Financial Arrangements and Travel Documentation for Travel Lodge

This report provides a detailed analysis of business travel and accommodation practices, specifically focusing on Travel Lodge. It begins with an introduction to business administration and its relevance to the hospitality sector. The main body of the report covers various aspects, including budgetary constraints, financial arrangements, visa procedures, and foreign currency exchange. It identifies different suppliers, recommends travel and accommodation arrangements, and outlines the requirements for travel and accommodation. Furthermore, it addresses arrangements specifying limitations, prohibitions, or responsibilities, and emphasizes adherence to organizational policies. The report concludes with a summary of the key findings and recommendations, aiming to provide insights into optimizing business travel and accommodation strategies. The analysis covers financial aspects, supplier identification, policy constraints, and operational procedures to ensure efficient and effective business travel management.

BUSINESS
ADMINISTRATION

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
1.1 Budgetary or policy constraints relating to business travel or accommodation...............1
1.2 Financial arrangements relating to business travel or accommodation............................2
1.3 Make arrangements for visas and related foreign travel documentation..........................2
1.4 The procedures for obtaining or exchanging foreign currency........................................3
2.1 Identify different suppliers that are capable of delivering the services required within
budget.....................................................................................................................................3
2.2 Recommend travel or accommodation arrangements that best meet the requirements. . .4
2.3 Recommend suppliers of travel or accommodation that best meet the requirements......4
3.1 The requirements for travel or accommodation...............................................................5
3.2 Arrangements that specify any limitations, prohibitions or responsibilities and which meet
requirements...........................................................................................................................5
3.3 Prepare and issue itinerary/schedule documentation that reflect agreed arrangements
accurately................................................................................................................................6
3.4 Obtain travel or accommodation documentation with in the required timescale.............6
3.5 Confirm the acceptability of payments to be made within the limits of their own authority
................................................................................................................................................7
3.6 Keep up-to-date records of travel or accommodation arrangements and agreed
commitments..........................................................................................................................7
3.7 Adhere to organisational policies and procedures, legal and ethical requirements when
making business travel or accommodation arrangements for others......................................8
CONCLUSION................................................................................................................................8
REFERENCES..............................................................................................................................10

INTRODUCTION
Business administration consist of the management or performance of business
operations and decision making (Zeleny, 2012). In present report select company travel lodge. it
is a private company that are related to tour and travel and operating in hospitality and hotel
industry. In this report covers budgetary policy of business travel or accommodation. Identify
different suppliers and the procedures of exchange foreign currency, arrangements of visas and
related travel tour documentation. Financial arrangements of travel or accommodation,
recommend travel or accommodation arrangements and suppliers that best meet the
requirements, requirements of travel or accommodation. Arrangements of limitations or
responsibilities to meet requirements and issue of schedule documentation.
MAIN BODY
1.1 Budgetary or policy constraints relating to business travel or accommodation
Budgetary constraints shows all the combinations that are related to travel or
accommodations. It is totally depended on consumer choices which type business travel and
accommodation they have to select. In business travel or accommodation try to reduce of those
budgetary constraints that are affect to select of consumers. Travel lodge prepare plans for attract
to customers and they are giving maximum allowances on meals, set cost of the hotel according
to consumers needs. These policies are helping to using business travel and accommodations.
Budgetary constraints are shows by chart to present how to budget constraint effect to business
travel and accommodations (Levashina and et. Al 2014). There are budget restricts like tax that
are affect to performance of the business.
During to travelling travel lodge are provided best hotels and accommodations that are
suitable according to consumer incomes and in this includes hotel cost, allowances in meal and
taking fair charges when they are booking. These are helping to reduce constraints and attract to
customer in huge numbers. To reduce these constraints there is need to provide specific agent
from the company that are taking actual price because many time these agents are taking
commission and provide high prices to customers. These reasons are faces by company and they
are not provide travelling to much more consumers. It is affect to business of business travel and
accommodation (Pollard, Minor and Swanson, 2014).
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1.2 Financial arrangements relating to business travel or accommodation
For survive any business travel and accommodations there is need to financial
arrangements because without it, they can not survive. In the travel lodge arrange financial funds
those are helping to expand of the business on broad level. In starting no one can giving loan
easily so for this need any authorisation that are giving to assureity for return of loan. There is
travel lodge collect all expenses receipts for further because they are needed any time. When
company has taken loan from bank so they are approach to bank for issuing company credit card.
And they are opening account as travelling account that are providing many benefits provided by
bank in this specific fields (Wang, 2014).
For provide to customers accommodation facility there is need to more finance and for
this search out those arrangements that are helping to travel lodge. In business travel company
facing losses that time need to return amount to bank on specific time period so they have to
arrange those arrangements that are helping to pay out bank on time.
1.3 Make arrangements for visas and related foreign travel documentation
Visa is legal document that are certified UK government and stamp put on passport that
provides entry to enter in particular country. This permission approval after giving reason to
travel in other country after that they are provide authorise document with seal. For travel in
foreign company firstly needed to visas that are make on the basis of travelling and with
particular time. There is provide multiple visas that issues by immigration officer at entry point.
There is types of visas as follows – (1) single entry visa – in this provide visa to travel for only
for one time (2) business visa : in this allowed those peoples who really need to travel there and
after discussion they have to approve (3) multiple entry visa in this type of visa set a particular
validity to travel in particular country. After some times it will expire. Most of the tourism taking
one time visa that are related to tour (Eriksson-Zetterquist, Kalling and Styhre, 2015).
When these are contact to foreign travel like travel lodge to travelling so travel and tour
company taking documentation that are valid or not. They are checking all the documents like as
passport, visa, authority approval and background. These are important to know because they are
providing facilities for travelling. There is prepare a report relating to places and questioning
about the accommodation that are needed by consumers and discussion about their travelling
places according to documents. For foreign travel documentation need to specific documentation
that are only provide to travelling in foreign countries.
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1.4 The procedures for obtaining or exchanging foreign currency
There is set particular procedures for obtaining and exchanging foreign currency. When
travellers are travelling to different countries so they need to currencies for particular country
currency. For exchanging foreign currency they are follow to procedures are as follows -
(1) Before the change currency firstly know that pound value change according floating
exchange rat. It means there is calculated value after determination of current supply and
demand in present time that are fluctuate over time. Some factors also affecting to to rate
like as political, economical and others (Ariani, 2013).
(2) Try to ignore exchange currency in airports and hotels because they are taking
unfavourable exchange rate and higher commission on currency so on travelling time
taking currency from authorise place.
(3) During to travelling exchange currency from travel company because they are already
have different countries currencies and provide on right rate.
(4) In travel lodge taking appropriate amount when consumer exchange from them so they
are firstly checking all currencies.
(5) After that appropriate documents sign by the travellers and mention about the reasons and
all details related to documents.
(6) After that provide to foreign currency of particular country on appropriate rate.
2.1 Identify different suppliers that are capable of delivering the services required within budget
Travel lodge change there according to estimation and follow of the budget for
accomplish their goals and objectives. Every travel company needs to supplier who send to
customer to the company and help to generate profits. These suppliers are also knowing as
mediators or agents of the company. They are taking commission from travel company and also
from customers (Wheeler and et. Al , 2014). Every particular company set their commission rate
to giving suppliers that are provided according to budget. There is identify suppliers to delivering
the services according to budget, they are as follows -
Online suppliers – These suppliers are connecting with company online basis and attract to
customers with sites and blogs of the company.
Offline suppliers – These suppliers are working with company offline way they are connect to
the travel lodge and taking description about the company. After that they are provided
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Hotels – These are working with travel company so when they are arriving there, they are
provide facilities that are set already in agreement.
2.2 Recommend travel or accommodation arrangements that best meet the requirements
There is many recommendations that are need to follow by travel lodge for meet the best
requirements. They are as follows -
Email – Provide authentic email I'd to connect with customers and provide information easily.
with the help of email they are booking tickets and also taking information related to company.
On this site have different reviews who have experience with this travel company.
Online – They are providing to facility online payment, booking and many other information
who are connected online not offline (Kabungaidze, Mahlatshana and Ngirande, 2013). It is a
way to save timing and taking information easily.
Cancelling reservation – Travel lodge also providing facility to cancellation pre booking on the
day it is facilitate to customer to attach with company and maintain relation for future.
Bed & breakfast – It is main requirement to customers because when they are select to package
so it is including in basis needs so it is provided by company on time to time.
Travel agent – The company appoint some agents in different countries that are helping to the
customers for achieving appropriate information any helping to know proper information
regarding to package.
2.3 Recommend suppliers of travel or accommodation that best meet the requirements
During the travelling faces many problems so every traveller wants to fully
accommodation conveyance. So there is basic needs of accommodation that are provided by
travel lodge to provide rests of travellers during to travelling. Travel accommodation is a
convenience or to satisfy needs like as food lodging, services or travelling space, plural tourist
accommodations such as public conveyance like train that are stopped on every points and loan
(Clermont, Dirksen and Dyckhoff, 2015). Regarding to facilities every traveller concern whether
looking place of pitch a tent or a luxury suite in a fancy store. Provide recommendations to
suppliers of travel or accommodation that best meet the requirements -
Transport facilities – In suppliers including buses, trains that are providing all facilities to
consumers and they are not feel unwell during to travelling.
Hotel facilities – In this providing good facilities to customers and on time. They are also
provide on time lunch, dinner and breakfast.
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3.1 The requirements for travel or accommodation
There are many confirm requirements that have to need for travel or accommodation.
They are following to those guidelines set by the governments to run their business in particular
country. These confirm requirements are as follows -
Hotels – For travel and accommodations there is needs to hotels on every place where travel
company arrival with their customers (Requirements for travel or accommodations. 2018). When
travellers travel that time they are worried about to hotels so they provide good hotels on good
location there are travellers are feeling awesome.
Payment way – they have to select payment way that are provide option to the customer for
paying. There is not coming any difficulty relating to payments .
License – Every travel company have to authorise licence that are helping to enter in many
country without any fear . They are face any difficulty when no one allow to enter in particular
entry like United state because they are set their rules in strict way.
Agents – They needs to agents that are send to customers for travelling travel lodge and help to
increase revenues of the company.
Accommodation – They are providing accommodation that are good according to customers and
it is provide all facilities what they want.
3.2 Arrangements that specify any limitations, prohibitions or responsibilities and which meet
requirements
When any traveller contact with company so that time they are giving their booklet on
that they are mention there rules and guideline that have to follow by the company. In this
booklet they are provide all the information about the company and limitations, prohibitions and
responsibilities. There are set according top government rules and regulation and as per the
company status, they are as follows -
Limitations
1. They are providing foods and drinks facility to in set limit not much more
2. For shopping they are providing particular time and telling to everyone for coming
particular time
3. They are not providing any illegal things that are not good for travelling
4. Taking all documentation before starting travelling and know their backgrounds
Prohibitions
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1. They are not misbehave with any lady during to travelling
2. There is not coming partialities regarding to known and unknown
3. They are not liable to miss any documents during to travelling
4. Not allows those persons who have serious disease
Responsibilities
1. To provide all those facilities those are mention in package of the tour
2. Actual information related to the places, hotels and payment.
3. Taking all documentation that are needed during to travelling.
4. They are not taking responsibility of weather but taking luggage and food.
3.3 Prepare and issue itinerary/schedule documentation that reflect agreed arrangements
accurately
When travel companies are arrive to different hotel and places so there is set particular
schedules regarding to tourist and they have there rules that have to follow by the everyone.
Declaration
There is declared to all the peoples who arriving here they are follow the rules and regulation of
the hotel (Thistle hotel) and helping to follow the rules.
General manager
3.4 Obtain travel or accommodation documentation with in the required timescale
In the starting when tourist are contact to with travel company so they have to provide all
documents that are need to during the travelling. They are obtain all documentation according to
required timescale. Authority of UK set rules and guidelines to for documentations that are taken
by organisation (Slavnic, 2013) . They are set time scale for the tourists to submit documentation
in particular time period. They are set time scale for the customers according to documents like
as
Passport – 3 to 5 days
Passport pictures – 4
Address proof – 1 week
Visas – 1 month
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Nominee – 2
Nationality proof
Family background
Reason for travelling – stamp to authority – 5 days
These documents are needed to travel company during to travelling because when enter in new
country so they are checking all document regarding to security and safety. These are necessary
to keep by all companies because they are keeping all data of every tourist to show in any case.
3.5 Confirm the acceptability of payments to be made within the limits of their own authority
Every Travel company applying different payment section that are suitable according to
their company. Travel lodge received online and offline payment system because it provides
facilities to customers for easy to pay. But according to UK government there is set limitations
set for every travel company. There is tourism authority set rules regarding to acceptability to
payments so they are not taking amount much more to a set limit. In the UK government have
travel and tourism departments that are set rules and regulations for travelling companies, that
are as follows -
 Not taking much more amount from tourist to a set limitation
 Provide all those facilities are provided in packages
 Prepare budgetary plan to authority and present to them regarding to income and
expenses.
 Set prices according to different packages and the provide limit of the government.
 Provide those facilities that are easy to pay by tourist.
 They are arranging to currency of particular country for the tourist and giving on
appropriate rate.
3.6 Keep up-to-date records of travel or accommodation arrangements and agreed commitments
The travel company travel lodge have to update their all data's related to financial terms.
These are helping to know revenues and profit of the business compare to past years. The
company when going out for travelling with tourist that time they are arrange all the
accommodation that are needed by company and customers on time to time. If they are not
arrange in perfect way so it is effect to customer relations so there is need to keep up to date
records. They are also arrange all customers data who are travelling with the company because
these records are needed any time (Hanf, 2014) .
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The company fill the form from every tourist and check passport, visa and other
document that are needed to according to government rules and regulations. They are prepare to
agreement with the tourist and point out important things that are compulsory to fill by them.
That is name, address, age, nationality, diseases, payment records and many more.
3.7 Adhere to organisational policies and procedures, legal and ethical requirements when
making business travel or accommodation arrangements for others
The travel company travel lodge prepare there procedures and policies regarding to legal
and ethical requirements for making business travel and accommodation for others. Firstly they
set policies according to government rules and regulations and after that follow that procedures
that are set according to policies. These policies are related to legal and ethical requirements to
provide benefits to others (Ismail, 2013). The policies and procedures of company to achieve
legal and ethical requirements, they are as follows -
 Taking appropriate amount from customers for travelling
 Prepare different procedures that are follow all the rules and regulation of the government
 Policies are making in effective way that are follow by every agent in easy way
Legal and ethical requirements
Regarding to arrangement tourists wants to legal and ethical requirements that are helping to
satisfy to customers they are -
 Responsibility of enter in new country
 Providing hotels on good places
 Providing guides on every place who know about the places
 Luggage and security (Duckworth and Duckworth, 2016).
CONCLUSION
As per the above report it is concluded that travel and accommodations important part of
hospitality industry. It will provide many benefits to the country and increases revenues of the
country for development prospectives. Travel companies are set rules and regulations according
to government and according to that provide packages for travelling of tourist. There are
companies follow their policies and procedures to achieve legal and ethical requirements. Keep
up to date all information regarding to company as well as customers. They have to take all
documents for travelling to one country to other country.
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REFERENCES
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Online
Requirements for travel or accommodations. 2018. [Online]. Avilable through:
<https://transferwise.com/us/blog/currency-exchange-london>
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