Challenge UK: Project Management, IT Integration & Business Case

This case study analyzes Challenge UK, an independent holiday organization, and its need for improved IT and project management practices. The study outlines solutions for enhancing business operations through IT implementation, including the use of computing-based systems for course booking and accounting. The project portfolio includes a Gantt chart for timeline management, a risk register table for identifying potential risks, cash and cost analysis for financial planning, a communication strategy for stakeholder engagement, and a resource analysis table for efficient resource allocation. Functional and non-functional requirements are also detailed, along with stakeholder analysis to ensure project success. The study emphasizes the importance of communication among stakeholders and concludes that effective project management and IT integration are crucial for Challenge UK to achieve its business goals in a competitive environment. Desklib provides this and other solved assignments to aid students in their studies.

Study Skills & Project
Management: Task 2 Business case

Executive summary
The study is about the project that is carried out by the Challenge UK which is an
independent holiday organization of the country. It is found that the organization
offers holiday courses for the people of all age group and currently operating at
four different locations It is suggested that the challenge UK needs to implement
computing and IT techniques for betterment of business. The project portfolio
includes Gantt Chart, Risk register table, cash & cost analysis, communication
strategy, table of resource analysis, fundamental & non-fundamental requirement
and stakeholder analysis.

Table of Content
• Introduction
• Case Study analysis
• Solution for the case study
• Recommendation for best solution
• Project portfolio
• Conclusion
• References

Introduction
• Project management is about managing a project successfully in order to attain
the set project goals efficiently. It is related to completing different stages of
projects efficiently. Fewings and Henjewele, 2019).
• Main aim of the present study is to analyze the effectiveness of the project that
is undertaken by the Challenge UK. The present study will cover the problem
that are being faced by the respective holiday company.
• It will include suitable recommendations and project artifacts including
different elements of the project.

Case Study analysis
• The project is carried by a holiday specialist organization named as challenge
UK. It is a small independent activity holiday specialist, headquartered in UK.
• It offers activity holiday as well outdoor courses for the people of different
age group. They are operating at 4 location and each centre of the entity offers
courses of different level of difficulty and lengths.
• All the course offered by the organization also include the price of
accommodation hence people have option to book into a hostel if the free
space is available. The each course centre has the capacity of accommodating
nearly 160 people at a time.

Solution for the case study
• The agency that is hosting the website of company and offer suitable information for
marketing has not developed the online booking website till now. However, accept the
online booking will help the company in enhancing the sales of course.
• it is suggested that the company needs to use IT techniques and the computer based
system for keeping the record of course booking in a proper way.
• It is suggested that there is requirement of using computing technology to maintain the
accounts properly. It is important in order to prepare the invoice and ledger.

Recommendation for best solution
• From the above mentioned solutions, implementation of computing based
system is the most feasible recommendation for the respective company.
• Presence of software and tools will help the business entity in maintaining the
data of course booking efficiently.
• It will also minimize the ambiguity between different departments that will
further make the organization enable to attain the set goals in an efficient
manner.

Cont..
• Justification:
• The main rational behind the selection of the above recommendation is the
current market scenario. It is not possible to run the business efficiently
without implementing suitable IT tools and techniques.
• Also, Challenge UK is working in highly competitive environment wherein
majority of the companies use recent and updated techniques. In this situation,
use of compute based system will help the respective business entity to
maintain the data appropriately. 21/01
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Project portfolio
• Gantt Chart:
• It is the basis for deciding the overall timeline of project, Gantt chart is used
for dividing the activities based on specific time duration that is to be allotted
to each activity.
• In this present research report each activity has a time frame that helps
investigator in completing that particular activity in proper timeline deadline
(Robles, 2018).
• In present report the width of the horizontal bars will represent the duration of
each activity. It will illustrate the start and finish dates of the internal element
of the whole project.
21/01
/20

Cont..
Activities Duration
Introduction 15 days
Analysis of case study 20 days
Solution for the case study 10 days
Recommendations 7 days
Conclusion 5 days
21/01
/20

Cont..
• A Risk Register Table
• A Risk register is a tool of project management that is used to track the risks
that can affect the success of a project.
• It is an essential component of project management as it allows the project
manager to anticipate the future risk and prepare suitable plan accordingly.
• Main aim of this risk register is to identify and track the potential risks. The
risk is an uncertain component that can affect the project negatively or
positively (Baranov and et. al., 2021). 21/01
/20

Cont..
ID Risk description Likelihood
of risk
occurrence
Impact
if risk
occurs
Severity Owner Mitigation action
1 Purpose of project
and risk is not
well-define
Medium High High Project
Sponsor
Complete a business case and
ensure that purpose is well
defined on project charter
2 Project design and
deliverable
definition is
incomplete
Low High High Project
Sponsor
Define the scope in detail with
proper inputs
3 Project schedule is
no clearly defined
Low Medium Medium Project
Manager
Holding scheduling workshops
with the project team in order
to make the understand the
plan