Cafe Renovation Project: Defining Goals, Scope, and Overview

This document details the goals, scope, and project delivery lifecycle for a cafe renovation project. The primary goals include enabling the organization to scale up by introducing new food types through space expansion and equipment installation, reducing food wastage by increasing compressor capacity and improving the exhaust system, and increasing the restaurant's profitability by 25% through the implementation of a new point of sales (POS) system. The scope statement defines the project's objectives, activities, inclusions, and exclusions, emphasizing the automation of tasks, productivity improvement, and compliance with safety standards. The project delivery lifecycle suggests an Agile methodology, involving stakeholders and iterative sprints for efficient task completion, monitoring, and evaluation, with specific activities planned for each month, including interior design, vendor selection, construction, equipment procurement, and system testing. Desklib provides a platform for students to access similar project solutions and study resources.

[Student Name]
[STUDENT NO.]
CAFÉ RENOVATION PROJECT
GOALS, SCOPE, AND OVERVIEW

Contents
Goals.....................................................................................................................................................1
Scope Statement....................................................................................................................................1
Project delivery life cycle......................................................................................................................3
References.............................................................................................................................................4

Goals
The major goals of the project are:
 Enable organization to scale up by introducing other types of food
This goal would be achieved by expanding the space by constructing additional areas for
sitting and providing additional furniture including chairs and tables for the restaurant
customers. To provide additional food, the company would installing new equipments used
for food preparation.
 Reduce food wastage at the restaurant
To reduce food wastage at the restaurant, the company would increase the capacity of
compressor and clean the exhaust system of the kitchen. The company would also remove the
staircase to make way for inspection of the food. The POS system would also ensure keeping
track of customer orders and inventories so that only required food is procured and there is no
wastage.
 Increase the profitability of the restaurant by 25%
To increase the profitability of the restaurant, the company would procure and install a new
point of sales system that would be used by the staff to manage orders and other
administrative work which would enhance their productivity and help them fulfil orders fast.
This would enhance the revenues. Also, with the use of efficient POS system, the restaurant
would have less administrative cost of management and thus, would enhance profits (Berbec,
2014).
Scope Statement
A project scope can be defined using a number of steps that include identification of project
needs, defining of project objectives that are specific, measurable, available, realistic and
time bound. With specific objectives defined, it becomes easier to identify the activities that
have to be executed on a project (BIS, 2010).
Once project objectives are identified, a scope description can be written to describe activities
within the project scope. At this stage, specific activities that are required for the project
completion would be identified as included in the scope. This would help in identifying
specific activities that have to be completed on the project as well as identify the sequence in
which they have to be finished.

In the next stage, project scope is deeply explored to identify if there are any constrains in
the project such would restrict certain activities and thus, can define exclusions. The scope
statement would also identify the activities that are out of the project scope and thus, are
excluded from performance. It would also help identify dependencies and thus, modify
project timeline accordingly.
In the last stage of scoping, the scope definition, inclusions, and exclusions should be
reviewed so that it can be ensured that the project scope does not have to change after the
project already begins. At this stage, stakeholders are usually involved to review the
requirements and ensure that all the items required are included in the project scope and the
boundaries are also defined properly (Beringer & Kock, 2013).
The needs of the restaurant renovation project are:
 Expansion of the service area so that more people can be served as well as additional
food items can be introduced in the service
 Installation of new equipment to provide additional service capabilities and speed of
delivery
 Installation of POS system for productivity improvement through order and inventory
management and automating some of these tasks (Laar, Konjaang, & Tankia, 2015)
Based on these needs, certain objectives can be defined as below:
 Creation of additional space for new service provisions and constructions by
removing stairs and re-constructing interiors in two months
 Procurement and installation of new equipments including deep fryers, boilers, and
dough roller to enable staff to offer more food items in three months
 Purchase and installation of a POS system to automate certain administrative tasks in
five months (Cassino, 2018)
Based on the reading of the case study, some limitations and constraints have also been
identified that include:
 Water faucet that is present at the rear side of the restaurant cannot be removed
 The work of construction and installation cannot be handled at the same time such
that installation would only begin after the construction work is completed (FME,
2014)

The project scope includes construction, installation, painting, procurement and installation
of software and hardware and redesigning, sourcing, procurement, and installation of special
equipment in the restaurant. The specific activities that would be within the scope of this
project are:
 Redesigning and Purchasing of 3 deep fryers, 2 boilers, and a dough roller
 Purchasing and installation of a point of sales system
 Construction of flooring and interiors for facility expansion
 Painting of kitchen and other areas of the restaurant
 Removal of stairs and cleaning of the facility
 Removal of waste wires and re-installation of electrical wiring
 Testing of power appliances for safety compliance
 Cleaning of the exhaust system in the kitchen
 Increasing capacity of compressor
 Painting of interior after completion of construction and installation
 Safety inspection for electrical wires and other work during project
 Ventilation compliance check of the cooling systems including air conditioning
(LEVELSET, 2019)
The activities that are not in the scope of this project are:
 Removal of the water faucet that is installed in the rear area of shop
 Training of restaurant workers on the use of the equipments installed
Project delivery life cycle
A number of different project delivery life cycle methodologies are available to choose from
including Waterfall, spiral, lean, agile, and iterative. Every mode, has its own benefits that
may be considered while making a choice. Waterfall is a simple sequential methodology
which is used when the project requirements are very clear. Spiral methodology is similar to
iterative but it provides multiple cycles of planning analysis, development, and evaluation.
An iterative methodology may be needed if changes have to be during the project based on
feedback loops (Sarde, 2016)

Agile development is a fast methodology that is used for complex projects. Lean emphasis on
the elimination of wastage so that more value can be created. As the requirements of the
project are very clear from the beginning, the project may use a waterfall methodology but
due to time limitations, a standard sequential approach may not be chosen. Agile can be the
most suitable methodology for this project as it allows faster developments, flexibility to
involve stakeholders on the project, and work in smaller sprints allowing incremental
changes. As the project involves a number of stakeholders who would be involved in the
project including shop supervisor, installers, equipment suppliers, contractor, technical and
safety compliance certification bodies, and project management consultant, an Agile
development methodology can be chosen (Archibald, Filippo, & Filippo, 2012)
Specific tasks would be assigned to the team for the renovation project in each sprint of 30
days. After completion of every sprint, the performance would be reviewed to see if all tasks
are efficiently completed. The tasks involved in each sprint include:
In the Month 1 sprint, following activities would be executed
 Designing of interior
 Vendor selection and re-designing of equipment and furnishing to be procured
including 3 deep fryers, 2 boilers, 1 dough roller, and 2 sets of chairs and portable
tables each.
 Procurement and of construction components and paints
 Safety inspection to be done daily for four hours
 Ventilation compliance check
 Designing of point of sales system for the restaurant
In Month 2 sprint, following activities would be executed
 Removal of stairs and waste wires
 Construction of flooring and cleaning of interiors
 Cleaning of old electrical wires and installation of new wiring
 Procurement and delivery of 3 deep fryers, 2 boilers, 1 dough roller, and 2 sets of
chairs and portable tables
 Safety inspection to be done daily for four hours
 Procurement of point of sales system
In Month 3 sprint, following activities would be executed:

 Cleaning of facility by removing construction wastage
 Inspection of all the power cables through testing, tagging and compliance
 Installation of newly procured equipment (PMI, 2013)
 Installation of point of sales system
 Safety inspection to be done daily for four hours
 Cleaning of the exhaust system in the kitchen
 Increasing capacity of compressor
In Month 4 sprint, following activities would be executed
 Painting of interiors of the café
 Testing of all equipment installed
 Testing of POS system installed in the restaurant (LEVELSET, 2019)
For monitoring and evaluation of the project throughout, daily sprint meetings would be done
in the starting of every day and the activities would be recorded in a gantt chart that would be
referred to when assessing timelines and measures would be taken to ensure that the project
diligently follows timelines (PMI, 2013).

References
Archibald, R. D., Filippo, I. D., & Filippo, D. D. 2012. The Six-Phase Comprehensive
Project Life Cycle Model Including the Project. Istituto Italiano di Project
Management/ISIPM, 1-33.
Berbec, I. S. 2014. Aligning Project Scope And Deliverables With Business Strategy. KTH
Royal Institute of Technology .
Beringer, C. J., & Kock, A. D. 2013. Behavior of internal stakeholders in project portfolio
management and its impact on success. International Journal of Project
Management, 31(6), 840-846.
BIS. 2010. GUIDELINES FOR MANAGING PROJECTS: How to organise, plan and control
projects. BIS.
Cassino, K. E. 2018. Project Delivery Systems: How They Impact Efficiency and Profitability
in the Buildings Sector. McGraw Hill.
FME. 2014. Project Scope Management: Project Skills. FME.
IFRC. 2011. Project/programme monitoring and evaluation (M&E) guide. IFRC.
Laar, D., Konjaang, J., & Tankia, B. A. 2015. Design and Development of a Sales
Management System for SMEs . International Journal of Innovative Research in
Advanced Engineering (IJIRAE), 66-77.
LEVELSET. 2019. Common Construction Project Delivery Methods: A Breakdown.
LEVELSET.
PM4DEV. 2016. Project Scope Management for Developing Organizations. PM4DEV.
PMI. 2013. A Guide to Project Management Body of Knowledge. PMI.
Sarde, R. R. 2016. An Overview of Front-End Planning for Construction Projects.
International Research Journal of Engineering and Technology (IRJET), 1298-1300.