Business Continuity Management Framework and Strategy Analysis Report

This report, prepared by a student, examines the critical role of business continuity management (BCM) frameworks in modern organizations. It highlights the need for BCM implementation, particularly in addressing issues related to inefficient business processes, customer satisfaction, and centralized HR systems. The report, from the perspective of a Chief Financial Officer, outlines strategies to gain stakeholder support, emphasizing the importance of explaining organizational situations and the effectiveness of BCM frameworks. The report details the project structure, including roles of project sponsor, manager, and client, and outlines a phased implementation plan, including training, evaluation of current systems, and a 12-month project implementation phase. It also emphasizes the importance of identifying the critical path, utilizing Gantt charts for timeline management, and establishing a risk management team. The report concludes by justifying the adoption of a BCM framework to improve performance, integrate departments, and centralize resource planning, with a focus on monitoring its effectiveness post-implementation.

Running Head: BUSINESS CONTINUITY MANAGEMENT FRAMEWORKS AND
STRATEGIES 1
Business Continuity Management Frameworks and Strategies
Name
Institution
Date

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Business Continuity Management Frameworks and Strategies
Task 1
In most organizations today, business continuity management frameworks have become
one of the most crucial necessities. The decision on whether to adopt the framework in
businesses should be put into consideration as it is highly critical (Torabi, Giahi & Sahebjamnia,
2016). In my organization, there is need for the implementation of a business continuity
management framework. Consequently, as the Chief Financial Officer of the organization, I need
to come up with strategies that will help me achieve the support of stakeholders in the
organization. The best way to achieve support from stakeholders is to explain to them the
different situations within the organization. Thereafter, explaining to the effectiveness of a
business continuity framework especially towards resolving these issues will be necessary. Our
organization lacks a system to knit together its various business processes with a view to help it
operate in a more efficient manner than it is currently. In addition to this, the company is in dire
need of a system or a module that addresses and is tightly focused on some of its immediate
needs that are mainly related to customer satisfaction. Upon further research, the company also
requires more centralized HR and management systems. The organization also needs the system
with a view of helping it individually manage its projects especially because these systems can
be employed globally. The center therefore has several requirements that would prompt for the
adoption of the business continuity management framework.
For the business continuity framework, the organization structure is mainly composed of
different parties including a project sponsor, manager, and the client. The firm ensures that all
these relevant parties play their roles efficiently and in a dedicated manner with a view to meet
the goals and objectives of the project. The project Sponsor is the main player in the project as he

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is considered the driver of the project (Zeng & Zio, 2017). The organization’s finance
department is the main sponsor of the project. Consequently, the organization’s finance
department is responsible for providing the various resources required for the implementation of
the project. The project manager on the other hand plays a significant role in the implementation
of the project.
Task 2
The implementation of the framework will take a number of events and phases from the
start to when it will be completed. The first step will entail training of the various individuals that
will be involved in the implementation and use of the project upon completion. This will take
one week. The second step will entail an evaluation of the current marketing and management
strategies and software in the company and programming them in ways that will ensure that the
proposed project will fit in and complement each other. This will take two days at most. The
third step which will take approximately twelve months will entail the implementation of the
project. During this period, there will be constant surveys and reports that will be aimed at
ensuring that the project implementation process is taking place as planned. Upon completion of
the implementation process, the evaluation will be done and the final survey and report will be
done.
Identifying the critical path for the project is essential as it will help the project
management team to develop and manage an effective timeline schedule (Niemimaa et al.,
2019). To monitor the progress of the project, the managers will have to come up with a logical
network diagram with different multiple paths that they can use to implement the project. During
project execution, the team will pay attention on the longest execution duration as this is the
most critical path. Corrective action need to be taken when need be. The purpose of the Gantt

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chart is to help project managers and the relevant project team to come up with an effective
timeline schedule on how the project phases will be executed. This chart is important as the
project team will be in a position to view the different tasks of the project, their sequencing and
duration. As a result, it will be easy to track the progress of the project ensuring that it is
completed within the expected time frame. The organization will specifically have a risk
management team that will be entitled to track everything that is seen as risk and other related
issues. The team will divide every risk sections into various groups through which they will
identify, access, respond, and control all risks and their related issues. This will be the basic
foundation of controlling anything that causes or disrupts the operations of the university.
Task 3
Since the organization does not have an effective management, it intends on
implementing a business continuity framework in order to effectively manage its various
management, information and finance sectors and activities among other programs. By
implementing the framework, the organization will be in a better position to improve its
performance since it will be able to integrate its various departments in a more advanced and
centralized manner. Given the gap in the organization, a business continuity framework is an
ideal project that will effectively fill the gap and boost the resource planning and management in
the organization. The main reason behind this justification is that the project has been planned
and designed in ways that will incorporate the missing management solutions and systems
among the different departments in the organization hence boosting the resource planning
strategies that are currently being used (MacLeod, 2016). In addition to this, this framework is
designed in ways that help it fit in with other current set up projects in an entity. Consequently,
the project has the capabilities of forming an efficient platform for the centralization of the

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different resource planning strategies. By so doing, the project will be of significant contribution
to the organization as it will ensure proper prioritization and management of the organization’s
existing loopholes. Upon implementation of the framework, it is vital to ensure that there is a
strategy for monitoring its effectiveness and progress.

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References
MacLeod, M. A. (2016). The role of risk management in business continuity: A generic
qualitative inquiry of information technology managers (Doctoral dissertation, Capella
University).
Niemimaa, M., Järveläinen, J., Heikkilä, M., & Heikkilä, J. (2019). Business continuity of
business models: Evaluating the resilience of business models for
contingencies. International Journal of Information Management, 49, 208-216.
Torabi, S. A., Giahi, R., & Sahebjamnia, N. (2016). An enhanced risk assessment framework for
business continuity management systems. Safety Science, 89, 201-218.
Zeng, Z., & Zio, E. (2017). An integrated modeling framework for quantitative business
continuity assessment. Process Safety and Environmental Protection, 106, 76-88.