Business Documentation: Types, Tech, Style Guide, Monitoring

This report identifies and describes essential documents required for business development, including employee leave forms, advertising brochures, sales reports, minutes of meetings, meeting agendas, and business cards. It discusses document styles, available technologies for production, and utilization strategies. An organizational style guide is outlined, and the report evaluates complex software functions. Explanatory notes for using templates and macros are prepared, and a strategy for monitoring document use is developed. This comprehensive overview supports effective business documentation and management.

Business college
assessment

Table of Contents
INTRODUCTION...........................................................................................................................4
PART A...........................................................................................................................................4
Types of documents required for business ..................................................................................4
Styles and types of documents.....................................................................................................9
Available technology for producing documents........................................................................10
The utilisation of documents, outputted and stored...................................................................10
Organisational Style Guide........................................................................................................12
Evaluating complex technical functions of software ................................................................13
Preparing explanatory notes for use of templates and macros...................................................13
Developing strategy to monitor the use of documents ..............................................................13
PART B..........................................................................................................................................14
REFERENCES..............................................................................................................................19

INTRODUCTION
Business development is not an easy task as it requires enormous efforts and lots of
paperwork. In this context, the present report will aid demonstrating about the type of documents
required for development of new business. These documents should be properly styled and
framed in order to attract customers. The technologies through which these documents can be
published and printed will be identified in this report. The organizational guide that outline
documentation standards will be made in this report. The explanatory notes for the use of
templates and macros for user will be prepared, formulation of short training session to education
team mates about the use macros will be conducted. Eventually development of strategy to
monitor the use of documents will be evaluated in this assignment.
PART A
Types of documents required for business
Development of business requires numerous documents. With the help of these documents, the
management of business organisation will be able to open new business effectively and
efficiently. The 6 documents required for the business are described below:
Employee Leave form
Employee leave forms are used for processing leaves of employees. The form is provided
to the employees which has to be filled by them in order to apply leave (Cassidy, 2016). The
format of leave form is formulated below:
TODAY’S DATE:
LEAVE APPLICATION FORM
NAME:
POSITION:
DEPARTMENT:
Paid Leave Casual Leave
Maternity
Others, please specify.
No. of Leaves No. of Leaves No. of Leaves Remarks

Available taken Balance
PL CL PL CL PL CL
Brochure for advertising
Brochure is prepared by the marketing management of business organisation in order to
advertise about the products and services offered by the business organisation (Larson and
Chang, 2016). For new business brochure is important as it aid in advertising about the products
and services offered by café. The template of brochure is described below:

Sales Report
For any business sales report shows the picture of sales done in past and present. As the new café
is about to open, sales report will help in anticipating the sales that will going to takes place in
future (Abrahamsson et al., 2017). Sales report will provide brief information about the trends
and sales and through this management will be able to anticipate the amount of profits they will
obtain in future.
Sales Report
Café Hometown Branches Anticipated Sales 2018 (in
AU $'000))
Sales 2017 Change %
(sales of the
year/ sales of
previous
year*100)
New South Wales 4387
Western Australia 3422
Queensland 2360
South Australia 5550
Victoria 2620
Tasmania 1251
Total 19590
Minutes of meetings
These are the notes which are instant records of a meeting or hearing. They typically describe the
events of the meeting and may include a list of attendees (Peters, Blohm and Leimeister, 2015).
These are essential whenever a meeting is organized by café hometown. The format of minutes
of meeting are described below:
Minutes of Café
Hometown
Board Meeting
Held in Shangri-
La Hotel, Sydney

on
25 April 2018 at
09:30 AM
Meeting was called to
order at 09:30 AM at
Shangri-La Hotel,
Sydney. Quorum was
established
15 members of board
was present in
meeting.
Matters
Arising/Action Items
was presented to
attenders
Chair’s Report
presented by
Chairperson
Financial Review was
given by Treasurer’s
Next Meeting will be
held in December
Chairperson thanked
everyone who was
present in meeting and
summarise all the
proceeding effectively.
Action Item List
Action Item Responsible Deadline Status

Meeting Agenda
Meeting agenda is the document which is prepared by the management in which things which
are going to be discussed in the meeting has written. This document helps in addressing the
reasons due to which meeting has been called and guide the management to address each and
every thing to be discuss in the meeting.
Board Meeting Agenda
Date 25/04/18
Time 9:30 A.M.
Location Shangri-La Hotel, Sydney.
Attendees
15 Board Members
Agenda
No. Agenda Items Presenter Time Duration
1 To read and approve the minutes of last
meeting.
Chairperson 09:30
A.M.
30 min
2 To discuss staffing, orientation and training
policy of staff.
HR Manager 10:00
A.M.
25 min
3 To analyse operational plan. Operation
managers.
10:30
A.M.
30 min
4 To discuss marketing strategies and sales
target.
Marketing
managers.
11:00
A.M.
30 min
5 To present report on financial viability and
resourcing.
Finance
Manger
11:30
A.M.
45 min
6 To present report on competitor product Product 12:15 35 min

analysis and strategies to maximise ROI development
manager.
P.M.
7 Other Business Secretary 12:50
P.M.
20 min
8 Next Meeting Chairperson 01:15
P.M.
10 min
9 Closure Chairperson 01:25
P.M.
30 min
Business cards
Business card contains information regarding business name, contact number, owner name,
address and business information (Pollock, Jefferson and Wick, 2015). For new business
distributing business cards are essential as it helps in spreading awareness about the business.