the process of sharing and transferring message and
ideas form one person to other. It has been determined that effective business communication is
significant so that right and appropriate message could be transferred. This is important in order
to improve organisational practices as well as reduce errors (Naidoo and Dulek, 2022). This
report includes different theories of organisational communication. In this report several barriers
of communication preventing people getting the vaccine has been determined. Apart from this,
various government strategies to overcome these barriers has been analysed and evaluated in this
report.
MAIN BODY
Discuss some general theories of organisational communication.
Organisational communication can be describe as the process that includes sending
message from one person to other. It is essential that message and ideas is communicated in
correct and accurate manner with the motive of attaining desired goals. Different organisational
communication theories is mention below –
Bureaucracy
The Theory of Bureaucracy was created by German sociologist Max Weber to embody
an optimal authoritative structure; that is, an association displaying a significant degree of formal
structure. As far as communication, the theory expects as hierarchical methodology where each
authoritative part reports to one above him/her until the communication arrives at the top order.
Through this theory of communication it has been analysed that right and accurate flow of
information with in organisation helps in transferring or communicating in proper manner
(Biočina and Rajh, 2022). As indicated by the theorists, ideal associations ought to expect an
indifferent structure and have a reasonable arrangement of rules not exclusively to control
emotional oriented practices of laborers that makes them respond unreasonably and unusually,
yet additionally to shield normal specialists from maltreatment of force by those in the more elite
classes of the structure. It is essential that organisation is considering this theory of
communication so that message could be reached to all individuals.
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General Systems Theory
This theory started from scientist Ludwig von Bertalanffly in 1937, however has been reached
out by different researchers, including Talcott Parsons and Erwin Laszlo. In fostering the theory,
Ludwig looked to represent the interrelationships in his general surroundings and to see the
world in a comprehensive manner. The theory additionally proposes that a similar sort of
communication trades that happens inside the limits of the association likewise unfold between
the element and the outside climate, with such transactional processes including the exchange of
energy, labor, money, resources or information (Zhang, 2022). The theory comes to hierarchical
communication from the Systems School. It is critical to hierarchical communication not just due
to featuring the significance of input in any communication plan, yet in addition because of its
ability to impact analysts to look outside the substance's limit for better appreciation of
communication trades inside the association.
Evaluate the barriers of communication preventing people getting the vaccine.
There are different barriers of communication which is preventing people getting the
vaccine. It has been analysed that different barriers will lead to create issues and problems so that
individual or people are not able to get correct meaning of the message. Different barriers of
communication are mention below –
 Absence of Transparency and Trust – It has been determined that people does not have
trust over the vaccines and this could be consider as the main barriers which is preventing
people to get vaccine. It is unbelievably difficult to communicate anything when there is
a shortfall of straightforwardness and trust. For example, individuals will be fretful, some
will theorize, and appropriately, it will be all the more difficult for them to deal with any
attempt you make to communicate with them. Due to lack of trust and transparency over
vaccine people are not interesting in getting vaccine.
 Communication Styles – It has been analysed that ineffective and inaccurate
communication style could be consider as the major reason for the barriers of
communication. Due to this reason people are preventing to get vaccine. Everybody has
their own communication style and it is important to consider right communication style.
Certain persons are very immediate whereas others lean toward a extra indirect method
(Salazar, 2022). Some deployment right information, while others depend on generalities,
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etc. Infrequently, one person is so established in their way of impart, they think that it is
solid to communicate with other individuals who depend on an exchange method. It has
been analysed that consideration of wrong communication style will lead to preventing
people getting vaccine.
 Psychological Barriers – This could be consider as one of the major issues and
communication barriers in order to transfer message and ideas correctly. There are
diverse mental as well as psychological issue that might be barrier to successful
statement. Certain individuals have stage fear, language disorders, fear, gloom and so on
These conditions are truly challenging to oversee in some cases and will definitely
restrict the simplicity of communication. Due to psychological barriers people are
preventing to getting vaccines and as they have fear and wrong perception about the
vaccine.
 Emotional Barriers – It has been determined that emotional barriers could lead to have
major impact over flow of communication (Salazar, 2022). The emotional IQ of an
person decides the ease and solace with which they can communicate. An person who is
emotionally full grown will really want to communicate viably. Then again, individuals
who let their feelings assume organize over will face specific adversity Because of this
people of UK are preventing to getting vaccine.
Outline government strategies to overcome these barriers.
There are different types of government strategies that could assist in providing right and
accurate information for getting vaccine. It is essential that effective strategies is consider by
government as it will support in overcoming these barriers.
 Reducing the differences in perception - The government should ensure that it is
choosing right individuals at work. It's the commitment of the examiner to ensure that the
individual has command over the formed and communicated in language. There should
be genuine Induction program with the objective that the procedures of the organization
are clear to all of the agents. There should be legitimate trainings directed for required
workers. Through this strategy of government people will be ready to get vaccine.
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 Utilization of Simple Language - Use of basic and clear words ought to be underscored.
Utilization of questionable words and jargons ought to be kept away from. It is essential
for government to use right and accurate language while providing information to people
about the vaccine.
 Legitimate Media Selection - The government ought to appropriately choose the channel
of communication. Basic messages should be passed on orally, like: up close and
personal affiliation or get-togethers. Usage of created strategy for correspondence should
be upheld for passing on complex messages. For enormous messages updates can be
given by using created strategy for communication.
CONCLUSION
From the above report it has been analysed that communication play significant role and it is
important that right and accurate way of communication is considered in order to provide
information to people. There are different barriers of communication which could affect
transferring of message and ideas from one people to other. It is essential that effective strategies
is consider by government as it will support in overcoming these barriers
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REFERENCES
Books and Journals
Naidoo, J. and Dulek, R.E., 2022. Artificial intelligence in business communication: a
snapshot. International Journal of Business Communication, 59(1), pp.126-147.
Biočina, Z. and Rajh, I., 2022. RHETORICAL ANALYSIS AT THE SERVICE OF BUSINESS
COMMUNICATION: GENDER-BASED DIFFERENCES IN STUDENTS'PERCEPTION OF
THE SPEAKER. Journal of Teaching English for Specific and Academic Purposes, pp.693-702.
Zhang, X., 2022. The Influencing Factors of Business English Intercultural Communication
Based on Data Mining. In International Conference on Cognitive based Information Processing
and Applications (CIPA 2021) (pp. 173-181). Springer, Singapore.
Salazar, L.R., 2022. The mediating effect of mindfulness and self-compassion on leaders'
communication competence and job satisfaction. Journal of Communication Management.
Bai, C. and et.al., 2022. Learning-based resilience guarantee for multi-uav collaborative qos
management. Pattern Recognition, 122, p.108166.
Kim, S., 2022. The process of CSR communication—Culture-specific or universal? Focusing on
Mainland China and Hong Kong consumers. International Journal of Business
Communication, 59(1), pp.56-82.
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