Business Admin Assignment: Office Management, Data Analysis & HR

This business administration assignment provides a comprehensive overview of various key modules within the field. It starts with an introduction to business administration, covering office management, including planning and cost considerations. The assignment then delves into data analysis, detailing the use of primary and secondary data, quantitative and qualitative data, and data organization techniques. Furthermore, the assignment addresses practical aspects of handling mail, including security measures and procedures. The document also covers budget management, including planning, forecasting, and audit processes. It also examines recruitment, selection, and induction practices, including job analysis, selection processes, and human resource procedures. Finally, the assignment explores principles of leadership and management, encompassing leadership styles, management functions, and effective communication strategies. The document provides detailed explanations, examples, and references to support the concepts discussed.

BUSINESS
ADMINISTRATION

Table of Contents
INTRODUCTION...........................................................................................................................1
UNIT 11 - Manage an office facility ..............................................................................................1
1.1...........................................................................................................................................1
1.2...........................................................................................................................................1
1.3...........................................................................................................................................2
1.4...........................................................................................................................................2
1.5...........................................................................................................................................2
UNIT 15 - Analyse and present business data ................................................................................2
TASK 1............................................................................................................................................2
1.1...........................................................................................................................................2
1.2...........................................................................................................................................3
1.3...........................................................................................................................................3
1.4...........................................................................................................................................3
1.5...........................................................................................................................................3
1.6...........................................................................................................................................3
1.7...........................................................................................................................................3
TASK 2............................................................................................................................................4
2.1...........................................................................................................................................4
2.2...........................................................................................................................................4
2.3...........................................................................................................................................4
2.4...........................................................................................................................................4
2.5...........................................................................................................................................4
2.6...........................................................................................................................................4
2.7...........................................................................................................................................5
TASK 3............................................................................................................................................5
3.1...........................................................................................................................................5
3.2...........................................................................................................................................5
3.3...........................................................................................................................................5
UNIT 19 - Handle mail....................................................................................................................5

1.1...........................................................................................................................................5
1.2...........................................................................................................................................5
1.3...........................................................................................................................................6
1.4...........................................................................................................................................6
1.5...........................................................................................................................................6
1.6...........................................................................................................................................6
3.2...........................................................................................................................................6
UNIT 55 – Manage a budget...........................................................................................................6
TASK 1............................................................................................................................................6
1.1...........................................................................................................................................6
1.2...........................................................................................................................................6
1.3...........................................................................................................................................7
1.4...........................................................................................................................................7
TASK 2............................................................................................................................................7
2.1...........................................................................................................................................7
2.2...........................................................................................................................................7
2.3...........................................................................................................................................7
2.4...........................................................................................................................................7
TASK 3............................................................................................................................................8
3.1...........................................................................................................................................8
3.2...........................................................................................................................................8
3.3...........................................................................................................................................8
3.4...........................................................................................................................................8
3.5...........................................................................................................................................8
3.6...........................................................................................................................................8
TASK 4............................................................................................................................................9
4.1...........................................................................................................................................9
4.2 ..........................................................................................................................................9
UNIT 65 - Recruitment, Selection and Induction practice.............................................................9
TASK 1............................................................................................................................................9
1.1...........................................................................................................................................9

1.2...........................................................................................................................................9
1.3...........................................................................................................................................9
1.4.........................................................................................................................................10
1.5.........................................................................................................................................10
1.6.........................................................................................................................................10
1.7.........................................................................................................................................10
1.8.........................................................................................................................................10
1.9.........................................................................................................................................11
TASK 2..........................................................................................................................................11
2.1.........................................................................................................................................11
2.2.........................................................................................................................................11
2.3.........................................................................................................................................11
2.4.........................................................................................................................................12
2.5.........................................................................................................................................12
2.6.........................................................................................................................................12
2.7.........................................................................................................................................12
TASK 3..........................................................................................................................................12
3.1.........................................................................................................................................12
3.2.........................................................................................................................................13
3.3.........................................................................................................................................13
3.4.........................................................................................................................................13
3.5.........................................................................................................................................13
3.6.........................................................................................................................................14
TASK 4..........................................................................................................................................14
4.1.........................................................................................................................................14
4.2.........................................................................................................................................14
4.3.........................................................................................................................................14
4.4.........................................................................................................................................14
4.5.........................................................................................................................................15
4.6.........................................................................................................................................15
4.7.........................................................................................................................................15

UNIT 73 – Principles of leadership and management...................................................................16
TASK 1..........................................................................................................................................16
1.1.........................................................................................................................................16
1.2.........................................................................................................................................16
1.3.........................................................................................................................................16
1.4.........................................................................................................................................16
1.5.........................................................................................................................................17
1.6.........................................................................................................................................17
TASK 2..........................................................................................................................................17
2.1.........................................................................................................................................17
2.2.........................................................................................................................................17
2.3.........................................................................................................................................18
TASK 3..........................................................................................................................................18
3.1.........................................................................................................................................18
3.2.........................................................................................................................................19
3.3.........................................................................................................................................19
3.4.........................................................................................................................................19
3.5.........................................................................................................................................19
3.6.........................................................................................................................................19
TASK 4..........................................................................................................................................19
4.1.........................................................................................................................................19
4.2.........................................................................................................................................20
4.3.........................................................................................................................................20
4.4.........................................................................................................................................20
4.5.........................................................................................................................................20
4.6.........................................................................................................................................20
CONCLUSION..............................................................................................................................21
REFERENCES..............................................................................................................................21

INTRODUCTION
Business administration is a management in business which includes process like
accounting, finance and marketing. Some analyses view management as a subset of
administration, specifically associated with the technical and operational aspects of an
organization, and distinct from executive or strategic functions. Alternatively, administration can
refer to the bureaucratic or operational performance of routine office tasks, usually internally
oriented and reactive rather than proactive. Administrators, broadly speaking, engage in a
common set of functions to meet the organization's goals.
UNIT 11 - Manage an office facility
1.1
 Discover What is Important
 Plan to Fulfil Important Elements (Klepser and et. al., 2016)
 Regularly Review Process Performance
1.2
 planning work and setting expectations,
 continually monitoring performance,
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1.3
Probably the best-known of the constraint management tools developed by Goldratt is
called “Drum-Buffer-Rope” (DBR) describe a system with dependencies and statistical
fluctuations (Kearns and et. al., 2014).
1.4
 Cost
 Needs
 Flexibility and functionality
 Size
1.5
 Hire an Adequate Workforce
 Hire the Right Employees for the Job
 Set Realistic Expectations (Ingram, 2018).
UNIT 15 - Analyse and present business data
TASK 1
1.1
Uses of Primary data
Research is oriented for specific goals and purpose, cutting out possibility of wasting
resources.
Limitations of primary data
Primary research may ask for huger expense than secondary research.
Uses of secondary data
 Accuracy
 Sufficiency (Chambers, 2018)
Limitations of secondary data
 Accuracy of secondary data is not known.
 Data may be outdated.
1.2
Use of quantitative data
 Relatively easy to analyse.
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Limitations of quantitative data
 Difficult to understand context of a phenomenon.
Use of qualitative data
 Complement and refine quantitative data
Limitations of qualitative data
 Data collection is usually time consuming (Sivarajah and et. al., 2017).
1.3
Reliability becomes a key concern at this stage, and many case study researchers go to
great lengths to ensure that their interpretations of the data will be both reliable and valid.
1.4
 Audience
 Product Research
 Brand Analysis
 Database Research
1.5
Sampling risk is one of the many types of risks an auditor may face when performing the
necessary procedure of audit sampling. As a result, a "sample" of a client's accounts are
examined.
1.6
Raise in population is the highest risk because responds from them can be biased.
1.7
 Descriptive analysis
 Inferential analysis
TASK 2
2.1
Parameters helps in analysing data in order to forecast the future for better future
decisions.
2.2
 Gather the facts
3

 Define the ethical issues
2.3
Data organization is critical to optimal data use. Consequently, it is important to organize
data in such a manner as to reflect business operations and practices (Runkler, 2016). As such,
careful consideration should be given to content, access, logical structure, and physical
organization.
2.4
Valid
They can use suitable elements from which company can get better results.
Reliable
Reliable which they got must be dependable and trustworthy.
2.5
When analysing data from a probability sample, analytical methods that ignore the survey
design can be appropriate, provided that sufficient model conditions for analysis are met.
 Simple random sampling
 Data structure
 Variables
2.6
 Separate data from analysis, and make analysis repeatable
 If possible, check your data against another source
 Document your process (Wamba and et. al., 2017).
 Get feedback from others
2.7
Once a researcher has designed the study and collected the data, it is time to examine this
information and draw conclusions about what has been found.
TASK 3
3.1
For every reporting there is a definite structure and style which need to follow in an
appropriate and suitable manner. In this aspect, all font, style, size need to understand and
4

inspect properly which consider under the house style (Pampaka, Hutcheson and Williams,
2016).
3.2
With every data and its analysis, various limitations are associated like its reliability and
its understanding. Thus, this section have to understand by the company and present information
properly with graphs and charts as it could be termed as one of a major limitation which not to
present information properly (Storey, 2016).
3.3
Every data need to be reference properly and put all essential source into it. This will
make easy to inspect such things properly as well as better understanding about every
consideration get done.
UNIT 19 - Handle mail
1.1
Managing junk mail improves your productivity by reducing the amount of mail that you
have to deal with the administrator dealing with the post will open the item and use their own
discretion to see if it would be relevant to a member of staff, if so the item will be delivered with
the rest of the post to the staff pigeon holes (Lundie, Summers and Kemp, 2017).
1.2
If there is a problem with these prices, for example the wrong price of letter, the value
can be inputted manually on the franking machine. If the scales on the franking machine cannot
weigh the item because it is too heavy.
1.3
To frank an item, it needs to be weighed for the correct price; this can be checked
alongside the Royal Mail's current rates. Then first or second class needs to be selected, as well
as the type of item egg letter, large letter, small parcel (Nooh and et. al., 2016).
1.4
Most outgoing packages are already pre-packaged by the employees wanting to send
them. However, some packages still need to be weighed by the franking machine for a label to be
created.
5

1.5
To ensure security of mail items, all post addressed to employees are organised and
delivered to their pigeon holes, to be opened by themselves. However, post with no name is
usually opened by me; if it states it is confidential or private, I will be hand it to the business
manager.
1.6
There are several ways to identify a suspicious item, some characteristicsinclude5
misspelling of name or address, no return address, stains, discolouration or a strange odour, or
uneven/unnecessary packaging.
3.2
Including information such as the sender, recipient, subject and the method of dispatch
(Kipling, 2017).
UNIT 55 – Manage a budget
TASK 1
1.1
From an initial rough estimate to a detailed estimate to a completed, approved project
budget. On occasion, you may even revise your approved budget while your project is in
progress and the financial plan will describe and quantify in financial terms the activities and
resources required to achieve each objective (Taniguchi and Hirakawa, 2016).
1.2
 A brief, compelling, service-oriented problem statement.
 A mission statement or vision of the future that addresses the problem.
1.3
 Stakeholder mapping
 Influence is key
1.4
Business planning
6