Business Project: Analysis of Red Magazine Office Relocation Project

This business project report examines the office relocation of Red Magazine, a publishing company facing a two-month deadline to move its office. The project focuses on planning and implementing the move with minimal disruption to employees, customers, and suppliers. The report details the project scope, stakeholder identification (including the managing director, key staff, and external investors), and delegation of authority. It outlines project parameters, including scope, outcomes, and resource requirements. The report also develops a project plan, including task assignments, timelines, and dependencies, using a Gantt chart to manage activities. Key project outcomes such as cost, budget, time constraints, and stakeholder satisfaction will be measured at the end of implementation. The report emphasizes the importance of aligning the project with the company's goals and values and incorporating stakeholder feedback to achieve business objectives. The project involves various tasks, including planning, team building, design, execution, and shifting. The report highlights the significance of clear roles, responsibility, and resource allocation for successful project management.

BUSINESS PROJECT WORK

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY ..................................................................................................................................1
Part A: Define project.............................................................................................................1
Part B: Develop a project plan................................................................................................6
C Administration and monitoring of project........................................................................12
Part D....................................................................................................................................16
Part E: Review of project.....................................................................................................19
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21

INTRODUCTION
The business project report is critical topic where focus of assess met is on evaluating on
specific project planning and implementation. In accordance with case study it is determining
that Alexis manager is production manager of magazine publishing company Red. The form has
36 permanent employees which comprise, editors, production staff, sales, advertising, marketing
and support staff. The lease of office will last in two months and therefore production manager
who is working with company from past 6 months is responsible for shifting office from one
location to another without much disruption to key stakeholders that is employees, customers and
suppliers.
The key staff of Red comprise company accountant Meg Natoli, sales manager Byron
page, editorial manager Sandra Ngo, IT manager Bob Breamn and office manager Stella
Breman. In planning every person worked according to their job role and assisted production
manager with every delay and details of office plan which helps in managing smooth planning
like Meg discussed about project software which can easy management of all information. Thus,
the support from key employees helped in appropriate planning and implementation of office at
new location.
Thus, the assessment will outline very bit of detail about project by determined scope of
project and involvement of key stakeholders. Further, it will discussion about development of
project plans and administration and monitoring of project with final reviewing and finalization.
The assessment will be done with the help of 34 open ended question which will be reviewed
and answer in accordance with discussion of case study.
MAIN BODY
Part A: Define project
1. Planning and implementation of new office where the managing director aim at shifting office
from one location to another without disruption of employees, customers and suppliers. The
lease of current premises will end by 2 months and that why Red have only 2 months of planning
and implementing new office. In this scope of project is to plan systematic design according
detailed analysis presented by Nick managing director. As per project focus of manager will be
on making plan for floor and drafting budget prepared by Meg. Thus, it can be said that scope of
project is based on shift in location within 2 months and focus on proper designing and location
1

in order to manage disturbances which will come up with shift. It is necessary of project to
derive addition charges in advance for managing stability in budget plan.
2. Defining stakeholder group when planning for project is important because it helps in deriving
whom to approach for in particular case (Waber, Magnolfi and Lindsay, 2014). Like project
sponsors are external investor bodies of organization who are convinced with pitch of production
manager and ready to vest in business plan. However, manager, employees and key personnel of
project are internal stakeholder of group belong to different department like IT managers,
accounting team, members of marketing and sales department, etc. Further, there are staff
members who holds special responsibilities are from internal expertise department or can be said
that head o every functional unit of publishing company like editorial manager, accounts
managers, etc. In addition, there will be customers who are key stakeholder group of
organization and are external bodies of Red. Lastly, there is funding bodies who are external
investing body of Red and will vest their time and money in project plan of shift of office from
one location to another.
3.
Delegating authority Why/when to contact How to contact
Accountant of company The individual will seek for
budget planning, fund
requirement and staff reporting
in planning. Like The
individuals will assist in
determining the best way to
manage project.
The individual will be
involved in entire
planning of project from
start to end as the person
will be responsible for
analyzing changes in
budget and needs of
additional expenses.
Sales manager The person will help
production manager in seeking
interest of customers and
suppliers with change in
location.
The individual will be
contacted after planning
of location and area with
all relevant changes
(Kerzner and Kerzner,
2017). The person will be
2

responsible for
communication with
external stakeholders in
order to protect individual
interests.
Editorial manager The manager will be
responsible for approving
designs and managing work
regardless of location change
and mismanagement. The
focus of manager will be
ensuring that every person has
laptops for time being in case
the person will have to work
from home.
The person will be
contacted by office
manager and in start of
planning because it is
important for the
production to clarify all
the changes and
disruption which can
occur when changing
location.
IT manager The person will ensure security
of computers and laptops when
working is disrupted
environment. In this Bob the
IT manager of Red will be
responsible for rewiring and
networking office, taking
backup of data, moving IT
accessories to new location,
etc.
The person will be
contacted in start and will
e briefed about the
location and designing of
new office. The manager
will be contacted via
office manager.
Office manager Stella the office manager of
Publishing house will be
responsible basic office
assistance and ensuring that
shift is done with proper
The person is in direct
contact of every
functional unit of
publishing house and
assist the company in
3

safety. varied needs like,
workplace safety,
implication of procedure,
intranet site, etc.
Auditing committee The committee will be
involved for seeking advice
over right and wrong of the
office location, designing and
planning.
The person will be
contacted by office
manager to ensure that
ensure planing of shift
and change in location is
ethical.
Risk management
department
The management will in the
picture because the manager
will assist production manager
in identifying potential risk of
shift in location and will also
assist in mitigating risk at
initial stage where focus of
publishing house will be on
making minimum disruption to
employees, customer and
suppliers.
The person will be
contacted by office
manager for ensure safety
of shift in location of Red
the magazine publishing
company.
4.
Project parameter Information available? Information gained or
needed?
Project Scope Yes Gained
Outcomes of Project Yes Gained
Legislative No Needed
4

requirements
Quality standards
affected
No Needed
Timelines No Needed
Finances Yes Gained
Integration with
organisational goals
Yes Gained
Risks Yes Gained
Stakeholders’
reporting requirements
No Needed
Resources required No Needed
Organisational
procurement processes
No Needed
Resources available No Needed
Resources that must
be obtained
No Needed
5. It is important for the project manager to clarify roles, responsibility in order to derive
limitation of responsibility and project manager. In accordance with case scenario the project
will clear limitation of responsibility with production and managing director who are the guiding
personnels of project.
6. In accordance with resources, it is important for the project manager plan and divided task
according to project scope where the office is planning to shift from on location to another. In
this focus of project manager is on listing basic designs and development of new location. In
accordance with this need of resources will be identified on the basis of allocation (Petit, 2012).
The resources will be accessed and consulted with the help of key staff of Red magazine
publishing company. The staff has varied knowledge over different function and therefore will
5

assist in gaining wide information and resolving queries with regard to resources and planning of
project.
7. Understanding stakeholder is the key concern of project manager because when assigning of
project it was clear to production manager that it is important for the project managing person to
ensure satisfaction of suppliers, employees and customers. However, to manager this project
manager ill be focusing on sharing location and designing detail with key stakeholders who will
helps the project manager in deriving their comfort in certain change. Planning and making
changes according to stakeholders of Red will assist the project managing in achieving their
expectation. Thus, the project report will be produced by incorporating key concern and changes
suggested by stakeholders as it is the best ways to meet their individual needs.
8. Cost, budget planning, time constraints, stakeholder expectation and satisfaction are key
project outcomes which will measured in end of implementation. This will assist project
manager, production manager and managing director in deriving neds of improvement and
efforts of project manager to attain positive return. This is done by making comparison between
actual and strand performance of project planning.
9. When planning for any change it is important for the project manager to have clarity over
goals, values and objectives of company (Christersson and Rothe, 2012). Learning about all
changes project implementation will bing will assist in deriving project change and its link with
certain units of business. In incorporating changes considering changes in all functional units and
stakeholder expectation of Red magazine publishing company is the best way to attain business
objectives and having clarity overall the queries with regard to project plan.
Part B: Develop a project plan
1. The task which will be carried out for office move of red will comprise planning for every
basic detail like, need, organizational objectives, suggestion of stakeholders, involvement of key
staff, team building, group dynamics, designing, developing, execution and shifting. The project
plan n will b made in sequential step in order to avoid mismanagement and loophole.
2.
Major task Time frame Dependencies
1. Planning of office
move
2 to 3 days 3rd day of time frame
6

2. Gathering team of
key staff
2 days 2nd day of time frame
3. Conducting
regular meetings
6 days 6th day of time frame
4. Deriving budget 3 days 3rd day of time frame
5. Assigning if task
according to job role
2 days 2nd day of time frame
6. Preparing contact
list (How to Plan an
Office Relocation,
2018)
2 days 2nd day of time frame
3. Assigning task to team members when learning for project is the critical task for which
project manager will conduct meeting of every person who is involved in project pan. However,
the division of work according to derived time frame will be done with the help of Gantt Chart
which helps in segregating activities and task according time and information like, Bob IT
manager will be focusing on hardware concern of new office whereas Stella will be responsible
for contracting like ad hoc in order to manage cost effective and safety of project plan. In
addition, Meg company accountant of Red will aim at fixing hourly rat of employee who will
rewiring and will redesign office.
4. Project management software suggested by Meg, the company accountant will e used by
project manager because it helps the managing person in listing activities according to time on
the basis of time which is the best way to managing job of every person employ in project within
time constraint. In accordance with this, it can be argued that project management tools enables
assistance of task division on the basis of critical path which enables maximum time taken by
completion of task. This ill helps the project manager in deriving whether office move within
two months is successful plan or will require more time.
5. Gantt Chart and critical path
7

6 Risk management is the critical and foremost work to be done by project manager because it
helps the person in predicting potential risks which can be raised with office move. Like in case
8
Illustration 1: Critical Path
Illustration 2: Gantt Chart

of relocation of Red magazine publishing company risk comprise, stakeholder dissatisfaction,
reduction in consumer, improper designing or IT structuring, loss of data, improper setting, lack
of physical equipment and personnels. IN accordance with risk analysis it can be mitigated by
developing secondary plans (Svejvig and Andersen, 2015). Like IT designs first will be tested at
new location and will approve by Bob Breman. Further, additional specialised personnels ill be
hired on hourly rates to reduce the risk of lack of human resources. Need to physical equipments
will be listed in team meeting to reduce the risk of scarcity. Lastly, the deigns will be approved
in team meeting in order to reduce the risk of confusion or mismanagement which can be risky
for entire project management.
7. Project Budget
Task Name
8. D
ur
a
ti
o
n
9. Star
t
10. Finis
h
11. Prede
cessor
s
12. Resourc
e
Names
13. Cost
Initiation
14. 1
0
d
a
ys
15. Mo
n
11/
26/
18
16. Fri
12/
7/1
8
17. 18. 19. $0.0
0
Office move
20. 5
d
a
ys
21. Mo
n
11/
26/
18
22. Fri
11/
30/
18
23. 24. 25. $0.0
0
Feasibility study
26. 5
d
a
ys
27. Mo
n
12/
3/1
8
28. Fri
12/
7/1
8
29. 2 30. 31. $0.0
0
Planning
32. 1
5
d
a
ys
33. Mo
n
11/
26/
18
34. Fri
12/
14/
18
35. 36.
37. $65,
000.
00
Scope
38. 2
d
a
ys
39. Mo
n
12/
10/
18
40. Tue
12/
11/
18
41. 1,3 42.
43. $7,2
08.0
0
Task 44. 3 45. We 46. Fri 47. 3,5 48. 49. $15,
9

d
a
ys
d
12/
12/
18
12/
14/
18
000.
00
Cost
50. 2
d
a
ys
51. Mo
n
12/
17/
18
52. Tue
12/
18/
18
53. 5,6
54. Indirect
cost,fre
inge
benefit
s
55. $10
0.00
Quality
56. 1
d
a
y
57. We
d
12/
19/
18
58. We
d
12/
19/
18
59. 7 60.
61. $7,0
00.0
0
Staff
62. 2
d
a
ys
63. Thu
12/
20/
18
64. Fri
12/
21/
18
65. 8
66. Alexis,
Office
staff,Bo
b's
assista
nce
67. $69
2.00
Communication
68. 1
d
a
y
69. Mo
n
12/
24/
18
70. Mo
n
12/
24/
18
71. 9 72.
73. $8,0
00.0
0
Risk
74. 2
d
a
ys
75. Tue
12/
25/
18
76. We
d
12/
26/
18
77. 10 78.
79. $7,0
00.0
0
Procurement
80. 1
d
a
y
81. Thu
12/
27/
18
82. Thu
12/
27/
18
83. 10,11 84.
85. $20,
000.
00
Execution
86. 2
0
d
a
ys
87. Mo
n
11/
26/
18
88. Fri
12/
21/
18
89. 90.
91. $20,
000.
00
Monitoirng
92. 1
5
d
a
ys
93. Fri
12/
28/
18
94. Thu
1/1
7/1
9
95. 12 96.
97. $10,
000.
00
Administration 98. 5
d
99. Fri
1/1
100.
Thu
101.
14
102. 103.
$10,000
10