Change Management Plan for Robert L. Frank Construction Company

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PROJ6003
PROJECT EXECUTION
AND CONTROL
ASSESSMENT 1 – PART B
CHANGE MANAGEMENT PLAN
Written by: Dominika Stredanska (00278016T) Submitted to: Mansoor
Mohammed

ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
EXECUTIVE SUMMARY
The project is based on the learning of the changes made in the organisation which need to be controlled by
the organisation adequately so that manage the risk factor. The Robert L Frank is the engineering and
construction company which provides the services based on the chemical, petroleum, steel, iron, mining and
pharmaceutical. The company also based on the food processing industry which has the corporate
headquarter in the Chicago, Illinois and the various worldwide offices effectively. The company makes the
changes in the effective way which may become the risk for the company which need to control by the
effective control. The project is not properly progressing in the company which reduce the satisfaction of the
customers due to the company expand the hours of the man working. The Slippages experienced in the
delivery of the material that is delayed in the plan of the coal liquefaction pilot.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Table of Contents
EXECUTIVE SUMMARY................................................................................................................................2
INTRODUCTION..............................................................................................................................................4
Change management plan..................................................................................................................................5
Identify what processes are involved in submitting a request to deal with the changes necessary from your
understanding of the case study.....................................................................................................................5
Identify and critically analyse changes required and the impacts on scope, time, cost and quality of the
project and the techniques used to manage them...........................................................................................7
Identify and discuss options to satisfy each change request and any risks associated with the options........9
Complete the change request/control form provided or one that is used from a workplace........................10
CONCLUSION................................................................................................................................................11
REFERENCES.................................................................................................................................................12
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
INTRODUCTION
The project report is produced in the weeks which is helpful to execute the project properly and this is
helpful to analyse the changes and their impact which need to be resolved by the time to achieve the goals of
the company accurately. This also provides the learning that how the risk can be managed after the
implement the changes in the system and success of the project in an eventual manner. The company makes
the changes in the effective way which may become the risk for the company which need to control by the
effective control. This project provides the learning of the slippages and their experiences in the working
with a construction company like Robert L Frank which processes the delivering of the material to the
customers in week 1. On the other hand, week 2 is based on the accomplishment of the coal liquefaction
pilot in the plant which will properly be discussed in the below research report.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Change management plan
Identify what processes are involved in submitting a request to deal with the changes necessary from
your understanding of the case study.
The process to deal with the changes which involve the various elements which are mention in the below
section:
Make a certain quality in the purchase: This is necessary that the supplier needs to be treated well
because they are the main person of the Robert L. Frank construction company. This is necessary that the
company should understand the treatment of the employees by the supplier and cognizant the source
material in the proper way (Guadix, et. al., 2015). The company should conduct the proper financial due in
the company so the supplier can be capable of the long-term period in the company. So, the company can
reduce the impact or risk and certain changes in an effective way.
Recognise the required sources: The critical analysis is helpful to identify the real required element which
is helpful in the current project and their accomplishment. So, this is the main responsibility of the company
to make the changes in the productivity of the company and also the resources of the project to get good
results.
Probability and influence highlighted: The various changes of changes make the various types of
possibilities so this is necessary for the company to provides the probability of the project management team
and resolve accurately (Madan, et. al., 2017). So, the project manager must ask the information from the
research team from time to time to make the project more effective.
Be aware of the financial risk factor: The company should make aware of the risk factor which can be
raised in the financial condition of the company. A supplier can face the risks related to the country,
economic, politics, regulation compliance and much more that give impact on the ability of Robert L. Frank
Company (Eachempati, 2017). So, it is necessary to implement an effective way which implements in the
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
project to reduce the impact of the financial risks which created due to heavy budget and the expense in the
project.
Build strong internal working structure: This is compulsory that the company should implement the
proper internal working structure in the working place so that fight with the risk factor (Guadix, et. al.,
2015). The internal working structure is helpful to process the tasks efficiently and build encouragement in
the company to attain the significant growth and development of the project in an eventual manner.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Identify and critically analyse changes required and the impacts on scope, time, cost and quality of the
project and the techniques used to manage them.
The project needs the critical analysis which required the various elements like scope, time, cost and mainly
the quality in the project to manage it with the effective way that the mention in the below section:
Cost: The cost is the main element which used in the project to fulfil the requirement of the finance and this
is helpful to collect the sources to fulfil the need accurately. There are some methods used in the cost
element to make it more effective which is mention below:
 The historic data need to be analysed by the team for the same project to make the comparison
accurately (Maes, et. al., 2018).
 The bottom-up method is used to estimate the lowest to the highest work package.
 The vendor bid is the kind of method which is helpful to make the average of some vendor bid on the
project.
Scope: The project needs the proper tasks which are helpful to fulfil the requirements of the project to
achieve the goal accurately so there are some methods used in the project that mention below:
 This is necessary that the project manager can make the focus on the priorities of the task
(Eachempati, 2017).
 The project scope needs to be modified by the manager of the manager to get the result.
Time: The proper schedule needs to be implemented in the project so that the manager accomplishes the
task on time so the tasks must be segregate in the small tasks to achieve the goal accurately so there are
some methods which explain in underneath:
 The project manager must create a work breakdown structure to identify the task and deadlines.
 The Gantt chart is also helpful in the project to create the proper milestone which easies to attain the
tasks and their goals (Oliva, 2016).
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Quality: The quality is the compulsory element which is helpful to accomplish the project with the full of
attraction and this is also helpful to make the attention for the new customers in an effective way so there are
some methods which used in the project that mention below:
 The quality analysis is the main element which used to identify the level of the work and their quality
level in an effective way (Bothma, 2014).
 The planned schedule needs to implement in the project to analyse the working status and their
updates regarding quality.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Identify and discuss options to satisfy each change request and any risks associated with the options.
There are various options which make an impact on the project and also help to give the proper response to
the changes which happen in the project which is mention in the below section:
 Motivates the employees for flexibility: This is necessary that the project manager of the Robert L.
Frank construction company should conduct a meeting where the manager provides the knowledge to the
employee to deal with the changes and how to deal in the effective manner (Silva Buston, 2016). This is
helpful for the employees to face the changes properly and accept the change positively.
 Analyse the changes and their impact: The manager must analyse the changes and their impact on
the company which is helpful to identify the issue which may harm the good change in the company. This is
helpful for the company to deal with each change which has made in the business through the project.
 Identify the need after implication of changes: The manager of the project should analyse the
required element which used in the company after the implication of the changes that generally happen in
the company (Eachempati, 2017). This is the main responsibility of the company to make the changes in the
productivity of the company and also the resources of the project to get good results.
 Build the risk management plan: It is necessary to implement the effective way which implements
in the project to reduce the impact of the financial risks which created due to heavy budget and the expense
in the project (Bothma, 2014). The risk management plan is helpful to manage the risk if it happens in the
company like lack of efficiency in the work, a drawback in the financial condition, reduce the interest of the
employees and much more.

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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
Complete the change request/control form provided or one that is used from a workplace.
The changes which are implemented in the company through the project is helpful to manage each task
properly so effectively reduce the risk factor. So, the stakeholder of the company who plays an essential role
in the project needs to analyse the internal and external factors of the company in the proper way. This is
helpful to manage to understand the ongoing risk effectively and efficiently manage the project. On the other
hand, the changes which made in the company need to be focused on the main goal of the company in an
effective way (Bourmistrov & Kaarbøe, 2017). This is necessary that the company should make the changes
in the training session of the employees so that provides them with the proper way to build an effective
project which dramatically increases the profitability.
Apart from this, the manager of the project should make the changes in the financial due in the company so
the supplier can be capable of the long-term period in the company. So, the company can reduce the impact
or risk and certain changes in an effective way. The changes also need to be implemented in the company
which is helpful to build the strong name in the competitive edge to deal with the issues which give the
negative impact on the working area of the Robert L. Frank construction company.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
CONCLUSION
It is concluded from the above project report that the changes in the company can create the risk factors
which need to be controlled by the effective way so that the risk management created and implemented in
the company to reduce the impact of risk. The report provided the learning of the challenges and issues
which give impact on the company in the negative way which need to be formatted on the company through
the effective implementation of the project. Apart from this, this also provided the learning of the
stakeholders and their importance in the company which briefly discussed in the above project report with
an effective way. The report also presented the learning of the risk and their analysis which give impact on
the performance of the company and this analysis is also helpful to get the factors which provide aid to
reduce the impact of risk. On the other hand, the report provided the study of the solution for the issues
discussed in the project to improvise the efficiency of the working and reduce the factor of risk.
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ASSESSMENT 1 - B PROJ6003 – PROJECT EXECUTION AND CONTROL
REFERENCES
 Bothma, R. (2014). Value in good change management plan : Technology upgrade - word of
mouse. Hr Future, 08(1), 40-41.
 Bourmistrov, A., & Kaarbøe, K. (2017). Tensions in managerial attention in a company in
crisis. Journal of Accounting & Organizational Change, 13(2), 239-261. doi:10.1108/JAOC-08-2015-0066
 Eachempati, P. (2017). Change management in information asset. Journal of Global Information
Management (jgim), 25(2), 68-87. doi:10.4018/JGIM.2017040105
 Guadix, J., Carrillo-Castrillo, J., Onieva, L., & Lucena, D. (2015). Strategies for psychosocial risk
management in manufacturing. Journal of Business Research, 68(7), 1475-1480.
doi:10.1016/j.jbusres.2015.01.037 https://www-sciencedirect-com.ezproxy.laureate.net.au/science/article/
pii/S014829631500051X
 Madan, D., Smith, R., & Wang, K. (2017). Laplacian risk management. Finance Research
Letters, 22, 202-210. doi:10.1016/j.frl.2016.12.013
https://www-sciencedirect-com.ezproxy.laureate.net.au/science/article/pii/S1544612316303877
 Maes, J., Parra, C., Mertens, K., Bwambale, B., Jacobs, L., Poesen, J., . . . Kervyn, M. (2018).
Questioning network governance for disaster risk management: Lessons learnt from landslide risk
management in uganda. Environmental Science and Policy, 85, 163-171. doi:10.1016/j.envsci.2018.04.002
https://www-sciencedirect-com.ezproxy.laureate.net.au/science/article/pii/S1462901117308511
 Oliva, F. (2016). A maturity model for enterprise risk management. International Journal of
Production Economics, 173, 66-79. doi:10.1016/j.ijpe.2015.12.007 https://www-sciencedirect-
com.ezproxy.laureate.net.au/science/article/pii/S0925527315005320
 Silva Buston, C. (2016). Active risk management and banking stability. Journal of Banking and
Finance: Supplement, 72, 215. doi:10.1016/j.jbankfin.2015.02.004 https://www-sciencedirect-
com.ezproxy.laureate.net.au/science/article/pii/S037842661500031X
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