University Project PROJ6003: Change Control Report and Analysis

This report provides a comprehensive analysis of change control within the context of project execution and management, specifically focusing on the PROJ6003 course. It begins by examining a case study involving the Blue Spider Missile improvement project, highlighting required changes such as the need for a formal project schedule, improved communication, and a revised contract type. The report assesses the impact of these changes on project scope, time, and budget, noting deficiencies in the original project plan and the consequences of poor communication and inadequate project management skills. It then outlines various change management processes like Lewin’s, Bridge transition, and Kotter’s models, discussing their applicability in addressing the identified issues. Furthermore, the report identifies and discusses options to satisfy each change request, including improving communication strategies, renegotiating contracts, and enhancing project management skills. Finally, it includes a change request form detailing specific changes, their categories, descriptions, submission details, statuses, and proposed dispositions, thus providing a structured approach to managing project modifications and improvements.

Running head: PROJECT EXECUTION AND CONTROL
PROJ6003 Project Execution and Control
Name of the student
Name of the University

1PROJECT EXECUTION AND CONTROL
Part B: Change Control
1.1 Changes required for the case study
After conducting discussion on project status and improvement that can be incorporated
are respectively compared by the project manager to implement the changes. Infact the
supervisor need to interview the stakeholders, employees and clients as well before
implementation of the changes. Brainstorming, storyboard analyses techniques must be used to
manage project changes. If requested valid changes are properly implemented then a project can
bring huge profit in their projects and business as a whole. It is defined that changes are
inevitable in nature. However, it does not mean that every stakeholder and clients are aware of
the changes project manager desire to incorporate in their project.
The specific changes essential for the project are elaborated in this section. The assigned
project manager Gary Anderson was experienced and skilled in R&D activities. Therefore,
before appointing the best manager their skills and experiences need to be checked. There was no
formal project schedule. Therefore, the project manager needs to prepare a project schedule after
considering the complexity of the individual project development activities.
There was insufficient communication between the project associates (Donovan, 2018).
These issues require to be changed to make sure that all useful information is shared among the
team associates. The job of Paul was to take most Research and development departmental
activities. Gary should have spent most of the time in managing other people. Before submitting
any design and improvement plan the managers need to conduct a discussion with Elliot.

2PROJECT EXECUTION AND CONTROL
The stand by schedule should have been prepares based on slack time. After completion
and before execution of each stage the project manager needs to meet Lord Industry. Infact
electronic detail schedule sheet has to be used to make all other aware of the project
requirements.
1.2 Impact of changes on scope, time and budget
After analyzing the detail project case scenario it has been identified that the assigned
project manager Gary Anderson has no line authority on the functional organizational business
planning and its existing control system. The sponsor and owner of the Blue spider project is
Parks Corporation. The scope of the project is to increase overall capabilities of Spartan Missile.
The project was contracted by Lord Industries and Park Corporation and is subcontracted by
Army’s Spartan Program. It is analyzed that survival of Park Corporation is entirely dependent
on commercial benefits earned from the production program. The responsibility of the company
is to appoint the best production manager for the missile improvement project. The
administrative paper work was done but no balance was there because they were more focused
on the Research and Development activities.
The budget estimated at the early stage for this project was $500 Million and the total
time expected for completion was 20 years. The technical specifications considered for this
project were not effective enough. However, the technical requirements were not clear to the
other project associates. For this reason the time and budget both were interrupted and exceeded
the estimated values (Cameron & Green, 2019). There was ack of communication between the
project manager Gary Anderson and Lord Industries. It impacted the project scope negatively. In
order to handle the project the specific skills and experiences and skills required were absent in
Gary. In order to meet the design specifications new materials were needed but those were not

3PROJECT EXECUTION AND CONTROL
incorporated. It was another obstacle for the missile design improvement project. The selected
manager was not suitable for this project.
Due to this reason lack of leadership and motivation were pointed as part of the project
failure. It has identified that; test matrix was not successfully validated. Thus, time and schedule
estimated earlier for the project both were impacted. Firm fixed price contract was used to
implement this project. This type of contract helps the project manager complete any project
within the estimated budget. However, after some progress it was identified that, the sponsor
requested for additional work (Mok, Shen & Yang, 2015). Due to additional requested work
additional budget was also found to be needed. Infact the contractual requirements were also not
done accurately. The prime contractor’s recommendations were also not enough effective. The
assigned resources were committed throughout the project scope throughout the development
lifecycle. It impacted scope, budget and time of the project positively.
2. Processes involved in submitting the request to deal with the changes
After analyzing the Blue Spider Missile improvement project it is determined that in
order to deal with the requested changes, the different processes those are important to
incorporate include in the below section:
 Lewin’s change model: The Lewin’s change model can separate the entire Blue
Spider project into three stages in terms of unfreeze, change and freeze. This
process is simple but very effective starting point to capture the actual operational
and functional challenges associates to the organizations and projects.

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 Bridge transition model: This model is applicable for project ending, its natural
zone and for the new beginners. This model is mostly used to manage the human
morale and emotion of the organizational staffs.
 Kotter’s 8 step change model: Kotter’s model is an 8 phased change model
applicable for organization change control activities. In this process at first a
sense of urgency is created. After that the guiding coalition is build from the
strategic initiates and vision point. In order to sustain the organizational
acceleration this model is mostly used and applicable for the project team
associates.
Conducting period meeting is the other change essential for this project case scenario.
The changes required for this particular case study are elaborated in the below section:
 It helps to access and understand the requirements as well as positive impact that
a change management plan can bring after incorporating the requested changes
 The change management plan supports all requested changes keeping those
aligned to resources and business
 It helps to manager miscellaneous changes in cost
 The excess time that a change may need to implement gets reduced with a proper
change management plan
 It supports the project associates and staffs and also helps them to understand the
actual project change process
 A successful change management plan executes effective communication
strategies

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3. Identification and discussion on the options to satisfy each change request
After analyzing the Blue Spider project case scenario whatever changes are requested
ware useful and beneficial from the project perspectives. Poor communication between Lord and
the Park Corporation was a vital issue. If formal open communication strategy is implemented
then manager and team would get opportunities to share their missile improvement and R&D
ideas. Poor negotiation and skills was the other issue for the project. The contract type used for
this project was fixed price contract but after that many additional changes were requested.
Therefore, there must be a feasibility report presented to ensure the project success. Lack of
knowledge management specification was another major issue for the project. It will be resolved
after analyzing the project requirements accurately.
Poor functional management support was the other issue for the project. This issue will
be resolved if proper functional and operational activity is incorporated to the project. The
assigned project manager had no sufficient project management skills and experiences. Thus, in
order to resolve this issue the project manager need to be changed. An issue with leadership
behavior and lack of conflict management capacity was another issue of the project. This issue
was raised due to lack of managerial skills and experiences of Gary Anderson. In order to resolve
this particular issue, the sponsors should appoint a project manager who will have enough
leadership quality and motivation capabilities as well.
4. Change Request Form
Change
ID
Category Description of
Change
Submitted
by
Submission
Date
Status Disposition
CR1 Internal After analyzing Project 25/01/2020 On The finance

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the given project
case scenario of
Blue Spider
Missile
improvement it
is identified that
the finance plan
was very poor
and requires to
be changed.
finance
manager
progress manager should
implement
effective
feasibility report
and present the
budget
appropriately
CR2 Internal The
communication
strategy used by
the project
associates was
very poor
Project
manager
22/01/2020 On
progress
Accurate formal
open
communication
strategy must be
used to share
information
among all the
project
associates
CR3 External Fixed cost
price contract
type caused
budget related
Project
manager
24/01/2020 On
progress
The contract
type has to be
improved based
on project

7PROJECT EXECUTION AND CONTROL
issues.
Therefore the
contract type
has to be
changed
requirements
and other
functionalities
CR4 Internal The finance
manager need
to change and
improve the
finance plan
Operation
manager
20/01/2020 On
progress
The financial
plan of the
project has to be
implemented by
professional and
after each phase
of progress the
budget must be
rechecked
CR5 External The project
schedule need to
be changed
Project
manager
20/01/2020 On
progress
Preparation of a
formal project
schedule will
help the owners
to complete the
project
successfully on
time without
any sort of

8PROJECT EXECUTION AND CONTROL
delay.

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References
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models, tools and techniques of organizational change. Kogan Page Publishers.
Donovan, G. O. (2018). Creating a culture of partnership between Project Management and
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Kerzner, H. (2017). Project management: a systems approach to planning, scheduling,
&controlling. John Wiley & Sons.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
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10PROJECT EXECUTION AND CONTROL
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