Project Management Analysis: Max Lionel Realty Business Plan Project

This project management assignment analyzes the Max Lionel Realty business plan, focusing on project initiation and scope, project approval processes, the formation and requirements of the project team, including skills, costs, deliverables, and timelines. It delves into the initiation of the project scope, outlining key tasks, goals, and deliverables, and highlights the importance of additional documentation for effective project management. The assignment also identifies and discusses project stakeholders, emphasizing communication strategies for agents, clients, and tenants. Furthermore, it outlines personal responsibilities and reporting requirements for project team members, and explores the project's relationship to other projects, business operations, systems, and external requirements. Finally, the document addresses access to essential resources for successful project execution, emphasizing their inclusion in the project budget and their impact on project outcomes.

Running Head: DIPLOMA IN BUSINESS ADMINISTRATON 1
Diploma in Business Administration
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Project Management
1. Initiation and scope of Max Lionel Project.
According to Max Lionel Realty.docx, the title of the project is Max Lionel Realty Business plan
and its main purpose of this project is to create customer goodwill and satisfy its legal
regulations regarding health and safety at work, code of conduct and how to achieve high
professional standards.
In this case, the company is building customer relationship and maintaining it to bring out good
image of the company. It also guides employees on how to deal with clients and should have
good conduct and do their work in a required manner.
This project was founded by Max Lionel who is a property developer and its employees are
licensed agents in real estate who also manages sale of property and rentals.
The company has been able to engage well with their customers to know their needs and improve
on their service deliveries (Dow & Taylor, 2015). The cooperation in the company has enabled
teamwork hence completion of projects at hand in time.
It has supported many initiatives of building management and leadership skills among is workers
to improve on their performance.
The company will continue with its work and make any necessary changes when need be and by
so doing they improve on community health safety and protection of total environment and also
prosperity in the economic development.
2. Project approval
For a project to start it has to go through approval team to ascertain it, therefore a form should be
filled and be signed by the management board. It has to show the background of the company,
the proposal it is making and its need, any improvement on work done since the initial approval
will be documented so as to ascertain all the required subject matters need by the registrar of
companies (Achua & Lussier, 2012). The project will set all the required legal frameworks so
that the approval will not face any procedural problem (Horstman, 2016). This project need a
well dedicated team that will clearly check the various issues concerning agents, clients and the

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tenants. This particular team will incorporate eight member who are knowledgeable and skilled
in specific tasks of deployment. They will work hand in hand to see the success of the project.
The whole team will be used in the project and a financial plan has be assessed so as to budget
for project team. All these legal formalities are applied so as to ensure project approval is smooth
without any error of omission.
3. Project team, cost, skills, the suggested project deliverables and project timeframe.
There are several detailed requirements and conditions for the project team, cost, skills, project
deliverables and timeframe. This particular project require eight highly skilled members. The
combination of the team is organized in a way such that, all areas to be attended in the project are
highly represented. There are four skilled candidates and four highly skilled virtual team
members. In that connection, the project will ensure that all the members in the project team are
utilized and therefore a financial plan is needed to budget for the team. It is very important that
the operation general manager to clearly and critically determine the best composition of the
project team members so as to ensure that they are highly skilled and knowledgeable.
For the purpose of project deliverables, the project require a well-defined work structure. A
project sponsor will be the key financier of the project who will be involved in money
circulation. Technical experts will be in a position to check all the technical formalities in the
project and should have ability to fix them within the required timeframe. Quality assurance of
deliverables will have their main aim as the overall coordinator in all the legal procedures. They
should check that all the required conditions are adhered to. Finally, the project manager will be
able to deploy duties to other members in the project. Still, he will be able to supervise the whole
progress of the project and finally all the members need to consult with him in case a challenge
arise in the course of the project progression.
Again, the cost and the budget for the project go hand in hand. The key resources for this project
would include an office workplace, personal computers, project templates and required software
for the project. All the costs will be included in the budget including paper and
telecommunication expenses. According to the financial plan, a cash budget of $ 15000 is
required in execution of the project.

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Project deliverables for the project will involve methods and resources for project presentation.
These include posters, presentations, promotional materials resources as well as information
sessions. As a project manager, I have the mandate to create other policies and deliverables. With
consultation with other stakeholders, the project will embrace any deliverable the members
suggest as long as they adhere to the set standards, they should also fit in the current budget as
well as meeting the key objectives of the project.
The last aspect in this section is project completion. The operation general manager need to
determine the correct timeframe to present the project. However, the various implementation,
development and project design will be determined by the rate at which the team project
members work towards the completion of the project. The allotted timeframe for submission of
the reports concerning the project is at a specific rate of 25%.50% and 75% of the project status
report.
4. Initiation of project scope and other deliverables.
This involves the particular part of the project that aim at documentation and proper
determination of project tasks, functions, characteristics, goals, associated ultimate cost plus
other detailed deliverables. In simple terms, this refers to the key things that require to be done
and things to be achieved so as to fully deliver a project. For the purpose of this project, a lot of
things need to be done. According to the analysis presented for the project, a lot of issues were
presented for the project by Residential, commercial agents and clients of the project. A group of
characteristics and other requirements will help the project to meet its functions, goals and other
deliverables.
To start with, agents in this project require to have proper time management. This will eliminate
stress they face in the course of executing their work. Agents need to have training sessions in
seminars and workshops so as to be competent in the sale and management of real estate
property. They should follow all the legal frameworks in sale and real estate management. Still,
proper timing is need to be ensured when clients are participating in the MLR obligations
(Afullo, 2015). All the tenants need to be motivated so as to improve their living standards,
appreciate their culture and finally increase the income of their work place. If all these
requirements are adhered to, then the project will achieve their main objectives.

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5. Additional documentation for project determination.
Apart from the documentations provided in this particular project, there are several other
documentation that can be used to deliver the project and other deliverables. Documentation is
very crucial in project management. The project manager is required to give these
documentations so as to follow closely the project requirements. This ensures project quality and
traceability. The project manager need to have a close follow up in the project template. These
documentations will be useful in deliverables of the document. Project manager can recycle the
past project plans that were used before and a track record of success of the plan has been
documented. Again, the project team need to refer to the business cases so as to draw certain
ideas that can be implemented in the project. Still, requirement sheets are important in project
documentation so as to focus on member competency.
Finally, the last project documentation is project status report. This report will help the project
manager to manage paperwork (Carpenter, 2008). Other documentations that can be used in
other deliverables include feasibility report and project charter that are obtained from initiation
of project documentation. Furthermore, requirement specification is used in the completion of
the project system and display what the user expect from the project system. Finally. A design
document, the anticipated work plan estimates, issue tracker as well as traceability matrix
permutations will be used in initiation of documentation to determine the project and other
deliverables.
6. Project stakeholders.
The stakeholders of this project are the agents, tenants, clients, the project team and the operation
general manager who double up responsibilities as the project sponsor. However, from the
project scenario, there are several characteristics and requirements that form the framework to
achieve project objectives. A well-developed communication and stakeholder management plan
will involve addressing these characteristics and requirements so as to fully meet the objectives
of the project. This communication involves teaching the agents how to apply the daily client
practice and the importance of following the legal frameworks and requirements in the code of
conduct and ethics. Still, it is important to minimize agent’s stress so that they can work within
the proper timeframe.

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For clients, a communication strategy need to be developed to reduce poor timing and as well
maintain the prescribed code of conduct (Freed & Romano, 2010). Finally, a communication
strategy is required so as to reduce tenant’s discrimination and stigmatization.
7. Personal responsibilities and reporting requirements.
Every member of the project has personal responsibilities that require to be reported. These
responsibilities will be narrowed down to the four candidates, technical experts, project sponsor,
quality assurance expert and the project manager. All these individuals will have personal
responsibilities so as to ensure project success. This responsibilities are outlined as follows.
A project sponsor will be the key financier of the project who will be involved in money
circulation. Technical experts will be in a position to check all the technical formalities in the
project and should have ability to fix them within the required timeframe (Grisham, 2011).
Quality assurance of deliverables will have their main aim as the overall coordinator in all the
legal procedures. They should check that all the required conditions are adhered to. Finally, the
project manager will be able to deploy duties to other members in the project. Still, he will be
able to supervise the whole progress of the project and finally all the members need to consult
with him in case a challenge arise in the course of the project progression.
8. Relationship of this project to other projects, business operations, systems and external
requirement.
There is great perfect positive correlation between this project and other projects and systems.
Actually, those other projects are used as case study for this project. A lot of systems, business
operations and other external requirements are drawn from those case study projects. In this case,
some of the relationships involves project approval. The system used in this project to ensure
approval highly relate to the legal procedures used in other projects (Johnson, 2007). All the
business operations in creating a project team is also draw from the previous business operations.
The organization structure of this project is followed from other projects. Finally, the external
requirement such as the required resources are obtained from the previous system (Naish, 2017).
The formulation of cash budget is also a good example of how the project relate to all those
aspects. Again, the strategic aims of organization is similar to other project. This is because the
aim of any project is to meet a particular objective.

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9. Access to resources.
For any project to succeed, resources must be available without any reservations whatsoever.
Therefore, this project need a lot of resources that will enhance proper execution (Tulgan, 2014).
These resources need to be determined and need to be included into the budget.
In this case, the resources and the budget for the project go hand in hand. The key resources for
this project would include an office workplace, personal computers, project templates and
required software for the project (Kushwaha, 2013). All the costs will be included in the budget
including paper and telecommunication expenses. According to the financial plan, a cash budget
of $ 15000 is required in execution of the project.
10. Initiation of project management tools.
This project require some very important tools that basically revolves the basic common
software used in the office work. These tools are the common Microsoft office package such as
Microsoft office word, Microsoft office excel, Microsoft project and the template documents
(McCormack, 2014). The office word will be used to design documents and in reservation of
project information such as minutes and quotations. Microsoft office excel work as a database
system. This tool is used to keep the project database entities and other attributes. Finally, the
office project and templates will be used in data presentation concerning the project.
11. Application of appropriate project management tool.
Among other project management tools, the project team select the Microsoft office excel as the
appropriate tool to this project. This tool resembles a database system with both entities and
attributes. It is easy to design project frameworks, development of conceptual project
frameworks, implementation of project reviews and evaluation of features and requirements of
the project (Rakotsoane, 2012). The roles and responsibilities of the project management tool are
well defined and fully satisfy the project timelines. It is also a resource requirement since in
resource requirement a personal computer with corresponding software was fully asserted. This
tool will be appropriate in preparation of project budget and preparation of other financial plan
document (Briody & Ferraro, 2012). The project status report can also be presented by this tool
due to its ability to safeguard project information that is very confidential.

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12. Risk management plan.
Many project of this nature face a lot risks that need to be addressed in finality. If these risks go
unnoticed, they end up affecting the entire project which may result to unrecoverable losses
(Jonasson, 2012). According to the WHS risk management program, there are a lot of risks that a
project face in the course of execution. For the purpose of this project, we consider the first three
intuitive risks (McNamara & Rejda, 2010). First, financial risk is the most viable risk that can
face a particular risk. In this case, money need to be handled with outmost care to avoid this risk.
It is important to use the software tools provided in the template to maintain proper financial
records (Robertson, 2012). Again, this risk can be reduced by ensuring that the project operate
within the budgeted framework (Vaughan & Vaughan, 2013). This will reduce the cases of
overspending that leave the company or the project with untold arrears. Secondly, record risks
occur when the documentation used for the project become inappropriate. Thus a well updated
project management tool need to be in place to reduce the record risk. Finally, the risk of
uncertainty is yet another risk that can face a project (Youngber, 2010). Time series analysis and
trend analysis can be used using the project management tool to forecast any future risks that
unknown.
13. Initiation of project budget.
Budget in this case must be equitable to the task or be in surplus. A budget deficit will strain the
project and the set objectives will not be achieved (Schwalbe, 2015). This budget also need to
address the payment of the project team. Initially, $ 15000 was suggested. The distribution of
this budget can be done by using the project management tool.
Conclusion.
In conclusion, this is a very critical project that need a lot of resources and dedication. However,
by completing all the three assessments of their project, a lot of great progress will be attained.
The operation generation manager is now in a great position to guide the project team members
towards the design, development, documentation, evaluation and implementation of the project.

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Afullo, A.T. (2015). Sample Entrepreneurship Project Proposal. A Guide Book for College
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Carpenter, J. (2008). Library Project Funding: A Guide to Planning and Writing Proposal.
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Dow, W., & Taylor, B. (2015). Project Management Communication Tool. William Dow.
Freed, R.C., Freed, S., & Romano, J. (2010). Writing Winning Business Proposal. McGraw-Hill
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Grisham, J. (2011). The Client: A Novel. Dell; Reprint Edition.
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