Project Report: Analysis of Camden Music Event and Management

This project report details the planning and management of a music event organized by Camden Sickle Cell together with Thalassaemia Service Group. The report encompasses various aspects of project management, including a manually developed network diagram illustrating the project's activities, durations, and critical path. It includes a stakeholder analysis identifying key stakeholders and their levels of interest and power. The report also presents a numbered work breakdown structure and an organizational structure for the event. A comprehensive risk analysis is conducted, identifying 20 potential risks and proposing mitigation strategies. Furthermore, the report outlines quality expectations, specifications, and acceptance criteria for the event, along with measures for quality control. Finally, it critically analyzes and justifies the selection of the Critical Path Method as the most appropriate project methodology for this event, highlighting its benefits and limitations. The report concludes with an overview of the project's key findings and recommendations.

Project Management

EXECUTIVE SUMMARY
Project is a series of activities which requires to be completed for reaching particular
result. The report is based on a project that is music event that Camden Sickle Cell together
with Thalassaemia Service Group is planning to organise. With this project, the group have aim
to provide a service sustainable ways to raise funds for society. The report includes network
diagram, work based structure, stakeholders analysis and project methodologies. Along with this,
it also includes risk analysis in which 20 types of risks are analysed that have chances to occur
and their mitigating strategies.

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................1
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
TASK 1............................................................................................................................................1
Developing network diagram manually.......................................................................................1
TASK 2............................................................................................................................................3
Stakeholder analysis for the project.............................................................................................3
TASK 3............................................................................................................................................5
Developing numbered Work break down structure and organisational structure........................5
TASK 4............................................................................................................................................6
Risk analysis for 20 different risks..............................................................................................6
TASK 5............................................................................................................................................8
Quality expectation, quality specification, acceptance criteria and measure to be put for
controlling the event....................................................................................................................8
TASK 6............................................................................................................................................8
Critical analysis of what methodology would be appropriate for the project and why...............8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
The term project refers management is implication of skills, techniques, knowledge and
efforts to activities of project for the purpose of meeting its essential requirements. It includes
stages that guides project managers to complete all activities as per schedule criteria and gain
success (Cha,Newman and Winch,2018). Present report is all about a music event which Camden
Sickle Cell together with Thalassaemia Service group is planning to organise.
The report includes network diagram that is developed manually and stakeholder’s
analysis is undertaken for the event project. Further, it includes numbered Work Breakdown
Structure together with Organisational structure in context to the music event. Risk analysis is
also prepared and project methodology that is suitable for it is evaluated.
MAIN BODY
TASK 1
Developing network diagram manually
Network diagram refers to a portrayal of the several events and activities of a project. It
reflects the relationship between different activities in the project. This helps in completing the
task in an effective way within specified period of time. It is useful for visual presentation and
helps in making connections so that users understand it easily. This network diagram can build
for Camden Sickle Cell together with Thalassaemia Service group can be shown below:
Activities Duratio
n
ES EF LS LF
1 Budget approval 1 28-09-20 28-09-20 28-09-20 28-09-20
2 Hire publicity director 14 29-09-20 13-10-20 29-09-20 13-10-20
3 Hire Set Designer 14 29-09-20 13-10-20 04-11-20 18-11-20
4 Hire Place for Audition 7 14-10-20 21-10-20 14-10-20 21-10-20
5 Advertising to hire Crew
and Cast
7 14-10-20 21-10-20 14-10-20 21-10-20
6 Hire Production and
Publicity Crew
28 22-10-20 19-11-20 22-10-20 19-11-20
7 Set Designed and Build 35 20-11-20 25-12-20 20-11-20 25-12-20
8 Train Production Crew 12 20-11-20 02-12-20 18-12-20 30-12-20
9 Audition to hire cast 2 22-10-20 24-10-20 22-10-20 24-10-20
10 Cast Rehearsal 66 25-10-20 30-12-20 25-10-20 30-12-20
11 Hire Orchestra 7 29-09-20 06-10-20 10-11-20 17-11-20

12 Music 7 29-09-20 06-10-20 16-12-20 23-12-20
13 Photograph Cast and
Crew and Collect
Biographies
35 20-11-20 25-12-20 20-11-20 25-12-20
14 Enter information into
computer
1 26-12-20 27-12-20 26-12-20 27-12-20
15 Printing 5 28-12-20 02-01-21 28-12-20 02-01-21
16 Develop an advertising
plan
7 20-11-20 27-11-20 03-12-20 10-12-20
17 Advertising Media 21 28-11-20 19-12-20 11-12-20 01-01-21
18 Orchestra Rehearsal 4 07-10-20 11-10-20 14-12-20 18-12-20
19 Order Costumes 7 25-10-20 01-11-20 18-12-20 25-12-20
20 Costume Parade and
Alteration
5 26-12-20 31-12-20 26-12-20 31-12-20
21 Dress Rehearsal 1 01-01-21 02-01-21 01-01-21 02-01-21
22 Performance 10 03-01-21 13-01-21 03-01-21 18-01-42
Illustration 1: Self generated. 2020
(Source: Self generated. 2020)

Illustration 2: Self generated. 2020
(Source: Self generated. 2020)
The above diagram is prepared through underneath basis
Early Start Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
From the above diagram, it is said that critical path is shortest distance that shows
minimum time required for completing workings. In case with Camden Sickle Cell together with
Thalassaemia Service group, orange arrows and blue arrows represents critical path for Camden
Sickle Cell together with Thalassaemia Service group. The shortest time which are taken by
tasks is 1,2,4,5,9,10,21 and 22. For complete all the activities, shortest possible time required is
1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 days = 116 days totally for the project.
TASK 2
Stakeholder analysis for the project
Stakeholder Analysis: It is a tool or framework that is used to evaluate the power and
interest of stakeholders in the company (Geithner and Menzel, 2016). While analysing
stakeholders impact on project of Camden Sickle cell and Thalassaemia Service Group Investors,

Audiences, Town Hall Committee, participants and organisers considered which are further
discussed below:
Illustration 3: Self created. 2020
§
(Source: Self created. 2020)
High power and high interest: Investors are grouped in this category. They provide
funds for project which has huge impact on success of any project. Hence, they have high
interest and power and therefore they should be managed closely.
Low power and low interest: Audience are thoughtful within this category. Although
they should be monitored but excessive communication and waste of energy should be avoided.
High power and low interest: Within it, Town Committee is classified. Even if their
interest is low still focus should be on satisfying them. Hence, information of progress and
another important details should be provided to them on regular basis (Kyriklidis and Dounias,
2016).
Low power and high interest: Participants and organisers falls in this category. They
have high interest in project due to which they ensure its success. Hence, this group should not
be neglected. Balanced information should be provided to them which satisfies their interest at
the same time spending more than required energy and time on them should be avoided.

TASK 3
Developing numbered Work break down structure and organisational structure
Work breakdown Structure refers to key project deliverable which organise working of
team into manageable sections. The main purpose of the structure in context to music event that
Camden Sickle Cell together with Thalassaemia Service group is planning to organise is to
establish common understanding of scope of the project (Niknazar and Bourgault, 2017). The
Work breakdown structure for music event of Camden Sickle Cell together with Thalassaemia
Service group is below:
Illustration 4: Self Created. 2020
(Source: Self Created. 2020)

Organisational structure is said to a system that defines the ways activities are directed
for objective attainment of business. For music event which Camden Sickle Cell addition to
Thalassaemia Service group is organising, organisational structure of functional structure is
selected in which people performing similar activities are grouped into functions as per their area
of interest and specialisation. Organisational structure for music event is underneath:
TASK 4
Risk analysis for 20 different risks
No. Risk Effect Possibility Mitigation
1 Power failure Low High Arranging generator or invertor for
ignoring the negative impact of power
failure.
2 Uncertainty Moderate Low Forecasting future uncertainties in

advance and formulating plans to deal
with them.
3 Negative impact upon
environment
Low Moderate Focusing upon environment safety and
security
4 Withdrawal of
sponsor
Moderate Low Formulating plan to retain interest of
sponsors
5 Poor time
management
Low Moderate Formulating schedules for all the tasks
according to their time of completion.
6 Improper management
of event
High Low Making arrangement of all the key
requirements of event (Lippe and vom
Brocke,2016).
7 Safety and security Low High Assuring security and safety at the
event.
8 Social issues High Low Meeting expectations of all the targeted
audiences
9 Lack of medical
assistance
Low Moderate Proper arrangement of medical support
for the staff and audience
10 Threat of fire Moderate High Making arrangements for the tools
required to ignore the threat
11 Loss of reputation High Low Executing all the activities of event in
systematic manner.
12 Safety of staff High Moderate Taking safety measures for the event.
13 Loss of equipment Moderate Low Making sure that equipment is
managed properly.
14 Financial loss Low Low Arranging funds according to the
requirements of event.
15 Permission of local
authorities
Low High Taking permission from local
authorities of the place where event
will be organised.
16 Small space Moderate High Selecting best place for the event on
the basis of estimated number of

audiences.
17 Hygiene of food High Moderate Maintain the level of hygiene in food.
18 Lack of staff members Low High Hiring required number of employees
for managing event
19 Improper parking
arrangements
Moderate Low Making arrangements for parking
vehicles of guests.
20 Weather High Moderate Taking proper analysis of weather so
that its negative impact could be
ignored.
TASK 5
Quality expectation, quality specification, acceptance criteria and measure to be put for
controlling the event
Quality expectation refers to that statement which reflects the quality that is expected by
the customers from the project of the company. It is agreed early at the starting point of the
project. IN context of Camden Sickle Cell and Thalassaemia Service group the quality
expectation is high of the customers because they are the best event company who organise the
music event. In this they can expect the high quality in casting and crewing the collection of
photographing, offering quality food with proper hygiene because of coronavirus, proper focus
on sanitization, security and costumes of the participants. This are the major resources on which
company needs to focus at the time of setting the quality. In this manager can set the high
acceptance criteria for their event so that they can attracts the large number of people towards it
so that it will become successful. In this head of the event organiser is setting the quality
specification in which they offer the Italian and Mexican food to their guest with some soft
drinks and smoothies. Set the western dress code for all the guest (Martens and Carvalho, 2016).
In this they include the orchestra music in which they focus on classical music including the
musical instrument like Violin, cello etc.
To measure the quality of the event head of the musical event can focus on taking the
follow ups of the clients so that problems can be recognised effectively. In this they also use the
inspection to control the quality problems and offers the quality services to them. The company

also includes the process control so that operations can be done in an effective way and this will
offers the successful results in the events that is organised by the company (Pollard, 2019).
TASK 6
Critical analysis of what methodology would be appropriate for the project and why
Project methodology can be described as set of guiding processes addition to principles
that plays significant role in managing a project. Selecting a project methodology is prime
decision made by a project manager. In aspect to music event that Camden Sickle Cell addition
to Thalassaemia Service Group is planning to organise, Critical Path Method is effective
methodology. It refers to a methodology which is adopted by project managers for analysing
important deadlines as well as delivering the working promptly. With this methodology, all the
activities are categorised properly for completing the project. Further, it guide in mapping project
duration concerned with each activity as well as dependencies of each (Muriana and Vizzini,
2017). The benefit of critical path methodology for music event is that it helps in identification
and scheduling all activities properly. The methodology saves managers time, demonstrates
graphical aspects of the project and reducing timeliness. In contrary, limitation of the
methodology is it requires experts to schedule activities. It is critical to predict completion time
of all activities and devising paths is complicated process.
CONCLUSION
From the above report it is concluded that project methodology is an essential term to
examine the applications and principles that is based on completing the project. For business like
event it is very significant to take a decision based on project methodology so that successful
results can be attained. It inculcates the network diagram that is helpful accomplishing the
project within team. Further stakeholder analysis helps in analysing the interest and power of
them within the event. In this risk analysis factor is play a vital role to examine the risk so hat
firm will effectively working on them to overcome this by offering training the development
session. In this it also helpful in controlling by focusing on quality expectation.

REFERENCES
Books and journals:
Cha, J., Newman, M. and Winch, G., 2018. Revisiting the project management knowledge
framework. International Journal of Managing Projects in Business.
Geithner, S. and Menzel, D., 2016. Effectiveness of learning through experience and reflection in
a project management simulation. Simulation & Gaming. 47(2). pp. 228-256.
Kyriklidis, C. and Dounias, G., 2016. Evolutionary computation for resource leveling
optimization in project management. Integrated Computer-Aided Engineering. 23(2).
pp. 173-184.
Niknazar, P. and Bourgault, M., 2017. Theories for classification vs. classification as theory:
Implications of classification and typology for the development of project management
theories. International Journal of Project Management. 35(2). pp. 191-203.
Lippe, S. and vom Brocke, J., 2016. Situational project management for collaborative research
projects. Project Management Journal. 47(1). pp. 76-96.
Martens, M. L. and Carvalho, M. M., 2016. Sustainability and success variables in the project
management context: an expert panel. Project Management Journal. 47(6). pp. 24-43.
Muriana, C. and Vizzini, G., 2017. Project risk management: A deterministic quantitative
technique for assessment and mitigation. International Journal of Project Management.
35(3). pp. 320-340.
Pollard, C. E., 2019. Lessons learned from client projects in an undergraduate project
management course. Journal of Information Systems Education. 23(3). p. 3.