Change Management Report: Analyzing Change in Construction Firm

This report delves into the intricacies of change management, focusing on a construction company facing operational challenges. It outlines the process of submitting change requests, emphasizing the importance of gathering information, evaluating impacts, and implementing changes effectively. A critical analysis of the company's current state reveals issues in communication, budgeting, and response times. The report proposes various options to address these issues, including implementing a two-way communication system, developing a robust budgeting framework, and employing a Just-In-Time (JIT) approach to reduce response times. Each option is assessed with its associated risks. Furthermore, the report includes a sample change request form, detailing the necessary information and analysis required for initiating and evaluating changes. The conclusion underscores the significance of effective change management in enhancing company operations and achieving success.

Change Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
1. Process involved in the submitting the request for dealing a change.....................................1
2. Critical analysis.......................................................................................................................2
3. Options to satisfy each change request and risks associated...................................................2
4. Change request form...............................................................................................................3
CONCLUSION................................................................................................................................5
References........................................................................................................................................6

INTRODUCTION
Change management referred as a systematic approach which helps a company to deal
effectively with the transformations or transition of the company's goals and objectives (Wu and
et.al., 2015). Present report discusses about the change control process which involves dealing
with the changes and how does change has the impact on the projects scope, time, cost and
quality.
MAIN BODY
1. Process involved in the submitting the request for dealing a change
Following is the process which is involves in submitting a request to deal with changes
are as follows:
1. For starting the successful change request it is vital for gathering the necessary information,
project manager should gather the necessary information why the change have to be
implemented and what will be the benefits the change for the project. In order to this project
manager has to rely on 7 R of the request of change management. Which are as:
 Raised.
 Reason.
 Return.
 Risks.
 Resources.
 Responsible.
 Relationship.
2. Project manager should correctly evaluate the efforts of a change which important which
needs the factor which can result in the start for change and influence the employees towards it
(Kerzner, H., 2017). An estimate of request of change should include:
 Project objectives.
 Means for achieving the change.
 Each employee's roles and responsibilities.
3. Project manger should identify the impact of change before implementing the changes, here
project manager has to face a risk of identifying the risks and impact of request of change as it
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can make the project failure or success. Proper information should be provided with the original
application and identification of risks which includes:
 Consequences of not implementing the change.
 Resources required for implementing the change.
 Implementation schedule.
4. Project manager should implement the change in well structured way in order to get approval
in order to get approval for change project manager should follow the tasks below:
 Building a change.
 Providing the pre-tested change.
 Formulation comprehensive plan for developing a change.
 Implementation of change
5. After implementing the change project manager should implement the post implementation
monitoring.
2. Critical analysis
It can be analysed that Robert L. Frank construction company are facing various problem
and due to which company is facing various problems. Company should bring change in the
organisation which can improve its operations like company has to improve their communication
system and has to reduce the response time of their employees. Also, company has to develop a
budgeting structure for the project and has to place well planned purchase orders. If these
changes is implemented in the organisation it will have the positive impact on the company
(Sajadand et.al., 2016). Through proper communication process company can improve the
quality of project as it will help in setting the collaboration between the teams and management.
For this company should develop two-way communication process. By developing strong
budgeting plan and providing strict guideline for adhering the plan will help the company to
reduce the cost of project. Also, this change management process will be used for initiating,
approving, recording and resolve the project changes so, it is important enhance the scope of
project and also approving the project deliverables.
3. Options to satisfy each change request and risks associated
There are various options available through which change request can be satisfied which
are as follows:
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Effective communication process: It is the one of the major change which can bring huge
results for the company. For this one option available is that company should develop a two-way
communication process in the organisation which can set proper collaboration among the
employees and the management (Sudhodanan and et.al., 2017). The risk associated with it is that
this may result in the interference of the employees in management decisions which can result in
poor development of strategies.
Developed budgeting: Also, company should develop a proper budgeting framework which can
help the company in completing the project in the pre-planned budgets. This is the best option
which help the company for reducing the cost of projects. The risk associated with this is that
lack of software knowledge within the budget planner which can cause loss for the project.
Reducing the response time: In order to reduce the response time with in the organisation,
company can use the approach of JIT which is the best option for company to reduce response
time (Di Giammarcon and et.al.,2018). The risk associated with JIT is that there may be a risk of
running out of stock which may result in project delays.
4. Change request form
BASIC INFORMATION ON THE CHANGE REQUESTED
Project name Robert L. Frank Construction Company
Changes Identified: Company is going to implement the change
like Improved communication system,
Budgeting, Improved response time.
Request placed by: Project Manager.
Description of requested changes: Communication- There will be a two way
communication system within the organisation.
Budgeting: Budgeting software will be used fir
developing effective budget,
Response time: Just in time approach will be
used.
Date of raising the request: 01/08/19
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Priority: High
Justification for change: This change process will improve the quality
of project and will help to reduce cost and will
also increase the scope of project.
Comments It is vital for the company to establish changes
in the organisation.
ANALYSIS OF THE CHANGE REQUEST
Impact on the objective/outputs Change will have the positive impact as it will
prove beneficial for the company as will
reduce response time for the project. It will
also set appropriate communication system in
the organisation and will reduce the cost of the
project.
Impact on the budgeting Change will help the company to develop a
well planned budget for the project.
Impact on the time Change process will reduce the response time
of project.
Other impacts It will also increase the quality of the project
and will increase profits.
Comments if any:
Recommendations: Yes, this change should be implemented in
organisation as it can prove beneficial for the
project in various ways.
Analysis carried by: Project Manager.
DECISION ON CHANGES
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Decision Authorised:
Authorised with amendments:
Rejected:
More Information:
Justification for decision
Comments
Who will provide information
Approved by ___________________ Date:
CONCLUSION
It can be concluded that change management is very important for the organisation as it
can help the company to improve their operations which can result in the success of the
company. It is to be noted that change should be controlled effectively and managers should
develop a effective change request form in order to introduce change in the organisation.
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References
Books and Journals
Di Giammarco, G and et.al.,2018. Oc63 Request Registry: Interim Results Of International
Multicentric Prospective Registry For The Evaluation Of Transit Time Flow
Measurement And Intraoperative Imaging In Coronary Surgery. Journal of
Cardiovascular Medicine. 19. p.e23.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Sajad, M and et.al., 2016. Software Project Management: Tools assessment, Comparison and
suggestions for future development. International Journal of Computer Science and
Network Security (IJCSNS). 16(1). p.31.
Sudhodanan, A and et.al., 2017, April. Large-scale analysis & detection of authentication cross-
site request forgeries. In 2017 IEEE European Symposium on Security and Privacy
(EuroS&P) (pp. 350-365). IEEE
Wu, W and et.al., 2015. Preparation and thermal conductivity enhancement of composite phase
change materials for electronic thermal management. Energy conversion and
management. 101. pp.278-284.
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