Report: Producing Documents in a Business Environment for HR Officer

This report examines the production of documents within a business environment, focusing on the role of an assistant HR officer. It explores various document types, including fax documents, memos, and formal business letters, used to disseminate information effectively. The report compares different document formats such as PDF, DOCX, and TXT, highlighting their uses and applications. It also covers the process of researching and creating content for training programs, including organizing structure, layout, and producing accurate documents. The importance of proofreading and correcting errors is also discussed, ensuring the documents' clarity and professionalism. The report concludes by emphasizing the essential role of documents in business communication and information dissemination, as well as providing references to support the findings.

Producing document in a
business environment

Table of Contents
INTRODUCTION...........................................................................................................................3
1.1 What are different types of document that could be used to present agreed information 3
1.2 Compare the different formats that could be used within each of these documents........3
2.1...........................................................................................................................................4
2.2 Research the required content.........................................................................................4
2.3 Compare different types of technology that can be used to create the documents...........4
3.1 Organise structure and layout of each document.............................................................5
3.2 Produce accurate documents............................................................................................5
3.4 Proofread each document, correcting any errors.............................................................5
CONCLUSION................................................................................................................................6
REFRENCES...................................................................................................................................1

INTRODUCTION
Document plays one of the necessary role to inform people about of any events and the
program that is going to be take. The purpose of the document is to develop chain of information
that is need to inform set of people for any event that would led in/for organisation & individual
(Burke and Clark, 2016). Also, its been important to way with help of which information may
proved as judicial to share. This report has been conducted in relation to assistant human
resource officer. Moreover, report will try to be focus on different types of document that is
present in regards to agreed info. Also, report will try to focus on different format of documents
in the business environment. Also, this report will try to put down concise onto build required
content for the training for intention of professional development.
1.1 What are different types of document that could be used to present agreed information
To present agreed information by assistant HR officer, there exists different types of the
documents are fax document which is useful during business and can be used to inform people of
different to arrive for training purpose in faster way (Nguon Lundberg and Swanson, 2017). With
this, print of any advisory would be taken. Memo are being used for about informal in form of
both paper & electronic media. Other is formal business letter used for spreading communication
among departments for calling for the training intention. Out of all given, fax document will be
best documents to easily informs departments of a firm for training intention. Also, business
letter can be supportive option to call for training programme.
1.2 Compare the different formats that could be used within each of these documents
There are different formats of document such as portable document format (pdf), plain
text (.txt), rich text format (.rtf) as well as documents (.docx). Docx is the format, when write or
save something wit use of Microsoft word, .txt, when write in the notepad and pdf which is not
editable format. Moreover, most of the official documents are into the form of pdf to takes out
the print and circulates it many people. Also, docx and txt is applicable to convert into pdf for
ease to read and storage. Adobe reader is the best software to read pdf file, when fax documents
was scanned and converted to the pdf.

2.1
Purpose: PDF is aim to read document and takes out print-out to circulates to number of
people for having perfect information at one time. The common purpose of PDF format is to the
access availability of an information into the right manner.
Content: Also, content should be concise and relevant to read and translate to other in the
productive way. Size of content must be 12 and Times New Roman style to enrich it effectively
to read and understand.
Style: Size of data or information content must be 12 and style of writing will be Times
new Roman.
Deadline: Last valid date of information must be from its printing to last effective date is
given by assistant human resource manager of the organisation.
2.2 Research the required content
The purpose of content is to gather for positive information that is required to inform
about training to an employee. Content is as given:
Training will be conduct on 26 September, 2019 and all of member of department has to
be present at the premises and must be present with paper and pen. The reporting time for
training is 10 AM. Reporting for training will be put down to assistant HR officer, as also legal
attendance is used to be made (Hind and Muguda, 2016). Also, intention of training is to boost
up our people confidence and also ability, so that our employee will be capable to achieve what
they want. Kindly report in the cabin on time.
2.3 Compare different types of technology that can be used to create the documents
Technology available for inputting text: Keyboard (and mouse) are for manual entry of
text. Can be slow and/or error prone depending on skill of keyboard operator. These are
universally available and are usually supplied with a PC (Brijs, 2016). Documents are scanned
using a scanner and then can be converted to text using optical character recognition software.
Technology for formatting and editing of the text: The simplest text editor available is
the notepad. It can only be used for basic editing. you can not go for too many fashionable fonts
or formats or insert characters. This is basically used for editing and correction and it does not
occupy too much space in memory as its size is too small compared to other word processors.

3.1 Organise structure and layout of each document
Text and non - text can be integrated easily with Microsoft Office Word. Microsoft office
word enables you to insert pictures, graphs, clip art and wrap text around and it helps you to
work around with its different features to get that consistent format (Amtrup and et. al., 2016).
There are a variety of different features that can be used too. Also there are various other office
applications that help with integrating and laying out text and non-text, for example excel and
PowerPoint, help with integrating text and non-text in spreadsheets and slides. Each of the
documents such as notice will be printed on A4 size of the paper.
3.2 Produce accurate documents
For informing over training for professional documents such as notice for confirm,
complete training curriculum & activities chart has to be issues. Training course will be sent
using electronic form, paper based notice will be hang on common notice box and notice based
document will also be sent to respective Email and head of the department (Deasy and et. al.,
2016). Out of all given, fax document will be best documents to easily informs departments of a
firm for training intention. Also, business letter can be supportive option to call for training
programme. Twice verification of all kind of documents will be done with support of the
technical tools and mistake checking machine to retain value of a training.
3.4 Proofread each document, correcting any errors
In this stage, documents such as notice of the training for professional will be proof read
twice a time along with checking the mistakes of the grammar (Hillary, 2017). This will also be
done with use of grammar mistakes checker and check the mistakes in accordance to that.

CONCLUSION
From the above report, it is concluded that role of document is essential to environment
of the business. Moreover, the purpose of documents has proved necessary role for company to
inform people on any task or being performed for welfare of the people. Also, its been necessary
for organisation to set clear structure of an information linked to any event or purpose.

REFRENCES
Hillary, R., 2017. Small and medium-sized enterprises and the environment: business
imperatives. Routledge.
Brijs, B., 2016. Business analysis for business intelligence. Auerbach Publications.
Deasy, S., and et. al., 2016. Controlling use of a business environment on a mobile device. U.S.
Patent 9,247,042.
Amtrup, J.W., and et. al., 2016. Systems and methods for identification document processing and
business workflow integration. U.S. Patent 9,483,794.
Hind, J.R. and Muguda, N.V., 2016. Indexing a messaging session for business object
integration into messaging. U.S. Patent 9,299,114.
Nguon, R., Lundberg, J. and Swanson, E.R., 2017. System and method of border detection on a
document and for producing an image of the document. U.S. Patent 9,729,744.
Burke, J.J. and Clark, C.E., 2016. The business case for integrated reporting: Insights from
leading practitioners, regulators, and academics. Business Horizons. 59(3). pp.273-283.
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