Comprehensive Overview of Business Processes for Project Success
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AI Summary
The provided text is a comprehensive documentation of various business processes relevant to project management. It details the roles and responsibilities involved in procurement, including supplier selection and contract review. The risk register section emphasizes the importance of identifying risks like schedule slippage and resource constraints, with strategies for their mitigation. Stakeholder engagement focuses on managing expectations through regular communication. Conflict resolution is highlighted as crucial for maintaining a harmonious work environment, while training needs and competency requirements ensure team members are well-prepared for project tasks. Additionally, team-building activities aim to foster cooperation and rapport among team members, essential for achieving project objectives seamlessly.
BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
ASSESSMENT COVER SHEET
Candidate’s Name: Zora Singh Student
Number: WAI00003OE
Assessor Name: Geoffrey DAWSON
Qualification: BSB51415 Diploma of Project Management
Unit Code: BSBPMG515
Unit Name: Manage Project Human Resources
1st Attempt: ☐ 2nd Attempt: ☐ 3rd Attempt: ☐
Assessment Task 3: Satisfactory: ☐ Unsatisfactory: ☐
Comments:
Assessor’s Signature: Candidate’s Signature:
Date: Date:
1 | P a g e
BSBPMG515 - Manage Project Human Resources
ASSESSMENT COVER SHEET
Candidate’s Name: Zora Singh Student
Number: WAI00003OE
Assessor Name: Geoffrey DAWSON
Qualification: BSB51415 Diploma of Project Management
Unit Code: BSBPMG515
Unit Name: Manage Project Human Resources
1st Attempt: ☐ 2nd Attempt: ☐ 3rd Attempt: ☐
Assessment Task 3: Satisfactory: ☐ Unsatisfactory: ☐
Comments:
Assessor’s Signature: Candidate’s Signature:
Date: Date:
1 | P a g e
BSBPMG515 - Manage Project Human Resources
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
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Elements and Performance Criteria
Learning Outcomes S NS Task 1 Task 2 Task 3
Element 1. Plan Human Resources Relevant to Projects
1.1 Determine resource requirements for individual tasks to
determine required project personnel levels and competencies ☐ ☐ A1, A2, A3
1.2 Establish project organisation and structure to align
individual and group competencies with project tasks ☐ ☐ A1, A2, A3
1.3 Allocate personnel to the project to meet planned work
outputs throughout project timeline ☐ ☐ A1, A2,
1.4 Apply human resources management (HRM) methods,
techniques and tools to support engagement and performance
of personnel
☐ ☐ A1, A2, A3
Element 2. Implement Project Personnel Training & Development
2.1 Negotiate, define and communicate clear project role
descriptions ☐ ☐ A1, A2, A3
2.2 Identify, plan and implement ongoing development and
training of project team members to support personnel and
project performance
☐ ☐ A2, A3
2.3 Measure individuals' performance against agreed criteria
and initiate actions to overcome shortfalls in performance ☐ ☐ A2, A3
Element 3. Lead Project Team
3.1 Implement processes and take action to improve individual
performance and overall project effectiveness ☐ ☐ A2, A3
3.2 Monitor and report, for remedial action, internal and
external influences on individual and project team
performance and morale
☐ ☐ A2, A3
3.3 Implement procedures for interpersonal communication,
counselling, and conflict resolution to maintain a positive work
environment ☐ ☐ A2, A3
3.4 Identify and manage inter-project and intra-project
resource conflict to minimise impact on achievement of
project objectives ☐ ☐ A2, A3
Element 4. Finalise Human Resource Activities Related to Projects
4.1 Disband project team according to organisational policies
and procedures ☐ ☐ A1, A2,
4.2 Identify and document human resource issues and
recommended improvements ☐ ☐ A1, A2,
Performance Evidence.
Evidence of the ability to:
1. plan and allocate human resources to a project ☐ ☐ A1, A2,
2. identify and organise project personnel training and
development ☐ ☐ A3
3. manage project personnel to achieve project outcomes ☐ ☐ A1, A3
4. apply human resource management (HRM) methods,
techniques and tools to the project. ☐ ☐ A1, A2, A3
Knowledge Evidence.
To complete the unit requirements safely and effectively, the individual must:
1. summarise human resource management (HRM) methods,
techniques and tools ☐ ☐ A2,
2. explain strategies for managing project human resources
and their application to different situations ☐ ☐ A1, A2, A3
3. explain processes used to measure individuals' performance
against agreed criteria ☐ ☐ A1, A2, A3
2 | P a g e
Elements and Performance Criteria
Learning Outcomes S NS Task 1 Task 2 Task 3
Element 1. Plan Human Resources Relevant to Projects
1.1 Determine resource requirements for individual tasks to
determine required project personnel levels and competencies ☐ ☐ A1, A2, A3
1.2 Establish project organisation and structure to align
individual and group competencies with project tasks ☐ ☐ A1, A2, A3
1.3 Allocate personnel to the project to meet planned work
outputs throughout project timeline ☐ ☐ A1, A2,
1.4 Apply human resources management (HRM) methods,
techniques and tools to support engagement and performance
of personnel
☐ ☐ A1, A2, A3
Element 2. Implement Project Personnel Training & Development
2.1 Negotiate, define and communicate clear project role
descriptions ☐ ☐ A1, A2, A3
2.2 Identify, plan and implement ongoing development and
training of project team members to support personnel and
project performance
☐ ☐ A2, A3
2.3 Measure individuals' performance against agreed criteria
and initiate actions to overcome shortfalls in performance ☐ ☐ A2, A3
Element 3. Lead Project Team
3.1 Implement processes and take action to improve individual
performance and overall project effectiveness ☐ ☐ A2, A3
3.2 Monitor and report, for remedial action, internal and
external influences on individual and project team
performance and morale
☐ ☐ A2, A3
3.3 Implement procedures for interpersonal communication,
counselling, and conflict resolution to maintain a positive work
environment ☐ ☐ A2, A3
3.4 Identify and manage inter-project and intra-project
resource conflict to minimise impact on achievement of
project objectives ☐ ☐ A2, A3
Element 4. Finalise Human Resource Activities Related to Projects
4.1 Disband project team according to organisational policies
and procedures ☐ ☐ A1, A2,
4.2 Identify and document human resource issues and
recommended improvements ☐ ☐ A1, A2,
Performance Evidence.
Evidence of the ability to:
1. plan and allocate human resources to a project ☐ ☐ A1, A2,
2. identify and organise project personnel training and
development ☐ ☐ A3
3. manage project personnel to achieve project outcomes ☐ ☐ A1, A3
4. apply human resource management (HRM) methods,
techniques and tools to the project. ☐ ☐ A1, A2, A3
Knowledge Evidence.
To complete the unit requirements safely and effectively, the individual must:
1. summarise human resource management (HRM) methods,
techniques and tools ☐ ☐ A2,
2. explain strategies for managing project human resources
and their application to different situations ☐ ☐ A1, A2, A3
3. explain processes used to measure individuals' performance
against agreed criteria ☐ ☐ A1, A2, A3
BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
3 | P a g e
4. explain techniques for managing and improving
performance. ☐ ☐ A1, A2, A3
Additional evidence and/or Training Requirements have been agreed by both student and assessor and
the Plan (as agreed) is attached.
Applicable: ☐ Not Applicable: ☐
3 | P a g e
4. explain techniques for managing and improving
performance. ☐ ☐ A1, A2, A3
Additional evidence and/or Training Requirements have been agreed by both student and assessor and
the Plan (as agreed) is attached.
Applicable: ☐ Not Applicable: ☐
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
Document History
Rev Record of Changes Made Since Previous Revision
00 Initial Document
Revision Control
Revision Status Originator / Name & Date Review Date Approver/ Name & Date
00 IFR Geoffrey Dawson 23/7/17
Instructions to Student:
Assessment Prerequisites
To complete this assessment student will need access to computer which has access to MS Office
2013 or later, or alternative OpenOffice 4.1 or later.
Submission Lodgement:
Assessment is to be completed, typed and presented with a unit Cover Sheet using this
template.
Lodged by email on or before the due date. (Hand written submission will have required to be
resubmitted.)
Applications for late lodgement must be made by the due date.
This Assessment is a Summative Assessment comprising of Three (3) Project/Practical
Activities. All Activities must be answered
Referencing:
Each answer must contain the Participant Guide Page reference as source for justification of
your answer
Styled as: Reference: Participant Guide – Topic Heading – Paragraph # - Page Number eg.
Reference: Participant Guide – Scope Control Outputs – Paragraph 6.2.3.1 - Page 40
4 | P a g e
Document History
Rev Record of Changes Made Since Previous Revision
00 Initial Document
Revision Control
Revision Status Originator / Name & Date Review Date Approver/ Name & Date
00 IFR Geoffrey Dawson 23/7/17
Instructions to Student:
Assessment Prerequisites
To complete this assessment student will need access to computer which has access to MS Office
2013 or later, or alternative OpenOffice 4.1 or later.
Submission Lodgement:
Assessment is to be completed, typed and presented with a unit Cover Sheet using this
template.
Lodged by email on or before the due date. (Hand written submission will have required to be
resubmitted.)
Applications for late lodgement must be made by the due date.
This Assessment is a Summative Assessment comprising of Three (3) Project/Practical
Activities. All Activities must be answered
Referencing:
Each answer must contain the Participant Guide Page reference as source for justification of
your answer
Styled as: Reference: Participant Guide – Topic Heading – Paragraph # - Page Number eg.
Reference: Participant Guide – Scope Control Outputs – Paragraph 6.2.3.1 - Page 40
4 | P a g e
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
Business Case
You are the ICT Manager at Bespoke Publications. At a recent Executive Meeting the GM
appointed you as PM for the Office Relocation Project. This project has four delivery
phases:
identify and select new premises,
undertake preparation of new premises,
manage uplift
manage set-down,
The outcome of a brainstorming session identified the following:
Occupation of the new premises is to be untaken prior to expiry of old tenancy, with all
current services being available on occupation
Project with approval of Project Sponsor will identify and select new premises,
undertake preparation of new premises, manage uplift and set-down. Relocation is to
incur minimum loss of operational time with BAU by next business day.
All tasks must be undertaken in accordance with AS/NZ ISO or Best Practice, HSE Policy
and Work Safe Practices. The Set down of Office Environment must be prior to expiry
of old tenancy. All costs exceeding $5000 require approval of Project Sponsor. Project
Manager has delegated authority up to $5000 for this project.
Project Manager issue a go-no go advice not less than 7 days prior to uplift.
Project Manager to advise no later than current Tenancy Term less 6 months if no
suitable alternative tenancy arrangements have been secured.
Project Manager to set all known Risk Factors at High Impact until mitigated
General Manager has identified the following mandatory reporting dates:
Tenancy-9months – Project Initiated
Tenancy-6months – PM to advise tenancy status
Tenancy-3months – Preparations for FitOut
Tenancy-1week – Occupation of New Tenancy
General Manager has identified the following Budget criteria:
No budget applied.
Procurement Policies are to be observed.
All services exceeding $500 require 3 quotes.
All Services exceeding $50000 are to be let by tender.
Cost approval delegation for Project Manager set at $5000
Costs exceeding $5000 require Project Sponsor Approval
An agreed interim Stakeholder List included:
Project Sponsor – General Manager (Frank Heart)
Project Manager – ICT Manager
End User Representative – Operations Manager
Project Team Resources – Sale Manager and Service Manager
Leasing Agent for current Premises – Jake Rowland KLC Realty
The Project Sponsor has agreed your project will require Project Administration
Support.
The project will need to consider Public Holidays and Block Leave as a constraint.
Public Holiday 2017 2018
5 | P a g e
Business Case
You are the ICT Manager at Bespoke Publications. At a recent Executive Meeting the GM
appointed you as PM for the Office Relocation Project. This project has four delivery
phases:
identify and select new premises,
undertake preparation of new premises,
manage uplift
manage set-down,
The outcome of a brainstorming session identified the following:
Occupation of the new premises is to be untaken prior to expiry of old tenancy, with all
current services being available on occupation
Project with approval of Project Sponsor will identify and select new premises,
undertake preparation of new premises, manage uplift and set-down. Relocation is to
incur minimum loss of operational time with BAU by next business day.
All tasks must be undertaken in accordance with AS/NZ ISO or Best Practice, HSE Policy
and Work Safe Practices. The Set down of Office Environment must be prior to expiry
of old tenancy. All costs exceeding $5000 require approval of Project Sponsor. Project
Manager has delegated authority up to $5000 for this project.
Project Manager issue a go-no go advice not less than 7 days prior to uplift.
Project Manager to advise no later than current Tenancy Term less 6 months if no
suitable alternative tenancy arrangements have been secured.
Project Manager to set all known Risk Factors at High Impact until mitigated
General Manager has identified the following mandatory reporting dates:
Tenancy-9months – Project Initiated
Tenancy-6months – PM to advise tenancy status
Tenancy-3months – Preparations for FitOut
Tenancy-1week – Occupation of New Tenancy
General Manager has identified the following Budget criteria:
No budget applied.
Procurement Policies are to be observed.
All services exceeding $500 require 3 quotes.
All Services exceeding $50000 are to be let by tender.
Cost approval delegation for Project Manager set at $5000
Costs exceeding $5000 require Project Sponsor Approval
An agreed interim Stakeholder List included:
Project Sponsor – General Manager (Frank Heart)
Project Manager – ICT Manager
End User Representative – Operations Manager
Project Team Resources – Sale Manager and Service Manager
Leasing Agent for current Premises – Jake Rowland KLC Realty
The Project Sponsor has agreed your project will require Project Administration
Support.
The project will need to consider Public Holidays and Block Leave as a constraint.
Public Holiday 2017 2018
5 | P a g e
BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
New Year’s Day 1/1/2017
2/1/2017
1/1/2018
Australia Day 26/1/2017 26/1/2018
Labour Day 6/3/2017 5/3/2018
Good Friday 14/4/2017 30/3/2018
Easter Monday 17/4/2017 2/4/2018
ANZAC Day 25/4/2017 25/4/2018
Western Australia Day 5/6/2017 4/6/2018
Queen’s Birthday 25/9/2017 24/9/2018
Christmas Day 25/12/2017 25/12/2018
Boxing Day 26/12/2017 26/12/2018
Western Australia Gazetted Public Holidays FY2017/2018
Description Date
Christmas Block Leave
All Overtime/Weekend work requires Project
Sponsor approval.
Start Date
22 December 2017 – 1 Jan 2018 (Inclusive)
22 May 2017
Current Lease Vacation Date 2 February 2018
Notice of Intention – Current Tenancy 2 February 2018 – 90 days (3 November 2017)
New Tenancy Report 2 February 2018 – 6 months (4 August 2017)
Relocation Go-NoGo 2 February 2018 – 14 days (15 January 2018)
Known Constraints
Serial Resource Name Hourly
Rate
Availability
1 Project Sponsor $150.00 10%
2 Project Steering Committee (4 x incumbents) $600.00 10%
3 Project Manager $120.00 50%
4 Project Administrator $100.00 100%
5 ICT Manager $120.00 50%
6 ICT Support $100.00 30%
7 Electrical Supervisor $100.00 30%
8 Electrical TA $80.00 30%
9 Painting Supervisor $100.00 30%
10 Painter TA $80.00 30%
11 Network Engineer $100.00 20%
12 Security Engineer $100.00 20%
List of Primary Resources– Project Rates and Availability
RBS Resource Name Initials Hourly Rate Availability Email
1.1.
2
Project Manager PM $120.00 50% project.manager@bespoke.com.au
1.1.
3
Project
Administrator
PA $100.00 100% project.administrator@bespoke.com.au
1.2.
1
ICT Manager IM $120.00 50% ict.manager@bespoke.com.au
1.2.
2
ICT Support IS $100.00 30% ict.support@bespoke.com.au
1.4.
1
Electrical
Supervisor
ESu $100.00 30% electrical.supervisor@bespoke.com.au
1.4.
2
Electrical TA ETa $80.00 30% electrical.ta@bespoke.com.au
1.3.
1
Painting
Supervisor
PSu $100.00 30% painting.supervisor@bespoke.com.au
1.3.
2
Painter TA PTa $80.00 30% painting.ta@bespoke.com.au
1.2.
3
Network
Engineer
NE $100.00 20% network.engineer@bespoke.com.au
1.2.
4
Security Engineer SE $100.00 20% security.engineer@bespoke.com.au
RBS Configuration List
Activity 1: Develop Organisation Chart & Position Description
6 | P a g e
New Year’s Day 1/1/2017
2/1/2017
1/1/2018
Australia Day 26/1/2017 26/1/2018
Labour Day 6/3/2017 5/3/2018
Good Friday 14/4/2017 30/3/2018
Easter Monday 17/4/2017 2/4/2018
ANZAC Day 25/4/2017 25/4/2018
Western Australia Day 5/6/2017 4/6/2018
Queen’s Birthday 25/9/2017 24/9/2018
Christmas Day 25/12/2017 25/12/2018
Boxing Day 26/12/2017 26/12/2018
Western Australia Gazetted Public Holidays FY2017/2018
Description Date
Christmas Block Leave
All Overtime/Weekend work requires Project
Sponsor approval.
Start Date
22 December 2017 – 1 Jan 2018 (Inclusive)
22 May 2017
Current Lease Vacation Date 2 February 2018
Notice of Intention – Current Tenancy 2 February 2018 – 90 days (3 November 2017)
New Tenancy Report 2 February 2018 – 6 months (4 August 2017)
Relocation Go-NoGo 2 February 2018 – 14 days (15 January 2018)
Known Constraints
Serial Resource Name Hourly
Rate
Availability
1 Project Sponsor $150.00 10%
2 Project Steering Committee (4 x incumbents) $600.00 10%
3 Project Manager $120.00 50%
4 Project Administrator $100.00 100%
5 ICT Manager $120.00 50%
6 ICT Support $100.00 30%
7 Electrical Supervisor $100.00 30%
8 Electrical TA $80.00 30%
9 Painting Supervisor $100.00 30%
10 Painter TA $80.00 30%
11 Network Engineer $100.00 20%
12 Security Engineer $100.00 20%
List of Primary Resources– Project Rates and Availability
RBS Resource Name Initials Hourly Rate Availability Email
1.1.
2
Project Manager PM $120.00 50% project.manager@bespoke.com.au
1.1.
3
Project
Administrator
PA $100.00 100% project.administrator@bespoke.com.au
1.2.
1
ICT Manager IM $120.00 50% ict.manager@bespoke.com.au
1.2.
2
ICT Support IS $100.00 30% ict.support@bespoke.com.au
1.4.
1
Electrical
Supervisor
ESu $100.00 30% electrical.supervisor@bespoke.com.au
1.4.
2
Electrical TA ETa $80.00 30% electrical.ta@bespoke.com.au
1.3.
1
Painting
Supervisor
PSu $100.00 30% painting.supervisor@bespoke.com.au
1.3.
2
Painter TA PTa $80.00 30% painting.ta@bespoke.com.au
1.2.
3
Network
Engineer
NE $100.00 20% network.engineer@bespoke.com.au
1.2.
4
Security Engineer SE $100.00 20% security.engineer@bespoke.com.au
RBS Configuration List
Activity 1: Develop Organisation Chart & Position Description
6 | P a g e
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
(a) Review the List of Primary Resources & RBS Configuration List. Create a hierarchical
Organisation Chart. Your chart should include only RBS ID and Position Description.
(b) The GM has consented to the engagement of a Project Administrator, however before
advertising recommends that a position description is developed and job advertisement.
You speak to the HR Manager who suggests that you search on seek.com.au or
jobs.wa.gov.au for project administrator/support officer.
(c) HR Manager suggests that you should create a RACI chart to assist you develop the
project management plan.
Scope Management Plan – Project Manager is Accountable and Responsible but must
Consult the Project Sponsor and keep everyone Informed;
Human Resources Management Plan – Project Manager is Accountable with HR
Manager is Responsible but must Consult the Project Sponsor and keep everyone
Informed;
Procurement Management Plan – Project Manager is Accountable with Purchasing
Manager Responsible but must Consult the Project Sponsor and Chief Finance Officer, as
well as keep everyone Informed;
Cost Management Plan – Project Manager is Accountable and CFO is Responsible but
must Consult the Project Sponsor and keep everyone Informed;
Stakeholder Management Plan – Project Manager is Accountable and Responsible but
must Consult the Project Sponsor and keep everyone Informed;
Activity 2: Develop Post Project Review Check List
You had a meeting with the GM. He is strong on learning lessons for the future to prevent
repeating mistakes. He has asked you to develop the following:
(a) Procedure for Work Package managers which outlines the techniques for resolving
work place conflicts. Procedure must comprise of Objective Statement,
Responsibilities/Authorities Statement, and Procedure/Process available to avoid work
place conflict.
(b) He wants to communicate by email to all project work package managers the ‘soft
skills’ he expects them to exhibit while working the project
(c) On recommendation from the HR Manager he want you to develop an exit
survey/checklist to evaluate the effectiveness of the Human Resources Team in
supporting the project.
(d) On recommendation from the GM Manager he wants you to prepare an exit plan for
the project. He wants to create an email addressed to him and the HR Manager
outlining the Redundancy & Redeployment Planning Considerations the Project Exit
Plan needs support for.
Activity 3: Develop a Team Building Activity
You notice that your project team is stressed and on edge. You consult the HR Manager
who suggests that you research on the internet for Team Building Activities that enhance
team work and cooperation. HR Manager recommends that the activity should last not
more than 1 hour. Your Activity which should be developed as a project document should
include the following:
(a) Activity Outline
(b) Material required
(c) General Rules
(d) Feedback / Evaluation Survey comprising of 5 questions to measure the activities
success.
7 | P a g e
(a) Review the List of Primary Resources & RBS Configuration List. Create a hierarchical
Organisation Chart. Your chart should include only RBS ID and Position Description.
(b) The GM has consented to the engagement of a Project Administrator, however before
advertising recommends that a position description is developed and job advertisement.
You speak to the HR Manager who suggests that you search on seek.com.au or
jobs.wa.gov.au for project administrator/support officer.
(c) HR Manager suggests that you should create a RACI chart to assist you develop the
project management plan.
Scope Management Plan – Project Manager is Accountable and Responsible but must
Consult the Project Sponsor and keep everyone Informed;
Human Resources Management Plan – Project Manager is Accountable with HR
Manager is Responsible but must Consult the Project Sponsor and keep everyone
Informed;
Procurement Management Plan – Project Manager is Accountable with Purchasing
Manager Responsible but must Consult the Project Sponsor and Chief Finance Officer, as
well as keep everyone Informed;
Cost Management Plan – Project Manager is Accountable and CFO is Responsible but
must Consult the Project Sponsor and keep everyone Informed;
Stakeholder Management Plan – Project Manager is Accountable and Responsible but
must Consult the Project Sponsor and keep everyone Informed;
Activity 2: Develop Post Project Review Check List
You had a meeting with the GM. He is strong on learning lessons for the future to prevent
repeating mistakes. He has asked you to develop the following:
(a) Procedure for Work Package managers which outlines the techniques for resolving
work place conflicts. Procedure must comprise of Objective Statement,
Responsibilities/Authorities Statement, and Procedure/Process available to avoid work
place conflict.
(b) He wants to communicate by email to all project work package managers the ‘soft
skills’ he expects them to exhibit while working the project
(c) On recommendation from the HR Manager he want you to develop an exit
survey/checklist to evaluate the effectiveness of the Human Resources Team in
supporting the project.
(d) On recommendation from the GM Manager he wants you to prepare an exit plan for
the project. He wants to create an email addressed to him and the HR Manager
outlining the Redundancy & Redeployment Planning Considerations the Project Exit
Plan needs support for.
Activity 3: Develop a Team Building Activity
You notice that your project team is stressed and on edge. You consult the HR Manager
who suggests that you research on the internet for Team Building Activities that enhance
team work and cooperation. HR Manager recommends that the activity should last not
more than 1 hour. Your Activity which should be developed as a project document should
include the following:
(a) Activity Outline
(b) Material required
(c) General Rules
(d) Feedback / Evaluation Survey comprising of 5 questions to measure the activities
success.
7 | P a g e
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
Document Title: Organisation Chart
Document Number: BP-000-ORP-001
Document Author: Zora singh
Document Date: 10/9/17
Document Revision: 000
Organisation Chart
9 | P a g e
Document Title: Organisation Chart
Document Number: BP-000-ORP-001
Document Author: Zora singh
Document Date: 10/9/17
Document Revision: 000
Organisation Chart
9 | P a g e
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
Document Title: Position Description
Document Number: BP-000-ORP-002
Document Author: Zora singh
Document Date: 10/9/17
Document
Revision: 000
Position Description
Position Details:
Title: Project Administrator
Level: Medium level manager
Reports To: Project manager
Status:
Job Description
Working within the project team and ensuring tasks are well detailed and remain on course
Producing project plans as well as monitoring the project plans
Creating various project status reports, both internal 9for the project team) and external for
bespoke Publications management
Liaising with team members so the business needs of the project are well understood
Acting as the contact point with various works managers and the project manager as the project
progresses
Attend project team meetings and take minutes as required, and also communicate these to
others
Work Related Requirements
Effective communication and interpersonal skills
Decision making skills
Assessment skills to asses vendors for the project
High organizational skills and ability to keep records and avail them when required
Time management
Excellent negotiation and appraisal skills
Knowledge of Office Applications and project management Software use
Qualifications
Training in Administration
At least a Diploma or bachelor’s Degree in project management/ Administration and policy
Certification from the project management institute (PMI) as a project management
professional
Computer Literacy and Skills for office Applications
Appointment Conditions
Fixed term Contract for the Duration of the project; however, considerations will be made for
further based on project closure/ completion evaluation and need for staff redeployment
Prepared By:
Name
:
Signature: Date:
Approved By:
10 | P a g e
Document Title: Position Description
Document Number: BP-000-ORP-002
Document Author: Zora singh
Document Date: 10/9/17
Document
Revision: 000
Position Description
Position Details:
Title: Project Administrator
Level: Medium level manager
Reports To: Project manager
Status:
Job Description
Working within the project team and ensuring tasks are well detailed and remain on course
Producing project plans as well as monitoring the project plans
Creating various project status reports, both internal 9for the project team) and external for
bespoke Publications management
Liaising with team members so the business needs of the project are well understood
Acting as the contact point with various works managers and the project manager as the project
progresses
Attend project team meetings and take minutes as required, and also communicate these to
others
Work Related Requirements
Effective communication and interpersonal skills
Decision making skills
Assessment skills to asses vendors for the project
High organizational skills and ability to keep records and avail them when required
Time management
Excellent negotiation and appraisal skills
Knowledge of Office Applications and project management Software use
Qualifications
Training in Administration
At least a Diploma or bachelor’s Degree in project management/ Administration and policy
Certification from the project management institute (PMI) as a project management
professional
Computer Literacy and Skills for office Applications
Appointment Conditions
Fixed term Contract for the Duration of the project; however, considerations will be made for
further based on project closure/ completion evaluation and need for staff redeployment
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
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BSBPMG515 Manage Project Human Resources – Summative Assessment Task 3 Revision: 00
Document Title:
Document Number: BP-000-ORP-002
Document Author: Zora singh
Document Date: 10/9/17
Document
Revision: 000
Positions Vacant Advertisement
Job Title: Project Administrator
About Us
Bespoke Publications is a Leading Australian Publisher based in Adelaide, Australia. The
Company is in the Process of Migrating Operations to a bigger Office due to an Increase in
Demand for Services.
The Role
Reporting to the Project Manager, The Project Administrator will be responsible for managing of
costs and cost planning
The Project Administrator will also be involved in project planning and coordinating the
procurement of products and services
Ensure Other members of a Project team work seamlessly and any obstacles to activities/
project delivery are removed
Provide guidance to team members in the project
Integration and maintenance of project plans
Track and schedule resources for project groups
Monitor the utilization of resources
Undertaking quality reviews
Desired Experience and Skills
Candidate must have experience (proven) in a similar role or as a Contract Administrator in
Australia from any State
Experience in Managing Teams
Strong capability for liaising with various stakeholders
A team oriented attitude
Excellent organization and planning skills
What to Expect
Excellent opportunity for self-development in a reputable organization
An exciting and challenging work environment to support your professional progress
Work for an organization that recognizes and appreciates work-life balance
Regular socialization events
Work with a diverse group of people
How to Apply
Kindly Apply with your CV and an accompanying cover letter or call The Project manager,
Bespoke Publishing on 0418475 235 to discuss the offer in detail
Prepared By:
Name
:
Signature: Date:
Approved By:
Name
:
Signature: Date:
12 | P a g e
Document Title:
Document Number: BP-000-ORP-002
Document Author: Zora singh
Document Date: 10/9/17
Document
Revision: 000
Positions Vacant Advertisement
Job Title: Project Administrator
About Us
Bespoke Publications is a Leading Australian Publisher based in Adelaide, Australia. The
Company is in the Process of Migrating Operations to a bigger Office due to an Increase in
Demand for Services.
The Role
Reporting to the Project Manager, The Project Administrator will be responsible for managing of
costs and cost planning
The Project Administrator will also be involved in project planning and coordinating the
procurement of products and services
Ensure Other members of a Project team work seamlessly and any obstacles to activities/
project delivery are removed
Provide guidance to team members in the project
Integration and maintenance of project plans
Track and schedule resources for project groups
Monitor the utilization of resources
Undertaking quality reviews
Desired Experience and Skills
Candidate must have experience (proven) in a similar role or as a Contract Administrator in
Australia from any State
Experience in Managing Teams
Strong capability for liaising with various stakeholders
A team oriented attitude
Excellent organization and planning skills
What to Expect
Excellent opportunity for self-development in a reputable organization
An exciting and challenging work environment to support your professional progress
Work for an organization that recognizes and appreciates work-life balance
Regular socialization events
Work with a diverse group of people
How to Apply
Kindly Apply with your CV and an accompanying cover letter or call The Project manager,
Bespoke Publishing on 0418475 235 to discuss the offer in detail
Prepared By:
Name
:
Signature: Date:
Approved By:
Name
:
Signature: Date:
12 | P a g e
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