Coaching Case: Enhancing Time Management & Productivity in University

This case study presents a coaching session focused on addressing a university student's challenges with time management, particularly the issue of planning fallacy. The coaching employs strategies such as creating task schedules, prioritizing tasks based on urgency and importance, and setting time limits for activities. The GROW model (Goal, Reality, Options, Will) is introduced as a framework to structure the coaching process, helping the student define their goals, assess their current situation, explore potential solutions, and commit to specific actions. The session emphasizes the importance of self-awareness, seeking feedback, and continuous improvement in developing effective time management skills to enhance both academic and personal productivity. Desklib provides a platform to access similar solved assignments and study resources for students.

Practice session coaching

Contents
CONVERSATION BETWEEN COACH AND CLIENT..............................................................1

CONVERSATION BETWEEN COACH AND CLIENT
Client: Hello sir, I am XXX who is a student at University.
Coach: Hello. How are you and how’s your studies going on?
Client: I am good sir and my studies are going good.
Coach: Okay. How can I help you?
Client: Sir, I am facing an issue of unable to manage time in various practices. It is because
of huge pressure to complete assignments and projects that are allotted by professor. Sir, I think
that managing my time is complex task for me because of planning fallacy which takes huge
time of mine to finish a task even if I have done the task before.
Coach: This is an issue which various students now a days are facing. Managing time needs
proper solutions so that time could be invested or spend on various activities. I believe that when
you will apply a technique to manage time you will be able to increase your productivity and this
will assist you to get more done. Time management skills help you reduce stress and prioritise
your time
Client: Yes Sir, I agree with your thoughts as effective time management will assist me to
clarify my goals along with prioritises my most important tasks. In essence. I will have more
time for attaining bigger and better outcomes.
Coach: To solve your issue, I think you needs to make and follow a task schedule that will
reduce your anxiety. Moreover, you needs to recheck off practices on your to do list so that you
are able to make tangible progresses. It will assist you to avoid feeling stressed out with worry
related to whether you are getting activities done.
Client: Sir, it is a great solution to solve my mismanagement of time as working stress free
will lower risks to meet deadline of project and completing them with quality. Sir, can you
provide me more solutions like this so that I am able to solve my issue for studies and can apply
them in my future.
Coach: The another solution which you can apply is prioritising tasks wisely. It is based on
significance and urgency.
Client: Sorry Sir, I didn’t get your point as how prioritising tasks wisely will lead to solve
the issue.
Coach: Prioritising tasks will help you to look towards your daily tasks as well as determine
that how much they are important and urgent. For example, in your project, one of important
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tasks is to collect information about a topic so you need to focus on information gathering from
relevant and reliable sources. Also, collecting information is key in all types of projects and
assignment. Further, in a group project, important thing to be performed is delegating tasks in
best possible manner. You must analyse interest of other team members and then ask them about
their area of interest so that delegating topics becomes easy for you. I hope you are getting my
point.
Client: Yes sir, I am getting what you are saying. Can you please provide me more example
related to this as I believe it will help me to complete project and assignments on time?
Coach: The another example of this can be setting a time limit for completing practices of
tasks related to project or assignments. Setting time constraints to complete tasks will help you to
work more focused and comfort. You must make small additional efforts for deciding on the
time you require for allotting time for each activity that helps in recognising potential problems
prior they arise. With this, you can make plans to deal with issue of mismanagement of time. I
think you provide me examples to solve the issue as with this, I will understand what you are
getting from my suggested solutions.
Client: Sir, I am getting what you are saying. In context to the solution you provided to me.
For example, when I need to write five articles in time for my group project. But, when I realise
that I am only able to complete four of them in the time prior dead line of project. In this, I will
delegate writing up one of reviews to others. At this point, while performing huge number of
tasks without a break, I will allow me to some down time among tasks so to clear my head and
refresh myself.
Coach: Good, you are getting what I am trying to say.
Client: Sir, can you please provide me suggestions about any model to solve the issue?
Coach: As you are being facing issue relating to the management of the time, the best
solution as per my opinion is that I will apply the GROW model. It comprises of four stages
which includes goal, reality, options and at the last will.
Client: Can you please tell me what is used for specifically?
Coach: It is basically a coaching framework which is used in the meeting, conversations
and in the everyday leadership in order to unlock the possibilities as well as potential. It is a
coaching model which is used for goal setting, problem solving and the performance
improvement.
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Can you please implement this and solve my issue.
Coach: sure!
Client: Can you please begin with this so that I can solve this issue.
Coach: the first stage of this model includes the goal wherein the goal will be set which
must be challenging as well as inspiring. The first stage is all about setting the object, so the
client you must tell me what is the your goal.
Client: my goal is to manage my time and learn the time management skill/
Coach: Now that your goal is set, now it is time to move to others stage which is reality.
This will include discussing about the present situation and what are the barriers which is being
existed between current and the achievement of the goal. Now can you please elaborate about
this.
Client: currently I am facing issue in meeting y deadlines as I am unable to submit my
assignments and projects on time. Also I am always late for my lectures which leaves the
negative impression in the minds of my professors and classmates.
Coach: Are there any barriers which you are facing presently?
Client: there are few barriers which I am facing right now which includes to manage to
wake up early in the morning. I am a lazy person so this is my biggest weakness. But my biggest
strength is that I have the potential to give my best and do everything but my laziness becomes
hurdle in my time management.
Coach: OK! Now we must focus on its solution rather than blaming. So the next stage
includes options which involves exploration of various options available to move ahead. There
are different options which I can suggest you so that you can overcome this issue. This includes
firstly to prepare as well as maintain the schedule. Firstly, prepare a time table and start
following it in a strict manner. Divide your daily activities into different time zones and start
working on it. Time management is a continuous process and it can be developed with regular
practice only so you just prepare the schedule and start working on it. The next option is to
prepare the targets for yourself and start your giving and try to finish your work as per the set
targetted time. This will help you to pro0mote the self motivation as well as confidence so that
your personal satisfaction is enhanced and productivity is increased.
Client: I have tried this option earlier but I failed.
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Coach: the best way for you is to keep your superiors, family or friends ready so that they
can monitor your working and in case, you miss a deadline, they must give you a punishment or
something so that you can strictly follow it. There must be someone present to control your
working so that you can get serious to follow it.
Client: OK! I will try to maintain the schedule and work on it so that I can adopt the time
management skill in me.
Coach: The last stage is now will which involves agreeing on the specific actions as well
as time frame. It also includes setting the reporting and accountability. This must involve the
checking on the commitment level and also revisiting the steps so that any loopholes, if found,
can be closed on time.
Client: OK! Lets revisit the goal so my main objective is to build the time management
ability for me so that I can personally and professional grow in this competitive world.
Coach: Yes, your major goal is to inculcate the time management skill. So this can be
done by prioritising your work, preparing schedule and working on it. There must be feedback
taken from your family, friends and superiors on your progress so that your performance can be
evaluated and you can get an idea as to what you are being doing or at what level you have
developed this skill.
Client: I will try to follow each of these solutions.
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