Project Management Report: Implementing New Techniques at QA Higher Ed

This project management report focuses on improving the QA Higher Education London campus through the implementation of new techniques in classrooms. It encompasses a Project Initiation Document (PID), a Gantt chart, and a risk register, which are crucial for effective project planning and execution. The PID outlines the project's scope, justification, budget, time scale, objectives, and approaches, while the Gantt chart visually represents the project timeline and tasks. The risk register identifies potential risks, their mitigation strategies, and contingency plans. The report emphasizes the importance of stakeholder analysis and communication throughout the project lifecycle. It discusses the significance of quality risk management and its impact on project success, providing recommendations for risk mitigation and ensuring the project's objectives are met within the allocated time and budget. The report underscores the systematic approach needed for successful project completion, highlighting the roles of project managers and team members in achieving desired outcomes.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1: Project Initiation Document (PID)...................................................................................1
TASK 2: Gantt Chart.......................................................................................................................3
TASK 3: Risk Register....................................................................................................................6
TASK 4..........................................................................................................................................10
a) Importance of quality risk management plans and its impact on project.........................10
b) ..........................................................................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project will consist set activities as well as process which need to be arranged
systematically so that coveted targets get attained within limited period of time. For this,
manager of project will take assistance of some principles; therefore, they will implement thing
effectually (Kerzner and Kerzner, 2017). It is must for superior to examine each things in an
appropriate way. Present report is based on The QA higher education, they are planning to make
rooms more effective by implementing latest techniques in London campus. It will comprise
many things, such as software, hardware, furniture and other essential elements. This project is
going to highlight project initiation document (PID), Gantt chart and in addition risk register.
Along with, some recommendations are provided to cover risk which is associated with project.
TASK 1: Project Initiation Document (PID)
Project management is considered as an application which need prerequisite abilities as
well as knowledge. Many sort of processes and activities will include into this; thus sequence of
initiating, planning, executing, controlling and in addition closing will be done properly. This all
needs to be execute by manager of project and group members. Rather than this, some kinds of
factors will involve into this, for example: time, risk, cost, scope, stakeholders etc.
It is required for project manager to comprehend targets and objectives in an efficient
way; therefore, fundamental need will get fulfilled (Schwalbe, 2015).
Project Initiation Document:
This is a document of project planning that plays an eminent part to collect essential data
and information so that project will get start (PID- Project initiation document, 2018). It is
needed for project manager to maintain an appropriate communication with bondholders so they
will share necessary info. It includes a particular process:
 Describe project and in addition its range.
 Justification about project.
 Assure finance of specific project, it required.
 Explain responsibilities and duties for participation of project.
 Render needed data and information to individuals so that they will begin it in an
effective and efficient way.
Henceforth, PID will consist a framework; thus, project will get build appropriately. Each
and every kind of company is having their own templates for this which will include some
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needed information. Rather than this, some specific criteria will comprise into this which are
stated as beneath (Serra and Kunc, 2015):
Budgetary information: This kind of data is required as it is advantageous to accomplish
all essential necessities. In context of The QA higher education, they want to implement new and
latest into their class rooms to make them more effective and efficient. Therefore, it is must for
project manager to set some budget for this. This is much useful to apply plan effectually and
along with it aids to determine demand of each level.
Time Scale: Project manager has to set specific time for project so that each thing will
get done within provide duration. It is must to know when work get begin and end. In context of
The QA higher education, they have to set some time so that they will refurnish rooms as well as
computer labs. By deciding time for project they will easily develop London Campus. Along
with, targets as well as objectives will get accomplished within limited period of time.
Objective: Project initiation document needs to be related with a particular aim. Similar
to this, project manager of The QA higher education has to decide some goals and aims as this
will assist them to prepare plan in a significant manner. Fundamental aim of college is to use
latest techniques or methods into rooms and computing labs; therefore, they will be able to
provide best kind of knowledge and experience to their students.
Approaches: This will comprise many types of approaches as well as principles so that
project plan will get developed in an effective way. For this, they will utilize certain methods and
tools; therefore, all needs get accomplished. It is essential for project manager to examine entire
attributes; thus, coveted goals and targets will attained. Along with, it is must for them to use
best tools so that they will implement latest techniques into rooms and computing labs
effectually, such as software, hardware, furniture and many others (Svejvig and Andersen, 2015).
Key staff and Stakeholder analysis: To manage project, this analysis is considered as a
decision making process which will render some effect on those parties which are associated
with this. It is must to examine interest of bondholders; thus, appropriate actions will be taken in
an effective way. They are considered as a most significant factor of management. If any type of
problems are facing by them, then manager has to sort out entire issues timely. Along with,
project manager needs to consider them while formulating plan and in addition communicate
them required data and information. As The QA higher education is going to use latest
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techniques into their rooms so that they have to consultant about it with shareholders because
they support them into implementation of modern methods.
Henceforth, above mentioned documents are related with project initiation and these have
to be taken into under consideration in procedure of planning and to develop document in an
effective manner. Being a manager of project, it is must for me to develop plan appropriately so
that entire things will get implemented without facing any kind of disputes or obstacles
(Hornstein, 2015).
TASK 2: Gantt Chart
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TASK 3: Risk Register
It portrays risk index and considered as a main document to manage project. This needs
to be prepared at a starting period of time. This plays an eminent part in planning of risk
management because with assistance of this many sorts of problems get determined and in
addition their solutions will evaluated effectually also.
Fundamentally risk register is sharing by each stakeholder and in addition, superior can
also give their suggestions regarding issues. Essential aim of risk register is aware employees
regarding each difficulties which are connected with project. With aid of this, judgement will be
taken in an appropriate way and along with this, some suggestions will be acquired in this
context (Joslin and Müller, 2015). Along with, it will be taken into under consideration by the
manager when they are formulating plan as well as policies to deal with any sort of risk or issues.
Document associated with risk register will comprise many types of essential data and
information and assist to determine risk. Along with, it aids to apply effective solutions for any
type of circumstances or situations. Therefore, there are some specific guidelines or steps to
develop risk register which are stated as below: Create risk register: It is considered as a first phase and need to be considered when plan
for project is get approved. Under this, factor of risk will provide basic agreement for
project plan. Record active risk: This is second step, in this, manager of project has to track risk and in
addition its elements. For above stated purpose, superior has to record each things into
register with specific date, objectives as well as closing. Thus, risk and along with
uncertainties will found out easily.
 Assign an unique number to each risk: It is essential to identify risk in an effective way
as this will provide impact to entire procedure as well as activities either in a direct or
indirect way. This will be determine link in relation to report of project status, risk
determination and form of its impact (Sears and et. al., 2015).
Risk register will comprise several documents of risk which will consist some requisite
components and these are mentioned as below:
Owner: He or she is an individual who has duty to find out risk element at the time of
project and gathered data will be utilized for every uncertainty or hazard.
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Mitigation: This is considered as most effective technique to sort out troubles because it
aids to decrease losses connected to investment, property, planning time and many others.
Contingency actions: It is like a plan which is developed to provide support to
organisations; therefore, they will attain desired targets as well as goals in an effective way.
Additionally, many kinds of situations or events will taken into under consideration which will
happen in near future or not.
Pre and post actions: This is a plan to take an action and need to be considered at the
time of any captious circumstances and another element of risk. Therefore, it is required for
project manager to consider each component at the time of executing exercises. This will assist
to take judgement in an appropriate way so that entire things will get done within certain period
of time (Ramazani and Jergeas, 2015).
Risk Mitigation action Contingency
action
Pre action score
(Out of 10,
where 10 is high
risk and 1 is low)
Post action score
(Out of 10,
where 10 is high
risk and 1 is low)
The staff
members who are
bearing better
designation in
organisation may
withdraw from for
several minor
reasons.
It is important for
manager and
leaders to provide
proper guidance
to employees or
team members to
get higher
position in
company for
growth in career.
It is essential to
render netter
compensation to
those fresh
workers who are
completing
several roles in
order to motivate
them for future.
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Immediate arising
the requirements
of various
equipments in an
enterprise that are
Various kind of
machinery and
plants are needed
to repair or
purchaser new
Sometimes, it is
not possible to
buy new
equipments
immediately them
7 3
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necessary for
carrying out
manufacturing
procedure
properly.
and then it is
mandatory to
ensure
maintenance of
cost of specific
project.
reuse old ones
and work through
second hand
machineries can
be done.
Flexibility in
statements of cash
in flows.
It is not easy to
manage capital as
cash s that daily
basis record can
be maintained to
reduce risks and
uncertainty in
respect of money.
Investments
should be done
step-by-step to
reduce
complexity of
cash in bulk.
8 4
Many times,
connections are
terminated or
blocked due to
critical
emergencies.
Important6 part of
any project
should be done by
putting on priority
which can be
done through
connections of
internet.
Several
procedures are
there in which
internet
connection is not
required then it
should be done at
that time of
blocked
connections to
maintain
performance on
regular basis.
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Preferences of
customers get
modified.
Better innovative
and creative
strategies can be
Little bit
modifications can
be applied to
6 3
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prepared to
complete desires
of consumers.
attain product as
per demands of
people.
Staff member are
small in number
to gain daily
outcomes.
It is important to
determine those
people who does
not have valid or
genuine reason
must be render
warning letter to
avoid this.
Workers who are
not taking
unnecessary
leaves should be
appraised and
encourage them
for cooperation.
6 3
Legal norms
increase tax rates.
It is necessary to
make several
policies to get rid
off such
immediate
problem.
Manufacturing
cost can be
decreased by
certain creative
policies to
maintain these
risks.
4 2
Improvement in
employee
turnover
Freshers are
usually withdraw
from firm if
working is not
suitable then it is
mandatory to sign
a bond with them.
New experienced
and well qualified
employees can be
hired to reduce
risk of this factor.
7 3
Failed to attain
desired
capabilities and
sources.
It is compulsory
to make several
policies as well as
strategies to
manage in
Suitable
candidate should
be determined
and provide
appropriate
5 1
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available resource
and skills.
learning to boost
up desired skills.
Customer refuse
to pay desired
amount of project.
Sign a legal
contract with
them so that it
will possible to
take legal actions
against them.
Project can be
stopped and make
advance payment
with clients
before starting to
work on it.
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TASK 4
a) Importance of quality risk management plans and its impact on project
It is must for manager to evaluate entire risk which is associated with project. Under this,
superior of project and his team play an eminent part to manage overall process. Therefore, each
thing will implement effectually without facing any issue. It has been examined that cost of
project is high as compare to regular operational activities. In context of The QA higher
education, they will formulate adequate strategies as well as policies which aid to reduce
unwanted waste; thus, they will be able to achieve requisite results significantly (de Carvalho,
Patah and de Souza Bido, 2015).
Time and fund will get spend by project manager and their group members on discussion
about any latest project. It is must for them to determine those reasons which are restraining
success of project. There are many kinds of significance of plan of risk management which are
stated as beneath:
 It helps to explain targets and goals effectually which aid to identify cost, quality as well
as deadline of project. Along with this, risk associated with project will get determined.
 Project team will easily create a project effectively with assistance of risk administration
plan. Under this, clients and in addition sponsors are entirely free to find out hazards or
uncertainty.
 This sort of plan is much advantageous to match risk with specific period of time of
project. Project manager and its group individuals will worry about any issues because it
is essential for them to always be ready to solve difficulties within time (Sánchez, 2015).
For this aim, many type of policies or strategies will developed by them.
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 Manager of risk having an effective power to evaluate and control risk through
implementing certain strategies. Therefore, they will attained coveted targets and goals
with an effective manner. Along with, to identify risk some kinds of techniques or
methods will also used by superior.
 Employer will identify an expert for this, so that they will create an effective project and
things will get implemented into this adequately.
There are several factors which will involve into this plan, these are stated as beneath:
Process: This will comprise overall procedure and this will consist many things, such as
identifying, assessing, examining and in addition mitigation through utilization of project life
cycle.
Work break down structure: It is essential for manager to distribute work to each group
member as per their skills and abilities and for this, they will take assistance of WBS.
Risk register: It is considered as most significant aspect of which aid to avoid unwanted
exercises; thus, risk will get diminished effectually (Portny, 2017).
Risk management planning: It is much appropriate procedure which assist to produce
any new item at marketplace and for this, many kinds of distinctive attribute, policies, plans and
so others will be utilized for specific project.
Roles and responsibilities: As indicated by this, project superior will give work to staff
members as per their skills and capabilities. Along with, it is required to give them some duties
or roles which will performed by them to attain coveted targets within certain period of time.
This needs to be considered in each circumstances so that appropriate judgement will be taken.
Risk categories: According to this element, manager of project and their group member
will distribute risk properly as it aids to make project more efficient as well as effective. Some
types of methods or tools will be utilized as per condition and their impact will be either adverse
or positive.
Risk determination: It has been evaluated that risk will be develop at any period of time;
thus, it is necessary for an employer to formulate an appropriate plan so that it will be under
control (Boyle, 2017).
Henceforth, it get understood that it is must for risk manager to determine all elements
related to risk which will happen during execution of project. Therefore, they will prepare an
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effective plan to achieve desired goals as well as targets, like The QA higher education is going
to implement latest techniques and methodologies into rooms and computing labs.
b)
It is must to carry on plan of project in an appropriate way. As this will include some
kind of uncertainties as well as risks which will never be neglected by the superior. Because this
will render direct influence on development and success of project. Along with, this will develop
some types of issues while getting coveted results.
Rather than this, there are many computer system or applications will be used by them to
make project more effective. It will assist to manage entire operational activities in an adequate
manner. As a result, problems will get reduced automatically. But it has been examined that, its
impact will be either positive or negative. The QA higher education is going to make their rooms
and computing labs more appropriate, like they are going to use latest techniques for teaching so
that they will make experience of persons more efficient.
Some strengths as well as weaknesses of PRINCE 2 which are stated as beneath: Strengths: It is must for each types of organisation to utilize new techniques and methods
as this assist to enhance clients demand. In context of The QA higher education, they are
going to make their rooms more effective so that they will improve people's experience
regarding education. It is must for project manager to possess required abilities; thus,
they will manage project effectually (Boyle, 2017). It is required to utilize new and latest
methodology to gain attention of numerous individuals.
 Weaknesses: As indicated by this, many clashes will be determined in jurisdiction
process which is much concern about latest methods. Many kinds of tools will be used by
project manager which will create some obstacles. As staff members of The QA higher
education is not much familiar with new or modern techniques so that project manager
will provide training and development sessions to them in this regards.
Thus, to remove shortcomings manager will formulate an adequate plan with aid of
strategies as well as policies. This will also assist them to use PRINCE 2 in an appropriate way;
therefore, desired targets will be achieved within certain period of time.
CONCLUSION
From above described assignment it get comprehended that it is must to manage project
in an effective manner so that desired goals and targets will attained within certain time duration.
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This project discussed about project initiation document which contain many significant factors.
Many kinds of risks as well as uncertainties will be included in the project which will affect its
success and growth, either in a direct or indirect manner.
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