Detailed Report: Planning and Managing a Health Charity Event in Perth

This report details the planning and management of a health charity event. It outlines the event's purpose – to raise funds for hospitals and promote health awareness – and its location at Kings Park in Perth, Australia. The report includes a budget breakdown covering site rental, furniture, catering, equipment, staffing, permits, and other miscellaneous expenses. It also addresses human resource allocation, including the roles of a coordinator, marketing personnel, suppliers, and cash management staff, as well as volunteer requirements. Various financial resources such as donations, ticket sales, government support, and advertising are discussed. Furthermore, the report provides a risk assessment and contingency plan, addressing potential challenges like revenue shortfalls, human resource issues, and unforeseen events, along with proposed solutions to mitigate these risks. The conclusion emphasizes the importance of charity and the need for effective risk management in event planning.

Running Head: Attraction and Event Management 0
Attraction and Event Management
(Student Name)

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Table of Contents
Introduction......................................................................................................................................2
Purpose of the event.........................................................................................................................2
Location of the event....................................................................................................................2
Estimated Budget.........................................................................................................................2
Human Resource and Volunteers....................................................................................................3
Financial Resources.........................................................................................................................3
Risk Assessment and Contingency Blueprint..................................................................................3
Conclusion.......................................................................................................................................4
References........................................................................................................................................5

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Introduction
Charity is one of the system of giving the money food or help free to those who are in need. It is
one of the effective ways of helping other. The event will be organized for the health charity. It
cover everything from the supporting to the treating the sick as well as disable, who are working
on cure for the disease as well as also promoting the public awareness of health risk (Francis et.
al., 2014).
Purpose of the event
In the modern era most of the people are suffering from diseases. They spent their huge amount
of earnings in hospitals that make unbalance life of the individual. Therefore, one of the health
events will be organize for the charity purpose. Whole amount that will be collected through the
event, such amount will be donated in the hospitals. It help the people to receive free checkup
rom the selected hospital hat will make their life healthy and beautiful (Getz and Page, 2016).
Location of the event
Kings Park will be the venue for the event due to the reason it is considered as one of the
attractive mark as well as has huge space that help in covering huge amount of public in an
effective manner. it is also near to the city Perth that will help in covering such public more
efficiently. The park has capacity of nine thousand visitors (Government of Western Australia,
2018).
Estimated Budget
Rental fee of Site $ 800.00
Table and chair (Furniture) $ 100.00
Catering or Food $ 300.00

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Equipment $ 400.00
Staff $ 400.00
Health Permits $ 400.00
Miscellaneous Charges $ 200.00
Sound System and Speakers $ 300.00
Generator or Extension Board $ 200.00
Plants and Flowers $ 100.00
Stage or Event Décor $ 400.00
Props or Signs $ 500.00
Portable Restrooms $ 200.00
Dustbins and Disposable Service $ 100.00
Crew for Clean-up $ 200.00
Supplies $ 200.00

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Tickets $ 200.00
Subtotal $ 5,000.00
Human Resource and Volunteers
For managing the event, one of the coordinator will be required to coordinate with the team
members and who can able o lead the team in an effective manner? the whole team is required of
5 person among which one will be coordinate with the clients directly, other one will concentrate
over the marketing and promotion of the event, the third one will be coordinate with the
suppliers of the event as well as the fifth one will managing the cash transaction as well as will
sit in the donation department to collect the amount from those who want to donate according to
their will. Therefore, in total six members will require. Other than that the volunteer will be
invited to managing the event and every team member will be assigned one or two voluntary
according to the requirement of work
Financial Resources
There will be different sources for raising the fund for the investment as they are explained in the
below points:
Donation: the donation will be collect from the market to organize the event. In such process, the
people who have given donation will be awarded in the event among the other people.
Tickets: the tickets will be provided at nominal prices to raise the funds. The option of pre
booking will be provided in the event to raise the funds in an effective manner.
Government Support: some of the amount will be taken from the government as well as by
letting them know about the purpose of the event or the support of the government in the form of
providing the space will be done.

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Advertisement: the option of advertisement on the booth will be provided to the retailers or
shopkeeper to promote their products against which the amount will be chargeable city
(Adamson et. al., 2017).
Risk Assessment and Contingency Blueprint
Projection of revenue
exceeding
Enhance the
marketing budget
The manager needs to
be hired prior to the
incident happened
Human Resource
Executive
Missing of Revenue
Projection
It is required to
enhance the efforts on
marketing
Requirement of
Capital infusion
Executive who
manage Finance
Overcrowd in the
event
Enhance the issue of
mismanaging the
event
Prepare more
volunteer for back up
Executive who
manage Human
Resource
Uncertain activities
can be occur such as
rain, fire
Impact on the success
of the event
Proper arrangement of
tent and fire brigade
and ambulance will be
arrange
Executive who
manage supplies
Conclusion
From the above analysis it can be concluded that charity is one of the best source of helping
other. The health event is organized to raise the funds for the charity purpose. The event will be
held in Kinds Park as well as through different source they can able to raise the funds. Therefore,
it is required for the team member to managing the risk in an efficient manner.

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References
Francis, J., Wood, L.J., Knuiman, M. and Giles-Corti, B. (2014) Quality or quantity? Exploring
the relationship between Public Open Space attributes and mental health in Perth, Western
Australia. Social science & medicine, 74(10), pp.1570-1577.
Getz, D. and Page, S. (2016) Event studies: Theory, research and policy for planned events.
London: Routledge.
Government of Western Australia. (2018). Kings Park and Botanic Garden. Retrieved from:
https://www.bgpa.wa.gov.au/kings-park
Adamson, L., Norris, R., Russell, M. and Zakrzewski, L. (2017) The role of occupational therapy
professional associations and regulatory bodies in Australia. Occupational therapy in Australia:
professional and practice issues, 14(21) pp.49-61.