MNG00785 - Business Relocation Project Management Analysis

This project management report details a business relocation project, addressing various aspects from initiation to closure. The report includes a communication plan, stakeholder prioritization matrix, and a project communication matrix to ensure effective information flow. It outlines a detailed work breakdown structure (WBS) and a RACI chart to define responsibilities. Time estimation is provided through a timeline report, and risk management strategies are identified, along with a quality management plan. Change management processes are defined, and the project closure phase includes transition plans, procurement closure, and knowledge management. Customer feedback is considered, and the report concludes with lessons learned and a bibliography. The assignment covers all phases of project management, including planning, execution, and closure, ensuring a smooth transition for the business. The report also includes change management, risk assessment, and quality control measures, ensuring a well-managed project.

Running head: PROJECT MANAGEMENT
Business relocation
Name of the Student
Name of the University
Author’s Note

1
PROJECT MANAGEMENT
Table of Contents
1. Communication plan, WBS and RACI........................................................................................2
1.1 Stakeholder prioritization matrix...........................................................................................2
1.2 Project communication matrix...............................................................................................3
1.3 Work breakdown structure....................................................................................................6
1.4 RACI Chart............................................................................................................................9
2. Time estimation.........................................................................................................................12
2.1 Timeline reporting...............................................................................................................14
3. Risk and quality management....................................................................................................15
3.1 Risk identification................................................................................................................15
3.2 Quality.................................................................................................................................16
4. Change management..................................................................................................................18
5. Project close...............................................................................................................................19
5.1 Transition plan.....................................................................................................................20
5.2 Close procurement...............................................................................................................21
5.3 Knowledge management.....................................................................................................21
5.3 Lessons learnt......................................................................................................................22
6. Customer feedback....................................................................................................................22
Bibliography..................................................................................................................................24

2
PROJECT MANAGEMENT
1. Communication plan, WBS and RACI
1.1 Stakeholder prioritization matrix
Stakehold
er
What is
the
stakehold
er’s main
issue?
Pow
er
Inter
est
Influe
nce
Impa
ct
Urgen
cy
Legitim
acy
Tot
al
Priori
ty
Project
manager
Improper
manageme
nt of the
project.
1 3 1 1 3 2 11 Mediu
m
Project
CEO
Lack of
focus on
the project
1 3 2 1 1 1 9 Mediu
m
Operationa
l manager
Improper
packing of
computers
,
telephones
and
different
types of
3 1 3 3 1 2 13 High

3
PROJECT MANAGEMENT
laptops.
Administra
tive
manager
Problems
in
determinin
g new
premises
3 1 3 3 1 2 13 High
Workers Improper
movement
of the
server
1 3 2 1 1 1 9 Mediu
m
HR
manager
Hiring of
inexperien
ced team
members
1 3 1 1 3 2 11 Mediu
m
Financial
manager
Improper
manageme
nt of
project
budget
1 3 2 1 3 2 12 Mediu
m
1.2 Project communication matrix
Stakeholder Learn from
stakeholder
Share with
stakeholder
Timing Method Owner
Project N/A The project 9.am Meeting Team leader

4
PROJECT MANAGEMENT
manager manager
generally
shares
information
about the
project
objectives as
well as goals
so that the
project
manager can
undertake the
project
effectively.
Operational
manager
N/A The
operational
manager
discuses
strategies that
the worker
must use
while moving
the resources
9.am Meeting,
email
Workers

5
PROJECT MANAGEMENT
of the
organization
to the new
office.
Workers The workers
learnt
strategies for
managing
issues which
they
generally
face during
the
movement of
the server.
The worker
generally the
issues that
they face
while moving
the server to
the team
leaders.
9.am Meeting,
email
Team leaders
Financial
manager
N/A The financial
manager
discusses the
financial
issues that
they
generally
face during
10 a. m Email Team leaders

6
PROJECT MANAGEMENT
the progress
of the
project.
1.3 Work breakdown structure
[Business relocation]
1. Charter sign off
2. [Project initiation phase]
2.1 Developing business plan
2.2 Cost benefit analysis
2.3 Project charter development
2.4 Recruitment of project team
3. [Project planning phase]
3.1 Identification of project need
3.2 Collecting different project details
3.3 Getting approval from the project
3.4 Development of project plan
3.5 Development of resource plan
3.6 Creating proper plan for relocation
3.7 Quality plan development

7
PROJECT MANAGEMENT
3.8 Proper report for managing risks
3.9 Creating draft for the project
4. [Project execution phase]
4.1 Determining new premises
4.2 Making arrangement for movement
4.3 Packing computers, telephones as well as laptops
4.4 Moving the server of the company
4.5 Setting computers as well as telephones
5. [Project closure phase]
5.1 Getting sign off from stakeholders
5.2 Documentation of the project
Project name: Business relocation
Work packages Duration Start Finish
Business relocation 30 days Mon 20-01-20 Wed 26-02-20
Project initiation phase 6 days Mon 20-01-20 Mon 27-01-20
Developing business plan 2 days Mon 20-01-20 Tue 21-01-20
Cost benefit analysis 1 day Wed 22-01-20 Wed 22-01-20
Project charter development 2 days Thu 23-01-20 Fri 24-01-20
Recruitment of project team 1 day Mon 27-01-20 Mon 27-01-20
Milestone 1: Completion of initiation 0 days Mon 27-01-20 Mon 27-01-20

8
PROJECT MANAGEMENT
phase
Project planning phase 11 days Tue 28-01-20 Tue 11-02-20
Identification of project need 1 day Tue 28-01-20 Tue 28-01-20
Collecting different project details 1 day Wed 29-01-20 Wed 29-01-20
Getting approval from the project 1 day Thu 30-01-20 Thu 30-01-20
Development of project plan 2 days Fri 31-01-20 Mon 03-02-20
Development of resource plan 1 day Tue 04-02-20 Tue 04-02-20
Creating proper plan for relocation 1 day Wed 05-02-20 Wed 05-02-20
Quality plan development 2 days Thu 06-02-20 Fri 07-02-20
Proper report for managing risks 1 day Mon 10-02-20 Mon 10-02-20
Creating draft for the project 1 day Tue 11-02-20 Tue 11-02-20
Milestone 2:Completion of planning
phase
0 days Tue 11-02-20 Tue 11-02-20
Project execution phase 11 days Wed 12-02-20 Mon 24-02-20
Determining new premises 3 days Wed 12-02-20 Fri 14-02-20
Making arrangement for movement 4 days Mon 17-02-20 Thu 20-02-20
Packing computers, telephones as well as
laptops
1 day Fri 21-02-20 Fri 21-02-20
Moving the server of the company 2 days Sat 22-02-20 Sun 23-02-20
Setting computers as well as telephones 1 day Mon 24-02-20 Mon 24-02-20
Milestone 3: Completion of execution
phase
0 days Mon 24-02-20 Mon 24-02-20

9
PROJECT MANAGEMENT
Project closure phase 2 days Mon 24-02-20 Wed 26-02-20
Getting sign off from stakeholders 1 day Tue 25-02-20 Tue 25-02-20
Documentation of the project 2 days Tue 25-02-20 Wed 26-02-20
Milestone 4: Completion of closure
phase
0 days Mon 24-02-20 Mon 24-02-20
1.4 RACI Chart
WB
S
code
Activity
Name
Project
manage
r
Operation
al
manager
Administrati
ve manager
Worker
s
HR.
manage
r
Financi
al
manage
r
1.1
Developi
ng business
plan
R, A I C
1.2
Cost
benefit
analysis
C, I R, A
1.3
Project
charter
development
R, A C I
1.4
Recruitm
ent of project
team
C I R, A

10
PROJECT MANAGEMENT
2.1
Identifica
tion of
project need
C I R, A
2.2
Collectin
g different
project
details
I C R, A
2.3
Getting
approval
from the
project
R, A C, I
2.4
Develop
ment of
project plan
R, A I C
2.5
Develop
ment of
resource plan
C I R, A
2.6
Creating
proper plan
for relocation
R, A I C
2.7
Quality
plan
development
C I R, A

11
PROJECT MANAGEMENT
2.8
Proper
report for
managing
risks
C I R, A
2.9
Creating
draft for the
project
R, A I C
3.1
Determin
ing new
premises
I C R, A
3.2
Making
arrangement
for
movement
I A C R
3.3
Packing
computers,
telephones as
well as
laptops
I A C R
3.4
Moving
the server of
the company
I A C R
3.5 Setting I A C R