Business Staffing & Recruitment: Event Analysis and Legal Compliance

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Added on 2024/07/02

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This assignment provides detailed answers to questions related to business staffing and recruitment. It covers various aspects such as identifying business events that necessitate new staff recruitment, determining primary factors in staffing needs, and the importance of discussing workload considerations with staff. The assignment also addresses the information required for management approval of new positions, essential components of a job description, and the significance of customer service experience in TH&E positions. Furthermore, it delves into legal considerations in advertising for staff, the role of application forms in streamlining the process, shortlisting techniques, and the content of rejection letters. Special arrangements for interviews, compliance with privacy laws, EEO legislation, and various checks and testing methods used during the selection process are also discussed. The assignment concludes by outlining the key aspects of an induction program and the importance of workplace health and safety communication, offering a comprehensive overview of the recruitment and onboarding process. Desklib provides access to this and many other solved assignments.

Assessment 1
Your task: Answer the following questions. Each question must be completed.
Question 1
List 5 business events that would require you to recruit new staff:
1. It is necessary for the company to expand the business to recruit the staff.
2. They have to organize the various training events that help to gain knowledge.
3. They have to make the event of planning that helps them to carry out the activities.
4. They have to analyze the different seasonal factors so that there will be no risk.
5. They also make the changes in the activities of business and evaluates the operational hours.
Question 2
What is the primary factor in determining staffing needs?
Staffing needs can be determined through the different resources such as resources, capital etc. If these needs
are fulfilled then the organization can easily determine the current and existing needs of employees.
Question 3
Why should you regularly discuss workload considerations with your staff?
It is necessary for managers to analyze the performance of staff and also evaluates their workload according to
the tasks. This can be done as it helps them to gauge the stress level and on the basis of the workload the
company recruits number of people.
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Question 4
List 3 pieces of information you may need to supply to management when making a written submission for
approval of a new position.
1. They have to provide the reasons for recruiting the more number of staffs.
2. It is necessary for the company to provide the necessary information for recruiting the position.
3. They have to provide the necessary information in relation to salary and also convey the dates of holidays.
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Question 5
List 6 pieces of information a job description should contain.
1. It should include the detail of job title that states the position of job.
2. They also provide the information in relation to terms of job that is a term of employment, salary, holidays
etc.
3. A job description includes the qualification details of candidates.
4. They also provide information about the skills of candidates (Shen, et. al., 2017).
5. It also specifies the date of joining of candidate on which they have to join the firm.
6. They also mention the essential qualities that can be attained by candidates.
Question 6
Why are customer service attitude and experience an important part of the selection criteria for TH&E
Positions?
It is necessary for the company to maintain the customers by providing them better services this helps in the
process of selection. As the goodwill and reputation of business rely on the services of customers and their
relationships. If it is not maintained then it affects the development of business.
Question 7
How do well-written selection criteria help the selection process?
 The selection criteria provide the accurate framework for the method of selection
 Through this method, the parties can understand and gain knowledge at the time of interviews.
 The selection process helps the committees to develop and maintain the consistency in organizations.
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Question 8
When advertising for staff, there are several legal matters that you must be aware of. List at least 5:
1To advertise the matter, they have to provide the necessary information in relation to job.
2. They should be no provision of discrimination in relation to employees on the basis of sex, age, race, caste etc.
3. In advertising, they have to specify the age for employees and their work which they are going to perform.
4. They should provide the job to male and female, there is no discrimination on basis of sex according to the sex
discrimination Act 1984.
5. The company has to provide the necessary policies, regulations, and standards to their employee so that they
can work in an effective manner.
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Question 9
How can an application form help you process applications more quickly?
With the help of application form, the organizations can easily summarise the number of applications as the
resume provides the necessary information of the candidates with all their details. Through this, they can
easily review the detail information.
Question 10
Describe the process of ‘shortlisting’ or ‘culling’.
Shortlisting is the method that determines the candidates from the pool of applicants who meet the desired
criteria and want to move further and that can be in form of an interview.
Question 11
List 2 pieces of information you should include in a rejection letter:
1. They should provide the reason for rejection that why they are not selected.
2. They also specify their good qualities and also appreciate for their skills and knowledge.
Question 12
List 3 examples of ‘special arrangements’ you may need to make when preparing for interviews:
1. To interview the candidates the staff has to make available the passes or entry tickets through which they
can enter.
2. They have to provide the facility of parking so that candidate can easily park their vehicles.
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3. They have to provide the facilities for laptops, projector, and blackboard to their candidates.
Question 13
How can you comply with privacy laws when storing applications?
It is necessary for the organisations to keep the information secret and confidentiality. It is the duty of
manager not to disclose the information of accounts to their employees. They have to store the hard copies
and an electronic copy in the proper folder. This provides the limited access to the department that is involved
in the campaign of recruitments.
Question 14
During interview, how does keeping a written record of the candidate’s suitability according to the selection
criteria assist you in complying with EEO legislation?
At the time of interview, the interviewer has to analyze the each and every candidate at the same scale, there
should be no discrimination against the selection criteria. The Equal employment opportunity is responsible to
enforce the laws that provide the illegal treatment against the applicant of the job.
Question 15
List 3 checks you may do as part of the selection process.
1.At the time of selection method, it is necessary to keep the medical examination for the visitors and guides.
2. They have to evaluate the necessary terms, policies, and standards for the organisations.
3. They have to check their references that can be in form of schools, colleges, employers etc.
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Question 16
List 3 testing methods you may use to determine if the applicant has the right attitude and aptitude for the
position.
1. To analyse it, it is necessary to evaluate the skills and experience of candidates.
2. The candidate has to pass the different test such as physical test and medical testing
3. If candidates qualify all the test in an interview then it can be stated that they have right attitude and
aptitude for the position of job.
Question 17
List 3 departments you may need to contact to help get everything set up for the new position.
1. The administration department helps to know the value of superannuation and payroll and also administer
the roles and policies.
2. The IT department helps to know the information of candidates through online and also provide the email
address, login, and passwords for each and every candidate.
3.The candidate should contact to the purchasing officer through that they receive the information regarding
their uniforms and the name tags.
Question 18
What is the purpose of a ‘letter of appointment’? What is it often accompanied with?
Letter of appointment is provided to the candidates who have selected in the interview for job. The main aim
of letter of appointment is to offer the position of the job to best candidate in formal way. It is accompanied
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with the document of employment contract and that must be signed.
Question 19
What should be created for a new employee to record the employment process? List 4 things it should
contain.
1.For an employee in they process of employment, they should have the resume as it denotes all the
specifications of the candidates.
2. Interview schedules should also be accompanied in which it specifies the details and timings for the
interview.
3. There should be administrative documents in which they provide the rules, policies, and standards for the
process of employment.
4.A sheet of recommendations is also created in which they records the findings for the candidates.
Question 20
List the essential key aspects your induction program should cover.
An induction program provides the information of business that helps to candidates to gain knowledge and
experience. It also ensures the contractors and workers to develop the conditions and practices. It also
established the roles and responsibilities of the staff members. It specifies the responsibilities of WHS at the
place of employment.
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Question 21
Businesses are required to record proof that workplace health and safety information was communicated
clearly. What are some ways to achieve this?
To know that business has adopted the policy of WHS and they also communicated to their employees they
have to organize the different program in which they can take the opinion of candidates. They can also follow
the quiz that can an official record that helps to understand the policies at the workplace (Moore, et. al.,
2017).
Question 22
How does designating a colleague to assist a new employee during the induction process help them?
If the manager appoints the colleague in the program of induction they state their experience and knowledge
of their job experience that helps to motivate the employees. If the candidate has any problem or issue in
relation to the induction program then the colleague assist and guide that candidate.
Question 23
Face-to-face interviews are one type of interview. Name 2 others.
1. Telephone interview: It is conducted by employers in the process of interview, in this, they screen the
candidates on the basis of their experience and knowledge. It can be conducted on telephone and the
candidate can be out of country.
2.Panel interview: It is the formal interview that can be given by candidate. In this type of interview, the
candidates are asked questions by a number of individuals and they have to reply them all. A panel can be in
form of 5, 7 or 9 members.
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Question 24
Under what circumstances would it be necessary to readvertise the position and start the process again?
There is a certain situation in which the organisation has to readvertise the position or start the method again.
In case if they did not provide the necessary details which are required and in case when no employees are
selected due to their qualifications and experiences.
Question 25
What do some employers (who require a close team environment) do to ensure the candidate will fit into
the team?
To select the candidate the managers have to observe the certain aspects in relation to the candidate to
develop a team (Darling-Hammond, et. al., 2018). The candidate should have knowledge, skills,
qualification, and resources to acquire in the team. The managers also observe these factors as with this they
can easily attain and develop the goals of organizations.
Question 26
How could you adjust your interview technique to accommodate a candidate who speaks little English or
has speech difficulties?
While taking the interview in organisation, the manager has to provide all the facilities in respect of it. If the
candidate find difficulty at the time of interview or he/she can’t be able to speak English in a better way than it
is the duty of manager to provide the technical assistance that can be in form of equipment and they can use
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the tools of interpreters that helps to understand the language.
Question 27
What are your obligations under the Anti-discrimination law in treatment of a candidate with special needs?
It is the duty of employer to provide the equal treatment to their employees. They are responsible for the
incidents that arise at the place of employment. They should not be discriminated against the race, caste, sex
and provide the fair treatment to all employees in respect of their religion.
Question 28
For your industry sector and/or department, list 3 effective ways of advertising positions.
1. To recruit the employee for industry, the advertisement can be published in newspaper and magazine that
helps candidates to search the job easily.
2. They can advertise through the recruitment agency that provides the services to employers and job seekers.
Many industries use this agency to recognize the suitable employee.
3. They can advertise through headhunting in which they recruit individuals to acquire the positions in
organizations.
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Question 29
What is the advantage of using a recruitment agency instead of managing the recruitment process yourself?
It can be observed that with the help of recruitment agency the organisation can easily manage and handle all
the aspects of recruitment method. It also saves time and money as it consists all the activities that are
required in the process of recruitments. In the process of recruitment, they have to manage all the activities
through different individuals that take more time and money(Welhengama, 2017).
Question 30
Describe the conditions of the award the staff in your department area paid under for the following
terms of engagement:
Full-time
It can be stated that if the employees are a full-time worker in organisation then he/she can receive the full
amount of salary and also receive the award or entitlements for working 35-38 per week.
Part-time
If the employee is a part-time employee that means they have work less from the actual work time. They also
receive benefits on the basis of pro rata, if they completed their target and goals (Moon, 2018).
Casual
These employees are employed according to the varying conditions. They can be appointed according to the
work or task in organizations. They are not entitled to receive any benefit such as sick leave but instead of
them they can receive the high rate of compensation.
Question 31
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