Business Management Report: Comprehensive Analysis of Business Units

This report provides a comprehensive overview of several key business management units. It begins with an introduction to business administration and its importance, followed by detailed analyses of Unit 11 (Manage Office Facility), Unit 15 (Analyse and Present Business Data), Unit 19 (Handle Mail), Unit 55 (Manage a Budget), Unit 65 (Recruitment, Selection and Induction practice), and Unit 73 (Principles of Leadership and Management). Each unit is broken down into tasks, outlining key concepts, processes, advantages, limitations, and best practices. The report covers topics such as office management processes, data analysis techniques, handling of mail, budget management, recruitment strategies, and leadership principles. It also includes discussions on data validity, reliability, risk management, and the importance of accurate presentation of data. The report concludes by emphasizing the significance of effective management practices in achieving organizational goals and objectives.

UNIT 11; 15; 19; 55; 65; 73

Table of Contents
INTRODUCTION...........................................................................................................................1
UNIT 11: Manage Office Facility....................................................................................................1
1.1................................................................................................................................................1
1.2................................................................................................................................................1
1.3................................................................................................................................................1
1.4................................................................................................................................................1
1.5................................................................................................................................................2
UNIT 15: Analyse and Present Business Data................................................................................2
TASK 1............................................................................................................................................2
1.1................................................................................................................................................2
1.2................................................................................................................................................2
1.3................................................................................................................................................2
1.4................................................................................................................................................3
1.5................................................................................................................................................3
1.6................................................................................................................................................3
1.7................................................................................................................................................3
TASK 2............................................................................................................................................3
2.1................................................................................................................................................3
2.2................................................................................................................................................3
2.3................................................................................................................................................4
2.4................................................................................................................................................4
2.5................................................................................................................................................4
2.6................................................................................................................................................4
2.7................................................................................................................................................4
TASK 3............................................................................................................................................5
3.1................................................................................................................................................5
3.2................................................................................................................................................5
3.3................................................................................................................................................5
UNIT 19: Handle Mail.....................................................................................................................6

TASK 1............................................................................................................................................6
1.1................................................................................................................................................6
1.2................................................................................................................................................6
1.3................................................................................................................................................6
1.4................................................................................................................................................6
1.5................................................................................................................................................6
1.6................................................................................................................................................6
3.2................................................................................................................................................6
UNIT 55: Manage a Budget.............................................................................................................6
TASK 1............................................................................................................................................6
1.1................................................................................................................................................6
1.2................................................................................................................................................7
1.3................................................................................................................................................7
1.4................................................................................................................................................7
TASK 2............................................................................................................................................7
2.1................................................................................................................................................7
2.2................................................................................................................................................7
2.3................................................................................................................................................7
2.4................................................................................................................................................7
TASK 3............................................................................................................................................8
3.1................................................................................................................................................8
3.2................................................................................................................................................8
3.3................................................................................................................................................8
3.4................................................................................................................................................8
3.5................................................................................................................................................8
3.6................................................................................................................................................8
TASK 4............................................................................................................................................8
4.1................................................................................................................................................8
4.2................................................................................................................................................8
UNIT 65: Recruitment, Selection and Induction practice...............................................................9
TASK 1............................................................................................................................................9

1.1................................................................................................................................................9
1.2................................................................................................................................................9
1.3................................................................................................................................................9
1.4................................................................................................................................................9
1.5................................................................................................................................................9
1.6................................................................................................................................................9
1.7................................................................................................................................................9
1.8................................................................................................................................................9
1.9..............................................................................................................................................10
TASK 2..........................................................................................................................................10
2.1..............................................................................................................................................10
2.2..............................................................................................................................................10
2.3..............................................................................................................................................10
2.4..............................................................................................................................................10
2.5..............................................................................................................................................10
2.6 .............................................................................................................................................11
2.7..............................................................................................................................................11
TASK 3..........................................................................................................................................11
3.1..............................................................................................................................................11
3.2..............................................................................................................................................11
3.3..............................................................................................................................................11
3.4..............................................................................................................................................11
3.5..............................................................................................................................................12
3.6..............................................................................................................................................12
TASK 4..........................................................................................................................................12
4.1..............................................................................................................................................12
4.2..............................................................................................................................................12
4.3..............................................................................................................................................12
4.4..............................................................................................................................................12
4.5..............................................................................................................................................13
4.6..............................................................................................................................................13

4.7..............................................................................................................................................13
UNIT 73: Principles of Leadership and Management...................................................................13
TASK 1..........................................................................................................................................13
1.1..............................................................................................................................................13
1.2..............................................................................................................................................13
1.3..............................................................................................................................................14
1.4..............................................................................................................................................14
1.5..............................................................................................................................................14
1.6..............................................................................................................................................14
TASK 2..........................................................................................................................................14
2.1..............................................................................................................................................14
2.2..............................................................................................................................................15
2.3..............................................................................................................................................15
TASK 3..........................................................................................................................................15
3.1..............................................................................................................................................15
3.2..............................................................................................................................................16
3.3..............................................................................................................................................16
3.4..............................................................................................................................................16
3.5..............................................................................................................................................16
3.6..............................................................................................................................................16
TASK 4..........................................................................................................................................17
4.1..............................................................................................................................................17
4.2..............................................................................................................................................17
4.3..............................................................................................................................................17
4.4..............................................................................................................................................17
4.5..............................................................................................................................................17
4.6..............................................................................................................................................18
CONCLUSION..............................................................................................................................18
REFERENCES..............................................................................................................................19

INTRODUCTION
Business administration is fundamental for each and every type of organisation as it aids
to meet requisite requirement within limited period of time. This will aid to take advantages from
competitors at marketplace. It is essential to manage entire office effectually. Superior will
formulate the budget to control extra expenditures. They will use e-mails to transfer data and
information with each other. Along with, it is must to appoint suitable candidate for the vacant
position.
UNIT 11: Manage Office Facility
1.1
There is a certain process which aid to accomplish need of establishing and implementing
office management process (Wang, 2014):
 Developing idea stage
 research and development stage
 executive/implement stage
1.2
There are some factors which help to manage effectiveness of work and system
effectively, there are stated as below:
Manage:
 Team meetings (Duffy, Cave and Worthington, 2016).
 Key Performance Indicators (KPIs)
1.3
Constraints in a business could include,
 time
 financial
 policies
1.4
Factors:
 Cost
 Review need
1

 Discuss with end users
1.5
To develop an environment that is conductive to productive work, some kinds of
evidence will be supplied such as report, professional discussion, questioning and so on (Wu and
et. al., 2014).
UNIT 15: Analyse and Present Business Data
TASK 1
1.1
Primary Data:
Advantages Limitations
Data collected is recent. Time consuming
Secondary data:
Advantages Limitations
freely available Documents may lack authenticity
1.2
Quantitative Data:
Advantages Limitations
Relatively easy to analyse Difficult to understand context of a
phenomenon
Qualitative Data:
Advantages Limitations
Data collection is usually cost efficient Data collection is usually time consuming
1.3
Issues related to validity and reliability of data:
Reliability:
2

 Consistency of measurement
Validity:
 Ongoing research studies (Fleisher and Bensoussan, 2015).
1.4
IT tools to carry research:
 Conduct Online Surveys
 Competitor Links
1.5
There are various risk are associated with the unrepresentative samples are: Validity: This signifies that data and information need to be valid in nature so that all
kind of risk get minimise which further assist in better and suitable working
 Reliability: Another issue or risk which align with the unrepresentative samples are
reliability of information. This get minimise by attaching reliable ad appropriate source
of reference with information.
1.6
Several major risk which attached with generalising of research findings are:
 Format and techniques need to be appropriate and suitable in nature otherwise it will
reflect negative consequence related with the business and its working
 Another major risk with generalisation of findings is qualitative and quantitaive
approach.
1.7
Formats and techniques
 tables
 pie chart
TASK 2
2.1
Limitations and restrictions will include into this.
2.2
 Moral
 Right
 Fair
3

2.3
Once you create, gather, or start manipulating data and files, they can quickly become
disorganised (Bryman and Bell, 2015). To save time and prevent errors later on, you and your
colleagues should decide how you will name and structure files and folders. Including
documentation.
2.4
Valid:
 sound
 suitable
Reliable:
 dependable
 trustworthy
2.5
Analytical techniques
 Key Driver Analysis
 Correspondence Analysis
2.6
Big Data and analytics has been called the "next big thing," and it can certainly make a
strong case with the explosion of easily accessible, high-quality data available today. There is
huge value in this data, if we can unlock it. Six best practices and suggestions for ensuring data
and results are accurate:
1. Separate data from analysis, and make analysis repeatable
2. If possible, check your data against another source
3. Get down and dirty with the data
4. Unit test your code
5. Document your process
6. Get feedback from others
2.7
It is important to make and draw valid conclusion which are as per the requirement and
modifications. It s important to present and analyse the business data properly and effectively so
that better and efficient working and decision consideration get done. Along with this, qualitative
4

and quantitative analysis of information is must by using accurate and appropriate information.
On the basis of such factor, business become able to maximise their effectiveness and efficiency
in frame (Scott and Poteet, 2017).
TASK 3
3.1
Whenever any data get collected it is important to present it in appropriate report and
style so that better effectiveness and efficiency could be done as well as management become
able to understand it in appropriate frame. The agreed style for presenting the data is in report
format of conclusion as well as in excel with suitable graphs and charts. Thus, font, size, style
need to be accurate in frame as well so that whole information get presented in a suitable and
beneficial manner for enhancing effectiveness and efficiency in working standard (Ayala and
Manzano, 2014).
3.2
The various limitations of analysis which need to understand by business and applied in
working are standardise as follow as each and every working have definite limitations and
restrictions:
 Access - if your study depends on having access to people, organizations, or documents
and, for whatever reason, access is denied or limited in some way, the reasons for this
needs to be described.
 Longitudinal effects - Unlike your professor, who can literally devote years [even a
lifetime] to studying a single topic, the time available to investigate a research problem.
 Cultural and other type of bias - we all have biases, whether we are conscience of them or
not. Bias is when a person, place, or thing is viewed or shown in a consistently inaccurate
way.
3.3
Data sources play an important role in order to analyse and produce the sample properly.
Reference data sources are such aspects and factors which enable and support to collate
information through diverse sources. This will support to gather and inspect such variables
properly so that appropriate effectiveness and efficiency could be done (Klang, Wallnöfer and
Hacklin, 2014).
5

UNIT 19: Handle Mail
TASK 1
1.1
Administrator dealing with the post will open the item and use their own discretion to see
if it would be relevant to a member of staff, if so the item will be delivered with the rest of the
post to staff pigeon holes (Hansen, Christensen and Ertmann, 2014).
1.2
 Deadlines missed
 Appointments missed
1.3
 Correct amount of postage used
 Sufficient credit
1.4
Outgoing packages are already pre-packaged by the employees wanting to send them, for
e!ample electrical certificates are sealed in the correct cover by manager (Hadi, Sulong and
George, 2015).
1.5
To ensure security of mail items, all post addressed to employees are organised and
delivered to their pigeon holes, to be opened by themselves
1.6
 Record date and time of receipt
 Report to appropriate authority
3.2
Inter office main is best option for dispatching mail (Yetiser, 2017).
UNIT 55: Manage a Budget
TASK 1
1.1
Financial planning is undertaken by an organisation to identify how it will achieve the
goals and objectives set out in its strategic plan, and the financial plan will describe and quantify
6

in financial terms the activities and resources required to achieve each objective (Johansson and
Siverbo, 2014).
1.2
Business consequences associated with undertaking a particular course of action that are
relevant to organisational requirements, such as risk and critical success factors.
1.3
different stakeholder groups have different priorities and expectations of the organisation.
Stakeholder groups will also vary in their power to influence the organisation and in their levels
of interest in what the organisation does.
1.4
Business planning is generally conducted annually, and, although arrangements and
practices will differ from organisation to organisation, the annual business planning cycle is
likely to cover a review and prioritisation of strategic priorities.
TASK 2
2.1
The proper function of budgeting is to plan, measure and control future activities, and
budget-setting requires managers to set out and plan their resource requirements for the coming
year (Schmitter-Edgecombe, Parsey and Lamb, 2014).
2.2
different types of budgets, depending upon the nature of the organisation as well as its
aims and objectives and its budgetary policies and procedures, and the setting of each type of
budget will require relevant and pertinent information.
2.3
Contingency planning enables organisations to respond in a structured way to an
unplanned event, and is generally undertaken at the same time as the annual budgeting process
(Kull and et. al., 2014).
2.4
Budget-setting is critical for effective and efficient organisational planning and control,
and will be subject to rigorous organisational policies and procedures.
7