Business System Analysis of Mo's Meals: Tools and Techniques

This report provides a comprehensive analysis of the business systems employed by "Mo's Meals", a small-scale prep meal provider. The report begins with an introduction to business systems, followed by an examination of the analytical tools and techniques currently utilized by the company. Specifi...Read More

BUSINESS SYSTEM 2

INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
Range of analytical tools and techniques to the current business systems that “Mo’s Meals”
currently operate.....................................................................................................................3
Task 2...............................................................................................................................................7
Existing systems currently used by “Mo’s Meals” along with recommendation...................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
A business system is mainly defined as a combination of equipments, policies, personnel
and other related facilities as to duly coordinate business activities in a well defined manner. In
simple term it is a methodical process which is being undertaken as to deliver mechanism in
order to provide specific services and goods to consumers in a well defined manner (Tonnison
and Tonnison, 2019). Present report has been conducted on “Mo’s Meals. Company operate their
services as a small scale entity and offer prep meals to customers. In this report formative
discussion has been made on, techniques and tool that are been undertaken by organisation as to
operate their functioning. In addition to this, recommendation is being provided to organisation
as to make significant improvement in their services.
TASK 1
Range of analytical tools and techniques to the current business systems that “Mo’s Meals”
currently operate
There are different types of tools and techniques with the help of which organisation can
significantly able to conduct their business operations (Paraschi, Georgopoulos and Kaldis,
2019). It also aid them to operate their daily basis operations in an effective manner while
ensuring suitable growth. Mentioned below there are some certain tool or techniques that are
being undertaken by Mo’s meals as to conduct their organisational functioning:
SWOT Analysis
It is a technique which is used in strategic planning which helps the manager in
identifying the strength, weakness, opportunities and threats by which they can analysis the
external environment and make decisions according to it for effectively achieving organisations
goals. Mostly it is transparent framework which depicts the situation of market. It is the
characteristics based on the environment of the business to its competitive advantage. The
decision-making should consider the objectives which is attainable to the given swots. Strengths
and weaknesses are the internal factors of the organisation.
Strengths
This refers to the impact which is build by the company in respect to the establishment
towards the international brands. In context to Mo's Meals it should provide distinctive products
which results in high productivity of the organisation. It is a prep meal company this is why it
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needs to ensure the food safety standards. With reference to vegetarian food it should be taken
into consideration of fresh and tasty food with high quality. Further, it includes the uniqueness of
the product which requires the alternative food as well as high quality in the distinct
environment. Its key advantage is relative to the competition with the target markets.
Weaknesses
It enhances the lack of capital for the start-ups which has been generated from the loans
and investors. With reference to Mo's Meals it is a small scale company with less number of
employees. The establishment is not yet estimated that leads to the lack of reputation in the
market. In UK there is no brand awareness as compare to the higher price towards the
competition. Further, it includes the limited menu items which enhance the less satisfaction to
the customers.
Opportunities
The customers should appreciate the high-end bottling and labelling with proper
packaging. For example when the business expands its operations that include the people and
function to ensure the food is safe as per the standard quality. Small scale industry receives many
tax benefits from the government and also it earns profits from them. It could expand its business
within the area in order to gain the loyalty of the customers. It enhances the conditions of the
marketplace by providing the best services to the customers.
Threats
This leads to the impact on the competition between the various fast food industries. The
taste and preferences of the customers may vary from the other countries. In context to Mo's
Meals this enables the company to provide the best which is ordered by the customers in order
with the quality and cost. Company needs to use the new technologies so that it is able to save
time. The most important function of this company is to expand its operations for the entire
growth. The government rules and regulations are to be developing through technically and
economically to meet the standards. This external factor consists of achieving the business,
services and objectives.
In the above swot analysis this can be concluded as the strengths of the company which
determines the high productivity of an organisation. It enhances the customer satisfaction which
leads to the opportunities of the organisation.
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VRIO ANALYSIS
VRIO analysis is a complement to pestle analysis of a firm; it is used to evaluate a
measures situation inside the organization (Renfroe, 2019). In VRIO analysis, a company
examine its resources and get better knowledge of its competitive advantages & weakness. It
includes investigation of value of resources, rareness of resource, inimitably of resources and
organisation.
MO’S MEAL’S VRIO ANALYSIS
Values
Mo's Meal's VRIO analysis shows that company have four valuable resources financial
resources, organised system, human resources and distribution network. These all resources are
valuable to the company as financial resources enable the company to meet its working capital
requirement as it is a small scale company which require daily cash for its working because low
working cost can lead in high price of meals( in which company deal ) . Company's organised
system and their human resources are also an important asset to them as these resources help
the firm to work smoothly, and in last there distribution network which make then different form
the other competitors because Mo’s Meal’s have their own distribution network.
Rareness
Mo’s Meal’s VRIO analysis shows that financial resource of the company are rare as the
organisation is operating at low level with 20 employee, which states that firm is not listed on
stock exchange and that is the reason behind the rareness of this resource, because company can't
be able to attract investors its financial resources become rare . Other three resources are not rare
for the organisation as it can easily employ new personnel , distribution network can also said to
be rare because company have its own but a small distribution network for a long period of time
and there organizational police and process are strong resources in business environment.
Imitable
In Mo’s Meal’s VIRO analysis it is founded that there are two resources of Mo’s
Meal’s which can't be imitable, these two resources are human resources and organised system
these two factors are impossible for any competitor to copy because it is the best quality of Mo'S
Meal's . but the financial resources and distribution network are two key concern for this
company. Financial resources of Mo’s Meal’s are already rare and this can become the other
company benefits, so Mo’s Meal’s have to focus on this resources, other resource which can be
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imitable is the Mo’s Meal’s distribution Chanel. As company have small distribution channel
which can lead in delay of product delivery and other company can imitate it easily.
Organisation
Mo’s Meal’s VRIO analysis states that organizational structure of Mo’s Meal’s is the
best resource of the company and firm have to focus on it as it is the nub of their success . There
separate departments in production, finance, administration and supply of the product makes
Mo’s Meal’s a fully competitive organization. It receives orders than triplicates them for transfer
to firms different departments this bring simplicity in organizations work.
After , the complete analysis Mo’s Meal’s it can be seen that enterprise has to focus
more on incising their financial position as finance can became the major point of failure if
organization other point such as human resources and organised system are not the point of
concern for the company (Aydiner, Bayraktar and Zaim, 2019). In addition to this, it has been
analysed that both of the method SWOT and VRIO turn out to be effective for company as with
the help of this company can significantly able to make effective increase in their work
performance. It has been analysed that, with the help of SWOT analysis company can gain
effective insight about information related to strategic planning that can further lead towards
organisational strength. In addition by this it also help entity to effectively response towards
opportunities while overcoming threats. SWOT analysis termed as a tool with the help of which
business can effectively able to structure their brainstorming sessions. It is a multi-level analysis
through which Mo's Meals can effectively able to analyse weaknesses, opportunities, strength
and threats in a well defined manner such as new regulations of government related to
introduction of competing products and product design. This will significantly alert business
owner to propose investment in their new manufacturing production line in a more careful
manner. In addition to this, it has been determined that it is one of the cost effective method as it
does not require any kind of training or technical skills. While on the other hand VRIO analysis
is defined as a strategic planning tool with the help of which organisation can effectively
undertake defined business decisions. In addition to this, it allow entity to gain effective
competitive advantage. As per the above mentioned discussions it has been signified that both of
the tools SWOT and VRIO effectively benefit company to take advantage of large number of
opportunities present in market and can further ensure high competitive growth. Both of these
measures aid entity to overcome their weaknesses and a well effective manner. For example with
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the help of technological advancements present in U.K there is a significant opportunity for
company to ensure their high growth sustainability over next 5 years.
Task 2
Existing systems currently used by “Mo’s Meals” along with recommendation
As per the above analysis it has been identified that, “Mo’s Meals is taking advantage of
SWOT and VRIO analysis to conduct their operations in a well defined manner. This will
significantly aid entity to ensure effective work efficiency and higher profitability. After
considering the findings from analysis following are the ways in which organisational processes
and systems can be improved.
Technological Advancement:
In today's scenario every company needs to be well updated with the evolving
technologies in the world. Every organisation is making their work more automated with the help
of machineries and the involvement of human capital is declining day by day. Mo meals needs to
accept this trend and carefully invest in technologies which might prove to be beneficial for the
firm in future. Production advancement can be done through the help of technologies. Use of
systems in warehouses to keep a check on stock better technologies for quality check of
produced goods are some areas where technological advancement could be used by the company.
Reduction in Cost:
Another change that company needs to bring is reduction in cost. There are a number of
benefits which the firm can grab while reducing its cost. Mo meals can target a new segment of
customer who earlier could not afford their products. Company can increase their profit margin
when the cost is reduced (Viriyasitavat and Hoonsopon, 2019). Cost can be reduced by keeping a
check on all the activities in the organisation and cutting down each of those activities which do
not generate sufficient output. Automation could also help reduce cost in long run to the
organisation, although once the organisation will have to bear the cost of up gradation.
Customer Satisfaction
Customer satisfaction is the measure of the customer expectations met after using the
products or services provided by the company. In today's market scenario customer is the king. It
is very important for an organisation to keep their customer satisfied. There are a number of
ways through which customer satisfaction can be attained some of which are listening to the
customer, hearing is not enough. Keep your employees happy, a happy employee means a happy
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customer. The company needs to get to know its customers. Only when they understand the
wants and needs of customer, they can work towards customer satisfaction. Build brand
awareness in the market. Also take feedbacks from customers time to time. Reverting to those
feedbacks is equally important, resolving customer issues will definitely increase customer
satisfaction.
Continuous improvement:
The above mentioned methods are how company can improve their processes and
systems. In addition to all those company needs to make sure that these processes are done in
continuously (Yang and Evans, 2019). Improvement is not a one time show. A regular check on
it must be kept by company. The reason being every time the customer may have some new
expectations, due to technological advancements everyday a new technology is launched, each
time a new element can be found which would help to reduce cost. Also the market scenario
keeps on changing, so it becomes essential for the firms to keep a regular tap on all these points
in order to overcome any future losses.
CONCLUSION
As per the above mentioned report, it has been concluded that business system is mainly a
formative combination of automated applications and people those who are aligned to meet
objectives of entity. It has been identified that with the help of SWOT analysis company can
effectively able to gain an insight about their strength, weaknesses, threats and opportunities and
can further stimulate their operations towards more effectiveness. Along with this, with the
assistance of VRIO analysis entity can significantly able to manage their resources while
undertaking decision making process in a more effective manner. These measures lead company
towards high profitability and productivity.
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