Business Project: Analysis of Red Magazine Office Relocation Project

This business project report examines the office relocation of Red Magazine, a publishing company facing a two-month deadline to move its office. The project focuses on planning and implementing the move with minimal disruption to employees, customers, and suppliers. The report details the project scope, stakeholder identification (including the managing director, key staff, and external investors), and delegation of authority. It outlines project parameters, including scope, outcomes, and resource requirements. The report also develops a project plan, including task assignments, timelines, and dependencies, using a Gantt chart to manage activities. Key project outcomes such as cost, budget, time constraints, and stakeholder satisfaction will be measured at the end of implementation. The report emphasizes the importance of aligning the project with the company's goals and values and incorporating stakeholder feedback to achieve business objectives. The project involves various tasks, including planning, team building, design, execution, and shifting. The report highlights the significance of clear roles, responsibility, and resource allocation for successful project management.

BUSINESS PROJECT WORK

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY ..................................................................................................................................1
Part A: Define project.............................................................................................................1
Part B: Develop a project plan................................................................................................6
C Administration and monitoring of project........................................................................12
Part D....................................................................................................................................16
Part E: Review of project.....................................................................................................19
CONCLUSION..............................................................................................................................20
REFERENCES..............................................................................................................................21

INTRODUCTION
The business project report is critical topic where focus of assess met is on evaluating on
specific project planning and implementation. In accordance with case study it is determining
that Alexis manager is production manager of magazine publishing company Red. The form has
36 permanent employees which comprise, editors, production staff, sales, advertising, marketing
and support staff. The lease of office will last in two months and therefore production manager
who is working with company from past 6 months is responsible for shifting office from one
location to another without much disruption to key stakeholders that is employees, customers and
suppliers.
The key staff of Red comprise company accountant Meg Natoli, sales manager Byron
page, editorial manager Sandra Ngo, IT manager Bob Breamn and office manager Stella
Breman. In planning every person worked according to their job role and assisted production
manager with every delay and details of office plan which helps in managing smooth planning
like Meg discussed about project software which can easy management of all information. Thus,
the support from key employees helped in appropriate planning and implementation of office at
new location.
Thus, the assessment will outline very bit of detail about project by determined scope of
project and involvement of key stakeholders. Further, it will discussion about development of
project plans and administration and monitoring of project with final reviewing and finalization.
The assessment will be done with the help of 34 open ended question which will be reviewed
and answer in accordance with discussion of case study.
MAIN BODY
Part A: Define project
1. Planning and implementation of new office where the managing director aim at shifting office
from one location to another without disruption of employees, customers and suppliers. The
lease of current premises will end by 2 months and that why Red have only 2 months of planning
and implementing new office. In this scope of project is to plan systematic design according
detailed analysis presented by Nick managing director. As per project focus of manager will be
on making plan for floor and drafting budget prepared by Meg. Thus, it can be said that scope of
project is based on shift in location within 2 months and focus on proper designing and location
1

in order to manage disturbances which will come up with shift. It is necessary of project to
derive addition charges in advance for managing stability in budget plan.
2. Defining stakeholder group when planning for project is important because it helps in deriving
whom to approach for in particular case (Waber, Magnolfi and Lindsay, 2014). Like project
sponsors are external investor bodies of organization who are convinced with pitch of production
manager and ready to vest in business plan. However, manager, employees and key personnel of
project are internal stakeholder of group belong to different department like IT managers,
accounting team, members of marketing and sales department, etc. Further, there are staff
members who holds special responsibilities are from internal expertise department or can be said
that head o every functional unit of publishing company like editorial manager, accounts
managers, etc. In addition, there will be customers who are key stakeholder group of
organization and are external bodies of Red. Lastly, there is funding bodies who are external
investing body of Red and will vest their time and money in project plan of shift of office from
one location to another.
3.
Delegating authority Why/when to contact How to contact
Accountant of company The individual will seek for
budget planning, fund
requirement and staff reporting
in planning. Like The
individuals will assist in
determining the best way to
manage project.
The individual will be
involved in entire
planning of project from
start to end as the person
will be responsible for
analyzing changes in
budget and needs of
additional expenses.
Sales manager The person will help
production manager in seeking
interest of customers and
suppliers with change in
location.
The individual will be
contacted after planning
of location and area with
all relevant changes
(Kerzner and Kerzner,
2017). The person will be
2

responsible for
communication with
external stakeholders in
order to protect individual
interests.
Editorial manager The manager will be
responsible for approving
designs and managing work
regardless of location change
and mismanagement. The
focus of manager will be
ensuring that every person has
laptops for time being in case
the person will have to work
from home.
The person will be
contacted by office
manager and in start of
planning because it is
important for the
production to clarify all
the changes and
disruption which can
occur when changing
location.
IT manager The person will ensure security
of computers and laptops when
working is disrupted
environment. In this Bob the
IT manager of Red will be
responsible for rewiring and
networking office, taking
backup of data, moving IT
accessories to new location,
etc.
The person will be
contacted in start and will
e briefed about the
location and designing of
new office. The manager
will be contacted via
office manager.
Office manager Stella the office manager of
Publishing house will be
responsible basic office
assistance and ensuring that
shift is done with proper
The person is in direct
contact of every
functional unit of
publishing house and
assist the company in
3

safety. varied needs like,
workplace safety,
implication of procedure,
intranet site, etc.
Auditing committee The committee will be
involved for seeking advice
over right and wrong of the
office location, designing and
planning.
The person will be
contacted by office
manager to ensure that
ensure planing of shift
and change in location is
ethical.
Risk management
department
The management will in the
picture because the manager
will assist production manager
in identifying potential risk of
shift in location and will also
assist in mitigating risk at
initial stage where focus of
publishing house will be on
making minimum disruption to
employees, customer and
suppliers.
The person will be
contacted by office
manager for ensure safety
of shift in location of Red
the magazine publishing
company.
4.
Project parameter Information available? Information gained or
needed?
Project Scope Yes Gained
Outcomes of Project Yes Gained
Legislative No Needed
4

requirements
Quality standards
affected
No Needed
Timelines No Needed
Finances Yes Gained
Integration with
organisational goals
Yes Gained
Risks Yes Gained
Stakeholders’
reporting requirements
No Needed
Resources required No Needed
Organisational
procurement processes
No Needed
Resources available No Needed
Resources that must
be obtained
No Needed
5. It is important for the project manager to clarify roles, responsibility in order to derive
limitation of responsibility and project manager. In accordance with case scenario the project
will clear limitation of responsibility with production and managing director who are the guiding
personnels of project.
6. In accordance with resources, it is important for the project manager plan and divided task
according to project scope where the office is planning to shift from on location to another. In
this focus of project manager is on listing basic designs and development of new location. In
accordance with this need of resources will be identified on the basis of allocation (Petit, 2012).
The resources will be accessed and consulted with the help of key staff of Red magazine
publishing company. The staff has varied knowledge over different function and therefore will
5

assist in gaining wide information and resolving queries with regard to resources and planning of
project.
7. Understanding stakeholder is the key concern of project manager because when assigning of
project it was clear to production manager that it is important for the project managing person to
ensure satisfaction of suppliers, employees and customers. However, to manager this project
manager ill be focusing on sharing location and designing detail with key stakeholders who will
helps the project manager in deriving their comfort in certain change. Planning and making
changes according to stakeholders of Red will assist the project managing in achieving their
expectation. Thus, the project report will be produced by incorporating key concern and changes
suggested by stakeholders as it is the best ways to meet their individual needs.
8. Cost, budget planning, time constraints, stakeholder expectation and satisfaction are key
project outcomes which will measured in end of implementation. This will assist project
manager, production manager and managing director in deriving neds of improvement and
efforts of project manager to attain positive return. This is done by making comparison between
actual and strand performance of project planning.
9. When planning for any change it is important for the project manager to have clarity over
goals, values and objectives of company (Christersson and Rothe, 2012). Learning about all
changes project implementation will bing will assist in deriving project change and its link with
certain units of business. In incorporating changes considering changes in all functional units and
stakeholder expectation of Red magazine publishing company is the best way to attain business
objectives and having clarity overall the queries with regard to project plan.
Part B: Develop a project plan
1. The task which will be carried out for office move of red will comprise planning for every
basic detail like, need, organizational objectives, suggestion of stakeholders, involvement of key
staff, team building, group dynamics, designing, developing, execution and shifting. The project
plan n will b made in sequential step in order to avoid mismanagement and loophole.
2.
Major task Time frame Dependencies
1. Planning of office
move
2 to 3 days 3rd day of time frame
6

2. Gathering team of
key staff
2 days 2nd day of time frame
3. Conducting
regular meetings
6 days 6th day of time frame
4. Deriving budget 3 days 3rd day of time frame
5. Assigning if task
according to job role
2 days 2nd day of time frame
6. Preparing contact
list (How to Plan an
Office Relocation,
2018)
2 days 2nd day of time frame
3. Assigning task to team members when learning for project is the critical task for which
project manager will conduct meeting of every person who is involved in project pan. However,
the division of work according to derived time frame will be done with the help of Gantt Chart
which helps in segregating activities and task according time and information like, Bob IT
manager will be focusing on hardware concern of new office whereas Stella will be responsible
for contracting like ad hoc in order to manage cost effective and safety of project plan. In
addition, Meg company accountant of Red will aim at fixing hourly rat of employee who will
rewiring and will redesign office.
4. Project management software suggested by Meg, the company accountant will e used by
project manager because it helps the managing person in listing activities according to time on
the basis of time which is the best way to managing job of every person employ in project within
time constraint. In accordance with this, it can be argued that project management tools enables
assistance of task division on the basis of critical path which enables maximum time taken by
completion of task. This ill helps the project manager in deriving whether office move within
two months is successful plan or will require more time.
5. Gantt Chart and critical path
7

6 Risk management is the critical and foremost work to be done by project manager because it
helps the person in predicting potential risks which can be raised with office move. Like in case
8
Illustration 1: Critical Path
Illustration 2: Gantt Chart

of relocation of Red magazine publishing company risk comprise, stakeholder dissatisfaction,
reduction in consumer, improper designing or IT structuring, loss of data, improper setting, lack
of physical equipment and personnels. IN accordance with risk analysis it can be mitigated by
developing secondary plans (Svejvig and Andersen, 2015). Like IT designs first will be tested at
new location and will approve by Bob Breman. Further, additional specialised personnels ill be
hired on hourly rates to reduce the risk of lack of human resources. Need to physical equipments
will be listed in team meeting to reduce the risk of scarcity. Lastly, the deigns will be approved
in team meeting in order to reduce the risk of confusion or mismanagement which can be risky
for entire project management.
7. Project Budget
Task Name
8. D
ur
a
ti
o
n
9. Star
t
10. Finis
h
11. Prede
cessor
s
12. Resourc
e
Names
13. Cost
Initiation
14. 1
0
d
a
ys
15. Mo
n
11/
26/
18
16. Fri
12/
7/1
8
17. 18. 19. $0.0
0
Office move
20. 5
d
a
ys
21. Mo
n
11/
26/
18
22. Fri
11/
30/
18
23. 24. 25. $0.0
0
Feasibility study
26. 5
d
a
ys
27. Mo
n
12/
3/1
8
28. Fri
12/
7/1
8
29. 2 30. 31. $0.0
0
Planning
32. 1
5
d
a
ys
33. Mo
n
11/
26/
18
34. Fri
12/
14/
18
35. 36.
37. $65,
000.
00
Scope
38. 2
d
a
ys
39. Mo
n
12/
10/
18
40. Tue
12/
11/
18
41. 1,3 42.
43. $7,2
08.0
0
Task 44. 3 45. We 46. Fri 47. 3,5 48. 49. $15,
9

d
a
ys
d
12/
12/
18
12/
14/
18
000.
00
Cost
50. 2
d
a
ys
51. Mo
n
12/
17/
18
52. Tue
12/
18/
18
53. 5,6
54. Indirect
cost,fre
inge
benefit
s
55. $10
0.00
Quality
56. 1
d
a
y
57. We
d
12/
19/
18
58. We
d
12/
19/
18
59. 7 60.
61. $7,0
00.0
0
Staff
62. 2
d
a
ys
63. Thu
12/
20/
18
64. Fri
12/
21/
18
65. 8
66. Alexis,
Office
staff,Bo
b's
assista
nce
67. $69
2.00
Communication
68. 1
d
a
y
69. Mo
n
12/
24/
18
70. Mo
n
12/
24/
18
71. 9 72.
73. $8,0
00.0
0
Risk
74. 2
d
a
ys
75. Tue
12/
25/
18
76. We
d
12/
26/
18
77. 10 78.
79. $7,0
00.0
0
Procurement
80. 1
d
a
y
81. Thu
12/
27/
18
82. Thu
12/
27/
18
83. 10,11 84.
85. $20,
000.
00
Execution
86. 2
0
d
a
ys
87. Mo
n
11/
26/
18
88. Fri
12/
21/
18
89. 90.
91. $20,
000.
00
Monitoirng
92. 1
5
d
a
ys
93. Fri
12/
28/
18
94. Thu
1/1
7/1
9
95. 12 96.
97. $10,
000.
00
Administration 98. 5
d
99. Fri
1/1
100.
Thu
101.
14
102. 103.
$10,000
10

a
ys
8/1
9
1/2
4/1
9
.00
Monitor and control
104.
10
d
a
ys
105.
Mon
11/
26/
18
106.
Fri
12/
7/1
8
107. 108.
109.
$35,000
.00
Reporting
110.
3
d
a
ys
111.
Fri
1/2
5/1
9
112.
Tue
1/2
9/1
9
113.
15
114. 115.
$13,000
.00
Cost
116.
4
d
a
ys
117.
Wed
1/3
0/1
9
118.
Mon
2/4
/19
119.
17
120. 121.
$13,000
.00
Schedule
122.
3
d
a
ys
123.
Tue
2/5
/19
124.
Thu
2/7
/19
125.
18
126. 127.
$9,000.
00
8. Consultation form team members when planning any change is the priority of project which
help project managing in analysing various innovative ideas which can helps in reducing cost
involvement and improving planning. Consultation with team members will be done durng team
meeting where every risks and loophole of planning will be discussed to outline ideas for
managing relevant change to improve plan of relocation. Thus, it can be said that consultation
will help project manager in reducing and minimizing risk in office move at the time of
implementation of plan.
9. Final steps of project approach will comprise project presentation to manager with key staff of
Red publishing house. In this discussion the individuals will be allowed to shared individual
opinion over plan and changes which can en made to make plan more efficient. This will help in
protecting interest of every person who will be involved in office move. Thus, it can be said final
steps of approval play crucial role in deriving change before implementation.
10. Project Plan for Approval
Task Name 10. Duratio
n 11. Start 12. Finish 13. Predecessors
Initiation 14. 10
days
15. Mon
11/26/18
16. Fri
12/7/18 17.
11

Office move 18. 5 days 19. Mon
11/26/18
20. Fri
11/30/18 21.
Feasibility study 22. 5 days 23. Mon
12/3/18
24. Fri
12/7/18 25. 2
Planning 26. 15
days
27. Mon
11/26/18
28. Fri
12/14/18 29.
Scope 30. 2 days 31. Mon
12/10/18
32. Tue
12/11/18 33. 1,3
Task 34. 3 days 35. Wed
12/12/18
36. Fri
12/14/18 37. 3,5
Cost 38. 2 days 39. Mon
12/17/18
40. Tue
12/18/18 41. 5,6
Quality 42. 1 day 43. Wed
12/19/18
44. Wed
12/19/18 45. 7
Staff 46. 2 days 47. Thu
12/20/18
48. Fri
12/21/18 49. 8
Communication 50. 1 day 51. Mon
12/24/18
52. Mon
12/24/18 53. 9
Risk 54. 2 days 55. Tue
12/25/18
56. Wed
12/26/18 57. 10
Procurement 58. 1 day 59. Thu
12/27/18
60. Thu
12/27/18 61. 10,11
Execution 62. 20
days
63. Mon
11/26/18
64. Fri
12/21/18 65.
Monitoirng 66. 15
days
67. Fri
12/28/18
68. Thu
1/17/19 69. 12
Administration 70. 5 days 71. Fri
1/18/19
72. Thu
1/24/19 73. 14
Monitor and control 74. 10
days
75. Mon
11/26/18
76. Fri
12/7/18 77.
Reporting 78. 3 days 79. Fri
1/25/19
80. Tue
1/29/19 81. 15
Cost 82. 4 days 83. Wed
1/30/19
84. Mon
2/4/19 85. 17
Schedule 86. 3 days 87. Tue
2/5/19
88. Thu
2/7/19 89. 18
C Administration and monitoring of project
1. It is important to administer and monitor project because it helps in deriving effectiveness of
project planning. Project manager is responsible for ensuring that every staff members is
working according to own responsibility and duty for which the individual will focus on team
monitoring where focus of manager will be on key aspect that is task execution, management of
every project responsibility, creation of mismanagement, and execution on the basis of panned
12

time line. Regulation a day to day check is the best way of employee monitoring which will
implied by project manager to ensure that every person in project is working according to
individual role and responsibility (McManus, 2012). On the other hand, project manager will
focus on making record of performance on the basis of individual job role which will helps the
person in regular and effective monitoring and administration of responsibility of team manager.
2. Leave is not a calculative step of project manager but still the person is responsible for
ensuring that team members are working on project continuously. In case the managing person is
on lave still the manager will be in touch with team members via smartphones from where the
person will be seeking for every detail to ensure continuous flow of work. Apart from this, if
person working on project are disabled or impaired than it is important for the project manager to
ensure individual health and safety on priority. Therefore, in case any person is not keeping well
or lacks work management for the day then the project manager will be considering that request
on hon and will be not forcing any person to work regardless of interest and health concerns.
3. Cost in office move comprise various expenses like, moving of office furniture, rewiring,
consumable cost, testing, designing, etc. for which record keeping system will be used by Red
Magazine publishing company. Further, record filing system will be used for recording resources
in which project manager will maintain paper record which will be with every team member
involved project. Further, email management of resources will be for managing heads and
director of Red Magazine firm. Project time lines will be recorded in emails and project
management software which depicts clarity of task and project activities. Email will be used to
store and record information issues to staff members of Red.
However, in formation to customers will be issue via social media sites and by personal
contact list to potential shoppers (RECORDS FILING SYSTEMS, 2017). Whereas records of
project reports will be kept in project record management of Red publishing house which will
reduce the risk of administration, monitoring and mismanagement. Lastly, the contracts issue to
suppliers will be stored in contract management guide because supplier chain management is the
foremost concern of project plan and execution.
4. Project monitoring system will be used by project manager to track success of project where
the managing person will ensure success and management of each and every aspect of office
move that is resource management, budget tracking, centralized communication, milestone
tracking and notification and alerts. In implication of project monitoring system project manager
13

will consult IT manager BoB as the person own core knowledge over designing of software and
project systems (Project Monitoring System tracks and monitors activities and tasks to ensure
the highest level of efficiency and effectiveness for your projects, 2018). Project manager will be
responsible for monitoring activities and success where IT manager will assist the managing
person in tracking detail and in notifying alerts. Budget, collaboration space, resources,
milestone, flexibility of designs, and risk alerts will be monitors and evaluated by project
manager. The main motive of implementing monitoring system is to identify alerts which will
notify the situation of loopholes, mismanagement and lacking performance as per comparison of
actual and standard performance.
5.
Project reporting template
Weekly staff updates This is very crucial to e measured and reported because this
helps project manager in evaluating success of project on the
basis of staff functions. In accordance with this project
manager ill focus on performance of staff on the basis of
individual responsibility. This will help in deriving individual
interests and need of training to workers.
Weekly staff updates will be kept in mail to assure success of
project and milestone yet to be achieved in designing and
shifting of new office.
Monthly report to management
team
This is the necessary part planning and executing office move
because it helps to manage director of Red in determining
success of shift because the lease of current office will end in
2 months. However, this reporting will help in analyzing
success of planning and effectiveness of execution (Turner,
Ledwith and Kelly, 2012).
However, on the basis of monthly report Nick Mitchell will
be able to predict whether the office shift will be successful
within time constraints and planned budget.
Weekly reports to investors Investors seeks major interest in success of project because
14

the person vest their money I success and progress of certain
plan of company. Lie the investors of office move plan of
Red magazine publishing company will seek for weekly
reports for evaluating work in progress as per the money
vested and also to derive interest o company in managing
change.
Weekly reports to investors will comprise detail of employee
working project, training organized by management use of
resources, changes in designs, incurring expenses, changes in
budget plan and information management with suppliers and
communication with stakeholders.
Monthly report to stakeholders Report to stakeholders by project manager will help in
protecting interest if individual which was the key concern of
production manager and managing director of Red publishing
house. The reports are prepared to make flow of information.
Th report by project manager of Red will comprise monthly
performance of plan and changes which will be done in
upcoming week.
It is important to maintain stakeholder report because it is a
great way for project managers to keep track of a project's
progress and also helps them identify risks and other
challenges that need to be addressed.
6. Risk management strategy for office relocation is based on 4 steps where all team members
will be focusing of identifying risk related to individual job role and responsibility. Like Bob will
aim at analyzing IT risks which can be a problems and loss of data of IT accessorize. Further,
office manager can be focus on complying with safety and health hazards which can be another
crucial risks in office relocation Red magazine publishing firm. Further, on the basis of
sequential risk assessment steps focus of project manager will be on assessing and controlling
risks by concerning with head of departments. Lastly reviewing level of risks and implication of
mitigation strategy is the step that assist in risk management.
15

Analysis of ongoing risk is important because it helps project manager in managing
continuous changes to overcome loophole which can be hindrance to project plan. It is important
for the managing person to ensure that team is aware about potential risk and changes which
needs to be managed for which project manager of Red will conduct regular training and
informal meetings to share progress of relocation and risk which can come in the future. The risk
management pans will be prepared after discussion with team members and departments heads
because the discussion will assist in seeking for best advice order to reduce or managing risk in
minimum cost (Somsuk, Wonglimpiyarat and Laosirihongthong, 2012). Unforeseen risk will be
mitigated by consulting with production manager and departments heads because these are the
individual who owns simplified way to mange uncertain situation of individual functional unit.
7. Project deliverable of office move will be increasing queries of stakeholders like
customer sand supplies. In accordance with individual queries it can be evaluated by
project manager when the project plan is beneficial or not. On the other hand, incurred
expenses will be evaluated on the basis of planned budget which will help in outlining
success of project. The manager of project will be focusing on managing comparison of
planned, actual and standard performance which will help in determining success of
office move.
Part D
1. Within an organisation or project, in order to carry out the operations, the proper management
of the different sort of financial statements is very necessary in order to have a good placing of
the activities and operations (Dobrovolskienė and Tamošiūnienė, 2015). Some major financial
activities that are been taken in the consideration by the firm are:
 Income statement: it involves the details of the revenues, expenses, profit and loss that
is been generated while operating or till reporting period. It is important as it p[resents the
functional results of an entity.
 Balance sheet: it includes the details of liabilities, assets and equities that are utilised or
owned till reporting time. It presents a specific time period.
 Cash flow statement: it showcases the cash inflow and outflows during the reporting
period of project. It helps in issuing statement for other parties.
 Retain earning statement: It is the change in the equity during reporting period of
project.
16

2. Various operations are been followed within a project which will support the proper
management of the project accounting that will help in the proper management of a project
(Nicholas and Steyn, 2017). It includes:
 Compiling: the compilation of the organisation is very important to maintain the
accuracy of data related to project.
 Formatting: it is also essential as based formatting may make the data to be disoriented.
 Grammar and Spelling: it is important to look after in order to avoid any sort of
confusion or conflict while analysing.
 Data Accuracy: this is the most essential and effective factor that is required to maintain
the ethical considerations of the project.
3. In order to maintain and review the financial records during the assessment of cost, invoice
and internal charges. It involves the following steps:
 Cost assessment: This will help the fir to carry out the project development in much
effective manner. It involves the assessment of all the expenses and purchases that are
been made.
 Billing process: The proper management of the billing or invoice is been looked after
that will help in proper assessment of financial costing of project.
 Budgeting: it is the planning of the financial resources related to project with ethical and
legal consideration of organisation.
4. A wide range of products and services are been taken in the consideration by the organisation
to maintain the financial consideration by the firm that will help the organisation to carry out
business operations and activities in much effective manner (Besley, 2015). Once the project is
successfully completed, delivered and implemented, the team is been communicated about the
further operations which may include the instruction of working on the another project or the
team to be dissolved in order to carry out the proper management of the business activities and
operations that are taken in consideration by the firm, while managing project.
5.
Final project report
Project name Shifting of Red Office
Description Shifting the office of Red publication to anew location
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Date 01/12/2018
Project success factors:
Factor Description
Moving and establishing
successfully
Moving of the entire publication house with all assets to a new
location in an effective way.
Unexpected events
event impact Actions taken
Failure of Data
backup
Loss of important data Setting of proper data protection
measures.
Lack of space May affects the other operations Proper warehousing can be arranged.
Project performance
Schedule
Planned
finish date
Actual finish
date
Variance On schedule Ahead of
schedule
Behind
schedule
07/12/2018 07/12/2018 NA 
Budget
Approved
budget
Budget spent variance On budget Under budget Over budget
$120,000 $120,110 $110 
Success criteria
Success criteria Criteria met Comments
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Red office is successfully
moved
Red office is moved
successfully with
implementation.
The moving was as per the
planed and approved by
management team.
Besides this, the details of invoice, bills, cost management, balance sheets and budget
reports will be attached with the final project report that will help the organisation to have the
better planning of operations.
6. A wide range of documents will be Signed off by Nick in order to carry out the proper
management of the operations of moving the Red office. The Final project report, project
proposal and cost plan with the budgeting is been carried out at the organisation in order to carry
out the shifting process. Alixis will see though the consent of all the management personnels
involving sales manager, IT manager, accountant and editorial manager.
Part E: Review of project
1.
 Project review is important because it helps in determining need of further improvement
in planing, designing, developing and executing project.
 Focus of project manager will be on analyzing own efforts in office move. Further, it will
assist the person in deriving own skills of coordinating and cooperation with team
members who are working together.
 Reflective writing or followup from departments heads and managing directors are the
best tool for determining own progress and success form one particular project.
 However, informal meeting with team members of project and Red Magazine publishing
company will help in participation in review which will helps project manager in
collecting feedback over own performance. Informal session are the best way to analyze
effectiveness of individuals way of working and managing team on project.
2. Survey consist of open ended question where focus of project manager will be on evaluating
and taking review of own performance from team member involved in project plan. The survey
will be based on questionnaire which is given below:
Name:
Gender:
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Job role:
1. Do you feel office move was a successful plan?
2. What according to you was the best part of project plan?
3. Do you feel project plan offered clarity over your job role and responsibilities?
4. Were you satisfied with communication of project manager?
5. Do you feel weekly reports of staff was a beneficial plan to mitigate risk?
6. What according t you was the major imitation of project plan?
7. Do you feel company will experience any problem after this project planning and relocation
of Red Magazine publishing company?
8. Suggest two improvement measures which can be managed in future project planning of
Red?
CONCLUSION
The assessment was based on office move project planning of Red the magazine
publishing firm which has 36 permanent employees and 5 departments heads. The focus of firm
is on maintaining stakeholder satisfaction regardless of any change. The managing director of
Red asked project manager to plan office move to new location in 2 months because the lease of
present location will end by 2 months. The project person made use of various tools and
techniques to managing successful business project. Thus, the study concluded with by outlining
success of planning and development of project plan. Further, it discussed about monitoring and
administration tools used by project manager and lastly the project manager reviewed own
performance wit the helps of follow-up feedback and survey questions.
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How to Plan an Office Relocation. 2018. [Online]. Available through:
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