Business Travel Arrangement: Sydney to Singapore for BSBADM406

This assignment details the organization of a business trip from Sydney, Australia, to Singapore, focusing on providing a cost-effective and safe travel plan for the client. It includes flight arrangements with Singapore Airlines, accommodation at Newton Suites, and a detailed itinerary with meeting schedules and contact information. The document encompasses all travel-related aspects, such as transportation, daily budgets, and payment methods. Furthermore, it provides an information letter with essential guidelines, local laws, customs, and health considerations. The assignment also addresses the student's responsibilities in ensuring a well-organized and compliant business trip, covering legislative and organizational requirements for work-related travel, and emphasizes adherence to relevant rules and regulations to guarantee a successful and secure travel experience. The total cost of the trip is calculated, and additional information regarding necessary documents and precautions for the COVID-19 pandemic is included.

Business
administration

1 travel options available from Sydney to Singapore.
Flight carriers: by comparing to various flight options within Virgin, Singapore airlines,
QANTAS, Singapore airlines has the availability and provided the cheapest price for travel
which charge $1754.10 including taxes. As others does not accept any booking due to
governmental regulations and suspended the entire flights o Singapore. The links are provided
below to check authenticity.
https://www.kayak.com.au/flights/SYD-SIN/2021-05-21/2021-05-22?
sort=bestflight_a&fs=baditin=baditin
https://www.virginatlantic.com/in/en
https://www.qantas.com/au/en/book-a-trip/flights.html?errorCodes=7190
Accommodation: An apartment by Newton suites by metro residency, 1A, surrey Rd,
Singapore 307741 which provide facilities of pool, kitchen, Gym, Laundry and Wi-Fi at a cost of
AUD$292.10 per night. It is a budget friendly deal for business travellers.
Travel: This will include flight charge, pickup charge, convince expense and transportation cost,
food and stay expenses could be AUD$100 per day.
Payment methods: all the payment modes are accepted in Singapore through PayPal, credit or
Debit Card.
If you have anything offers of discounted cards from your previous visit then it would be
beneficial to carry with you so that, options for discounts will be available.
Appendix A – Itinerary template
Business trip itinerary – Sydney to Singapore
Departure date: 18 may 2021
Departure airline: Singapore Airlines, it is the most cost
effective and has available flight for the
date. as compared to other flights like
Virgin, QUANTAS they are all banned to
fly due to governmental regulation.
Departure flight number: SQ 212, Airbus A350-900
Class of travel: Economy class.

Departure time: 7:50
Arrival time: 14:10
Flight duration: 8hrs 20mins
Hotel: Newton suits by Metro Residency
Ground transport airport to hotel: The Cab will pick up and drop to the arrival
and departure from Singapore at respective
dates.
Trip goals: The goal is to conduct meetings with
supermarket chain in Singapore to travel
and take new ideas by exploring their stores.
Trip description: This trip is from Sydney, Australia to
Singapore with estimated time duration of
8hrs 20 mins. The trip will be safe and
secure with Singapore Airlines and will lead
to a safe destination. It is followed by a safe
accommodation at the centre of city district
with an effective services and facilities
during he stay. The meetings are all
scheduled in the Morning which will be
minimum of 6 hours at respective stay.
Trip length: 6 days (5 nights, 6 days)
Meeting itinerary
Meeting date: 19 may 2021
Meeting time: 9:00 AM- 15:00 PM
Meeting location: 1A, surrey Rd. Singapore.
Meeting business associate: The manager of Supermarket chain of
Kelso, Michael Casciotti.
Contact details of business associate: 01-11224454

Distance from hotel: The meeting has scheduled within the hotel.
as per the preference of client. It will save
transportation cost and will not lead to make
any confusion in travelling.
Transportation: No transportation cost.
Business trip itinerary – Singapore to Sydney
Departure date: 23 may 2021
Departure airline: Singapore Airlines
Departure flight number: SQ211 Airbus350-900
Class of travel: Economy
Departure time: 9:35 AM
Arrival time: 19:15
Flight duration: 7hrs 40 mins
Additional information including daily budgets for expenditure as listed in your itinerary
and research
The information regarding budget for travel and transportation cost though local cabs from
airport to the hotel is AUD$30 for one round. Additional money and discounted cards needs
to be taken followed by identity proof, passport, business Visa and other identity proofs.
Flight cost Cab charges Food cost Hotel stay
1714.60 per person $30 $100 per day $292.10 per day
Return charges may
vary
$30 Total of 6 days $600 Total for 6 day
$1752.6

Appendix B – Information letter
Dear Hayley,
Please find attached some general information pertaining to the business travel you are about to
undertake for:
 Carry the essential documents and personal tools in order to conduct meetings such as
laptop and mobile phone.
 Business travel is an opportunity to take care of professional attributes while moving
to other city which will not lead to company’s reputation.
 Moving to different city, you are not authorised to make any personal relations with
someone or indulge into fun and fare in spite of business work.
 Keep yourself updated regarding managing business hours and managing time for
personal
 Your list of documents must include airport information, arrival and departure
location, accommodation visit time, maps and street directories.
 Your all tools to get connect with family, friends and colleagues needs to be informed
with managers before undertaking business travel.
 Make sure your cell phones are allowed with roaming and need to inform about
separate numbers to be in contact.
 You need to serve something valuable to the organisation by making business travel
need to complete all reports, surveys, research and finding you have done to make
sure that he travel is worth going.
 You would not carry any luggage more than 20kg as it is not accepted during flights
departure.
 If you find any issues relating to cultural disparities and language and you required
some catalogue of Boucher needed make sure to take it with you via sea, fright, or
aircraft and keep a hard copy with yourself.
As you are aware from your Itinerary, you will be staying at the:
The Newton Suite by Metro Residency. 1A, surrey Rd. Singapore.
Some of the hotel features and services offered are:
It is an apartment which is preferred by you for extended travel stays. As you not liked to stay hotels
and likes to carry out fitness activities. It is one of the best rental space enlighten with all the essential
facilities like pool, Gym, Kitchen and laundry services at a minimum cost of your company preferred.
The accommodation service for this space is valid for 90 days of stay at a rate of $292.10 per day.
The average temperature for this time of the year is:
32 degree high 26 degree low which is raining from past 11 days. So the temperature is aid to be
normal which is feasible for travel overseas.

The major language of the country you are visiting is:
Chinese or English, English is suitable for you to manage language and conversation with people as it
will not create any hurdles for you in accepting of learning different language.
The local currency is:
Local currency of Singapore is SGD
The exchange rate is:
The exchange rate of Australian dollar to Singapore dollar is 1.03 SGD.
Should your family or friends wish to call you they can do so by first dialling the following
international code: by adding +65 and rest of your existing phone number will be able to pick call
from your family and business partners.
Some local attractions close to your hotel include:
The nearby attractions from the surrey point of Singapore are From ICON, which is 39 min far from
the hotel apart from this there are nearby station at 2 min walking distance. There is Manhill
restaurant which is the best attraction and tourist place in Singapore which covers approx 41 mins
travel time. Also, Menya Muusashi, underwater world and dolphin Lagoon are also adored.
Hire car information if applicable:
General information on local laws/customs or health issues which may be useful for your stay include:
By focusing on the current time of Covid-19, there is high need for mask and PPE kit which is
mandatory for every visitor stays there. Also, there are some customs and ethics that need to be a
visitor in Singapore. It is followed by strict laws for drunk and committing crime is a serious conduct
in the country. The convicted could face a huge fine of $5000 for 15 years of prison. As a measures
and precaution of Covid-19 in Singapore, there are some restriction:
 Not allowed to drink in the middle of 10:30 pm to 7 AM into public spots.
Restaurants, bars are excluded from the category.
 No allowance to bring E-cigarettes, E-pipes or any kind of riffles into the country
which will be a matter of abolishing laws and case of prison.
 For stays more than the completion of estimated time period is subject to fines and
caning.
 Any activity of false molestation will result in lifelong imprisonment or fine.
 Any drug consumption, murder and trafficking is lead to death possession into
country under The Misuse of Drugs Act.
 You should not register not dual nationality as Singapore does not take authorisation
of dual nationalist far from the age of 21.
 While staying at accommodations, you are liable to pay full amount at the time of
check in and would not come into any property destroying issues.
 You must not have any sever diseases like Cancer, Aids and other viral or else you

will be penalised to not disclose the facts.

2. Explain how you will ensure that you have met your entire responsibilities specific to your
role in organising the business travel for Hayley. List the responsibilities you had and
how they were completed.
I have concerned about all my responsibility to provide a safe place of work to my client. It is my
duty to provide all the necessary and suitable materials and tools to set a feasible working
environment by organise a travel planning. It has seen that many of travellers faced problems in
language barriers and cultural issues while making conversation to others also they are subject
to some personal security by not knowing all the rules and procedure of country. So that I have
fulfilled my responsibility by disclosing all the facts and laws which is the most convenient and
suitable for the client. A well organised travel will make the client fulfil their duties regarding their
objective of moving to overseas. I have fulfilled my role as organiser of business travel by
conducting meeting with Associates on a particular set of time keeping in mind the time
management in dual required by the client. So that I am eligible and able to schedule gear
working hard in different country my being a local guide. I fulfil my duty to make my client aware
about all the rules and regulations documentation and policies they need to undertake with
themselves show that any assault and miserable situation would not arise. As for being the
organiser I have organised all the slightly affected activities that could be a hurdle for client
undertaking. As I made check on arrival and departure tickets from Sydney to Singapore do not
behave any e leniency regarding booking which will not in the terms of their business policy.
Also I have authorised all the budgets starting from transportation cost to Hotel stays I made
possible research finding out the recordable and effective accommodation facility which will not
be the subject matter of beyond the limits of company’s policy. Also I played my responsibility to
make my client aware of countries rules for stay and follow all the health issues of covid-19
which make influence on keeping proper precautions and does not harm any other people with
any sort of misleading acts that could be a subject of imprisonment and Canning of visa. I am
there to fulfil all my responsibility until and unless my client reaches to the home safely by
supporting and guiding in each way of travelling overseas. Completed all my responsibility by
making quick and relevant search of websites like Trip Advisor and Airlines which has shown
me relevant data about flight availability and apartment availability so that I handmade
conclusion on providing the best stay for the client. Also I made all the business ltinerary my
following the proper and logical order so that it could be easy to understand and learn to keep
the things updated. I check the availability of mode of payment so that no money will get stuck
by the business or the client. Also I requested to you take some extra cash for incidental
purpose.
3. Write a summary in 150-200 words of the legislative and organisational requirements you
need to follow when preparing and completing arrangements for work related travel for
Hayley. Include any codes of practice or standards you need to consider.
The Hayley works for a largest chain of Supermarket which is kelso. the company has many

requirements and policies regarding making travel opportunities for their associate and
employees. The facilities and financial funding r are up to some limits and criteria of working.
The business executive is not allowed for business class if they are not travelling for over 10
hours into flight. As the Hayley to travel for 8 hours 20 minutes which require economic class
facility e into Singapore Airlines as it is the cheapest one among all. The company would not
pay more than Australian Dollar 350 per night for accommodation cost and the arrangement
made on laser cost which is Australian Dollar 292 Per day. It is under the company's policy that
the incidental cost charges would not more than rupees hundred per day. So the transportation
cost has eliminated by conducting meeting into the centre of district in within the
accommodation which is preferred by the client. The Other legislative policies need to consider
while making arrangements are the different laws and culture of different countries. It is shown
that currency exchange rate between Australia and Singapore is not similar which create
difference of 1.03 SGD. Therefore, it would not take any big difference in cost and the business
Travellers need to perform code of practice by being professional and authentic to their
objective. The requirement of standards and practices includes and an element overtime
working which is not acceptable by Visa. So the client needs to come back to the principal
country within the time limits. The business Travellers need not to to criticize any country
people or make false molestation and trafficking which will lead to ooh abolishing code of
conduct. So that the business executive needs to repair all the documentation of being president
of particular Nation to show a true identity.