Creating a Project Scope Management Plan for Peter's Yard UK

This document provides a template for a project scope management plan, outlining the processes involved in defining, developing, validating, and controlling project scope. It includes sections for the front cover, introduction, scope management approach, roles and responsibilities, scope definition, project scope statement, work breakdown structure (WBS), scope validation, scope control, version history, glossary of project terms, and documentation references. The template emphasizes the importance of managing project scope to ensure that only the required work is completed and to avoid project creep, and it references Peter's Yard company as a sample use case.

PROJECT SCOPE MANAGEMENT PLAN TEMPLATE
This template guides you through each stage of preparing an effective scope management plan that ensures success. With this plan you clearly state the exact
work that need to be done and schedules to attain the project objective. There are six processes to scope management within the PMBOK® framework.
• 5.1 Plan scope management
• 5.2 Collect requirements
• 5.3 Define scope
• 5.4 Create WBS (Work Breakdown Structure)
• 5.5 Validate scope
• 5.6 Control Scope
A critical part of project management is the ability to manage the project scope from its inception through to sign-off. This template is designed to enable you to
produce an effective Scope Management plan. All essential details and descriptions of what the exact nature of the project is are contained in this management
plan. It also defines how end user requirements will be translated into deliverables and their associated workable chunks.
This plan ensures that everyone has a common and thorough understanding of the projects overall objective and how this need will be met. It defines the role and
responsibility of every individual linked to the project and the communication that must occur between different parties to ensure it success.
FRONT COVER D ESCRIPTION: this page details the typical items found on the cover of scope management plan. Amend its contents to
reflect the needs of your specific project and organization’s culture.
Displays a top-level summary of
essential information relating to the
Scope Management Plan.
• Project Manager is listed as its author along with their contact details. In some organizations the Project Sponsor may
also be co-author f this plan
• Project Name that this plan relates to.
• Version of Scope Management Plan
– Version history will be shown in relevant appendix.
• Approval:
– Lists the names and job titles of each person who as given approval and sign-off of this plan. – The
date and version they have approved accompany their signature.
• Circulation List of who (name, location & organization) has received stated version.
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Project
Working Title: Project Description: Version: Date:
Project Contact tel: Sponsor:
email:
Plan Contact tel: Author:
email:
Organization:
SCOPE MANAGEMENT PLAN APPROVAL
Printed Name & Job Title Project Role Signature Date Approved
Team leader Tob leade team 16.1.2018
Share holder To increase market 16.1.2018
Sponser To help for promotion 16.1.2018
Project manger To mange all team leader 16.1.2018
CIRCULATED TO:
-
-
-
-
-
-
-
-
-
-
INTRODUCTION – this section of the scope management plan describes the process that will be undertaken to ensure that only the work required to deliver the
service or product is completed and any other work is excluded from the project’s scope. It describes how the scope of the project will be defined, developed and
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validated along with the roles and responsibilities of individuals as they relate to scope management. It also describes the process that will be used to control and
manage the scope during its lifespan, so that project creep can be avoided.
Project management plan is help to determine effective activity to set up the organisation. In this way project management plan is help to each
activity to solve business issues and development of nation. In this context present report is on the Peter's yard company. This company basically
located in united kingdom and provide different kinds of services in food and beverages. Further, it also plays very important role to make
successful economy in the country. Internet also become increasing which integrated in the business marketing.
SCOPE MANAGEMENT APPROACH – this section summarizes the scope management approach that will be wised for the project. It defines who has overall
responsible and has authority for this area as well as what documents and measures will firstly define and then validate the scope. It describes the entire change
request process.
Scope Management is the collection of processes used to ensure that the project includes all the tasks required to
complete the project while excluding all work which is out of scope. The plan clearly defines who is responsible for
managing the project's scope and acts as a guide for managing and controlling the scope.
ROLES & RESPONSIBILITIES – this section of the plan lists the names, contact details and responsibilities of anyone who is involved in scope management. This
will include individual stakeholders, team members, sponsor and project manager. It will state who is responsible for and has the authority to accept the scope’s
project deliverables and the person or persons who have the overall authority to accept the final project deliverable.
In role and responsibility is most imp[ortant to increase the level of performance and mange all work on time. It is help to all share
holder and team memberin workiong place. It isn help to increase the performance level in market. responsibilities are the specific tasks or
duties that members are expected to complete as a function of their roles. They are the specific activities or obligations for which they are held
accountable
SCOPE MANAGEMENT ROLE L EVEL OF
AUTHORITY NAME & ORGANIZATION CONTACT DETAILS PROJECT ROLE
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Role of Manager During Project
Life Cycle. Business Planning /
Feasibility. The Scope manager can
be involved in the project as early as
the business case stage where they
assess the high-level business
requirements to provide an
estimated functional size of the
proposed project.
Higher level
Middle level
Lower level
Peter's yard
Role of scope
manger
Role of project
manger
SCOPE DEFINITION – is the area of the plan that describes how the project deliverables will be defined so that each one has a detailed description. This section
needs the existence of the Requirements Document, Requirements Management Plan and a Requirements Traceability Matrix so that they can be referred to in
the definition explanation. It will also refer to any other documents that it uses as part of this process i.e. Project charter, scope statement etc. Finally this section
descries the tools and techniques that will be used in the scope definition process.
Tools & Techniques
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In project management plan is used most important top focus on tools and techniques in work place. Tools and techniquers is increase the level of performance and maintaied the
gorwth rate in market. I is focus on the project eveltion and review techniques in work place.
PROJECT SCOPE STATEMENT –in this section the work required for each of the project deliverables is described in detail. There are five subheadings shown
below that must be included in a scope statement.
Product Scope Description
This company is help to expand the business opportunities to expand the business in organisation. This company is to be focus on different aspect
of work and working condition in organisation.
Product Acceptance Criteria
In such kind of projerct is to be accpect is all the condtion is to be full fill all the condtion in market and increase the level of compititon.
Project Deliverables
In this project is to be focus on internal activity and digital technology in work place. It is help to increase the level of performance and all level mangwer is to be
doing there best posible outcomes.
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Project Exclusions
In this prpject digital technology is had to be focus on different aspect of working condition. In addition to this, it also increases competitive advantages that important for
increasing efficiency, sales and save money.
Project Constraints
The three most significant project constraints -- schedule, cost and scope -- are sometimes known as the triple constraint or the project management
triangle. A project's scope involves the specific goals, deliverables and tasks that define the boundaries of the project.
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Project Assumptions
Project Assumptions. Assumptions are events that are expected to occur during a project's life cycle, often without
any proof. They are accepted as truths at the start of a project, though they can turn out to be false in market.
WORK BREAKDOWN STRUCTURE (WBS) – in this section the WBS and its associated dictionary define each of the project deliverables, its associated work
packages and how each of these components will be managed throughout the project duration. It outlines how the scope has been divided up or decomposed
into manageable chunks.
In the above work background structure different activity has been performance in organisation. All the activity is most important in organisation.
There are several tasks developed to perform effective results in the business unit.
WBS ID LEVEL NAME OF ELEMENT WORK DESCRIPTION BUDGET $ RESOURCES DELIVERABLE
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Planing of project
Implemation of
Project
Project closer
Planing of each and every activity of project and
increase the level of performance.
In implemation of project os focus on the
research work, analyes of data and evaltion of
data.
In project closer is focus on remmonatioin of doinf
work.
10,000
50,000
1,00,000
SCOPE VALIDATION – describes how each of the project deliverables will be validated or verified against the initial scope baseline. It describes how each of these
deliverables will be formally signed off and accepted by the ‘customer’ both during the project lifecycle and the single end deliverable that defines the end of the
project.
In valution of project is help to increase the performance level and Validate Scope is the process of formalizing acceptance of the completed project
deliverables. The key benefit of this process is that it brings objectivity to the acceptance process and increases the chance of final product, service,
or result acceptance by validating each deliverable
SCOPE CONTROL – this is a vital section of this management plan as it describes the way project creep will be prevented and changes to the scope baseline
assessed, evaluated, approved and integrated into a new version of the project scope. It also outlines how progress will be monitored and the status reporting it
requires as well as how any approved changes will be communicated within the project team, third-parties and to relevant stakeholders. If an organization uses a
Change Control Board (CCB) as part of the control process this will be explained here.
Socpe control is focus on evaltion, monitorting internal as well as external acrtivty to increase the level of performance and Control
Scope is the process of monitoring the status of the project and product scope and managing changes to the scope
baseline.
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APPENDIX A – VERSION HISTORY
This appendix records the version history of this plan. For each new and approved version the reasoning behind its creation are described below
Version
Number Name of Implementation Author Date
Revised Approved by Date
Approved Reasoning behind new version
1.0
Group work 15.1.2018 Team Manger 16.1.2018
Group work is help to increase the level
of performance and maintaied doing work
fast.
APPENDIX B – GLOSSARY OF PROJECT TERMS
Each project uses standard acronyms and develops their own for the ease of communication. It is important to record them in this plan to ensure clarity of
description and terminology is consistent in every communication.
Acronym / Term Standard or Project Definition
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PMO CCB
Project Management Office :- project
maangement is help to increase
performance in organisation and help
to maintaied the growth rate in market.
This office located in united kindom.
Change Control Board
In change control borde isn help to
change or do some thing new as per
the demand in market.
APPENDIX C – DOCUMENTATION REFERENCES
Any professionally managed project has extensive documentation the purpose of this appendix is to record which documents (plus the version used, if
applicable) have been used in the production of and conjunction with of the communications management plan.
ISBN / Reference / Version Document Author
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Requirements Document :-
Human reosurces department is focus on requirtment and increase the level of
performance in market. Human resource department is help to all internal activity
to requirte new employees in organsiation.
Requirements Management Plan
The Requirements Management plan is used to document the
necessary information required to effectively manage project
requirements from definition, through traceability, to delivery.
Requirements Traceability Matrix
The Requirements Traceability Matrix (RTM) is a document that links
requirements throughout the validation process. The purpose of the
Requirements Traceability Matrix is to ensure that all help to all
requirtment process in wrok place.
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APPENDIX D – REPORTING REQUIREMENTS
All professionally managed projects require extensive and detailed reporting structure this appendix can be used to record which reports are required as part of
this management plan.
The above report states that the Peters yard has adopted the various digital technologies in a effective way. But still the company needs to
effectively implement the different digital technologies. It can be easily determined by the research study that there are many different elements and
components within the the digital transformation and disruption. The cloud computing is utilised in the administrative department, mobile
technology and social media which may be used in the connection and communication process to interact with the customers.