Advanced Diploma: Resource Allocation & Register Manual for Cafes

This report, prepared for the BSB61015 Advanced Diploma of Leadership and Management, focuses on resource allocation and management for a new cafe business. The assignment involves developing a resource allocation and register manual for three cafe locations (Sydney, Brisbane, and Perth) with a budget of $350,000 per location. The report includes stakeholder identification, analysis of CBD information, fit-out planning, equipment specifications, and alternative financing options like leasing. It also covers the development and implementation of systems for efficient resource use, monitoring against budgets, and asset management, including preventative maintenance and record-keeping. The report's structure follows the assessment brief, addressing four key tasks: stakeholder analysis, fit-out planning and financing, resource utilization systems, and asset management manual creation. The report emphasizes the importance of customer service, efficient resource use, and adherence to financial and legal requirements. The provided solution on Desklib offers comprehensive insights into leadership and management principles, making it a valuable resource for students studying similar subjects.

T-1.8.1
Details of Assessment
Term and Year Time allowed 7 Weeks
Assessment No 2 Assessment
Weighting
50%
Assessment Type Resource Allocation & Register Manual
Due Date Week 7 Room TBA
Details of Subject
Qualification BSB61015 Advanced Diploma of Leadership and Management
Subject Name Innovation
Details of Unit(s) of competency
Unit Code (s)
and Names
BSBMGT608 Manage innovation and continuous improvement
BSBMGT622 Manage resources
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the
work submitted is my own, and has not
been copied or plagiarised from any
person or source.
Signature: ___________________________
Date: _______/________/_______________
Details of Assessor
Assessor’s Name
Assessment Outcome
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Results
Competent Not Yet
Competent
Marks
/ 50
FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive
improvements:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________
Student Declaration: I declare that I have been
assessed in this unit, and I have been advised of
my result. I am also aware of my right to appeal
and the reassessment procedure.
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration: I declare that I have
conducted a fair, valid, reliable and flexible
assessment with this student, and I have
provided appropriate feedback
Student did not attend the feedback session.
Feedback provided on assessment.
Signature: ____________________________
Date: ____/_____/_____
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T-1.8.1
Purpose of the Assessment
The purpose of this assessment is to assess the
student in the following learning outcomes:
Competent
(C)
Not Yet Competent
(NYC)
consult with relevant stakeholders and analyse
information to determine the nature and level of
resource required to achieve business objectives
plan for, acquire and allocate the resources,
incorporating strategies to maximise efficiency
and manage risk
develop and implement systems to:
incorporate efficient use of resources into work
practices and
monitor resource use against budgets and
business objectives
prepare reports that clearly indicate the level of
performance achieved and any adjustments
needed to achieve service and product delivery
standards
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A
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T-1.8.1
student can only achieve competence when all assessment components listed under “Purpose of the
assessment” section are recorded as competent. Your trainer will give you feedback after the
completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible
for re-assessment.
Resources required for this Assessment
 Computer with relevant software applications and access to internet
 Weekly eLearning notes relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
 This assessment has to be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be
improved. You will be provided with feedback on your work within two weeks of the
assessment due date. All other feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and
your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge
and skills to be deemed competent for this unit of competency.
 If you are not sure about any aspects of this assessment, please ask for clarification from your
assessor.
 Please refer to the College re-assessment for more information (Student Handbook).
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T-1.8.1
ASSESSMENT: RESOURCE ALLOCATION AND REGISTER MANUAL
ORGANISATIONAL CONTEXT AND BUSINESS DESCRIPTION
Service Industry Management Private Limited (SIM) is a newly setup organisation that has
been approved by the Australian Business Registrar. The organisation with its fund has
recently acquired three (3) brand new premises for cafe operations in three different
locations: One in Sydney CBD, One in Brisbane CBD and One in Perth CBD. The core
business of the group is hotel management and they now wish to expand into cafe
management.
Company Strategy
SIM's growth strategy is focused on expanding into cafe operations with the intention of
owning a cafe franchise. SIM supports work health and safety (WHS) in the workplace and is
a strong advocate of environmental sustainability.
ASSESSMENT BRIEF
You have been appointed General Manager of Cafe Operations and have been allocated $350
000 for the fit-out of each of the premises.
As a guideline, you will need the following for each outlet as they are to be identical, with a
floor space of 250 square metres:
 tables and chairs providing seating for forty (40) ‘alfresco style’
 built-in furniture providing seating for twenty ( 20)
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 refrigerated display cabinet with counter and storage
 cabinets
 small freezer
 cool room
 reverse cycle air-conditioning
 commercial three (3) group coffee machine
 coffee roaster (optional)
 coffee grinder
 commercial fruit juicer
 hot water urn
 dishwasher
 cutlery, crockery and other service equipment
 salamander or oven
 toaster
 point of sales (POS)/cash register
ASSESSMENT STRUCTURE AND INSTRUCTIONS
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Assessment tasks weights: Task 1 – 10 marks, Task 2 – 20 marks,
Task 3 – 10 marks, and Task 4 – 10 marks.
Task 1: Based on the acquired locations for cafe premises, you will need to identify the
potential stakeholders for the three premises. You will also need to analyse the CBD
information to determine the types and level of resources required for the organisation.
Task 2: Based on the given information in assessment brief, you are required to plan the fit-
out with the allocated funds and select alternate financing options such as leasing. You will
need to include purchase specifications for the equipment to guide the acquisition process.
Task 3: Based on the given information provided in assessment brief and your previously
completed tasks develop and implement systems to
 Incorporate efficient use of resources
 Monitor resource use against budgets and business goals
Task 4: Prepare an asset management manual with policies and procedures in order to:
 monitor the condition and performance of the physical assets you have recommended
and take appropriate action in the event of a breakdown
 undertake preventative maintenance on an ongoing basis
 acquire new assets as needed
 maintain records to comply with the financial and legal requirements of business
operations
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FORMATTING AND REPORTING INSTRUCTIONS
1. The assessment should follow the structure as stated in instructions
2. The assessment must provide a clear explanation of each of the 4 tasks above in relation
to the enterprise and its industry sector.
3. The report is to be approximately 2,000 words in length however this benchmark is only a
guide and is not mandatory in the overall context of the assessment
4. All sources are referenced consistently and comprehensively using the recommended
referencing system as prescribed in the subject description/outline.
5. Overall presentation is professional including spell and grammar checked judicious use of
headings, font size, layout etc.
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TASK 1: Based on the acquired locations for cafe premises, you will need to identify the
potential stakeholders for the three premises. You will also need to analyse the CBD
information to determine the types and level of resources required for the organisation. (10
marks)
Premise / Location Information on
location / premise
Additional
resources required
for the specified
location
Identified
Stakeholder groups
within the location /
premise
Sydney: Located in
the heart of York
Street, where there
are various famous
restaurants also.
The area is a well-
ventilated 5000
square feet area
located in the
vicinity of a lake
area. The ambience
is lit up by the mild
breeze that blows in
the evening. There
is outdoor as well as
indoor
accommodation
facility.
The café
infrastructure on a
special theme
which is “woods”.
There is supposed
to be a 3D wall
printing to be done
in the café that
would give it a
majestic feel. This
would require
specialised wall
stickers to be
printed and
The Décor
Manager, Floor
Manager, Floor
Staff, The Interior
Decorators and the
Operations
Manager and the
whole Operations
team are identified
as the most
important
stakeholders.
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customised upon
order. The
estimated cost is
AUD $15000. Other
than that floor
printing also have
to be done.
Customised tiles for
that purpose would
cost around AUD $
50000. Wooden
furniture for the
café would cost
around AUD
$100000.
Brisbane: This
premise of the café
would be located in
Tribune Street.
This facility is
comparatively
smaller with a
super-build carpet
area of 3700 square
feet. The
accommodation
strength for
customers is 250.
However, the
company intends to
This facility
requires special
service team to be
hired. Other than
that live musicians
are also needed to
be hired. Special
construction costs
incur the setting up
of the stage. Again,
the live mock tail
The Interior
management team
along with the
facility manager
and the entire
facility team area
the main group of
stakeholders. The
Operations
manager is also an
important
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make this café a
two storied facility
in the future.
Located in the
heart of the city,
live music and live
mock tail counter
are supposed to be
the speciality of this
area.
counter is also
needed to be set up.
The total estimated
cost is AUD
$150000. Signature
paintings that
would provide
glamour to the café
include a cost of
$20000.
stakeholder for this
project.
Perth: the location
of this premise of
the café is Murray
Street
The facility at
Murray street is an
exception with the
area confiscated by
Night life
promoters. Visited
by a highly culture
loving customer
group, the café is
supposed to be built
with the theme of
Australian
Kangaroo. Various
glorious aspects of
the nation including
glimpses of the
The wall painting
cost is supposed to
be AUD $50000.
Other than that
crockeries that
would be used here
are also going to be
printed. The lounge
set for this café
would incur a cost
of AUD $100000.
The operation team
including the
manager along
with the Wall
painting facility
forms the major
stakeholders’ team.
The stakeholders
committee is also
comprising of the
Finance Committee
listed for the
enactment of this
whole project.
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national
achievements
would be flaunted
in the café. There is
also supposed to be
two auto-service
counter where self-
flush facility is to be
available for the
customers. The
entire sitting
strength of the café
is supposed to be
200.
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