Incorporating a Child Care Setup: Planning, Management and Budgeting

This report provides a detailed analysis of incorporating and managing a child care setup, specifically focusing on Wintergrove Education and Care Service (WECS). It covers various aspects including organizational and strategic planning, a profile of the service and its users, a statement of philosophy and principles, and a SWOT analysis. Furthermore, the report addresses legal requirements, effective management strategies, and evaluation processes, including employment contracts and staff performance appraisals. It also includes sections on budgeting, marketing services, and managing changes within the organization. The report emphasizes the importance of communication, evaluation, and adherence to core principles to ensure the successful operation of the child care setup.

Running head: INCORPORATING A CHILD CARE SETUP
Incorporating a child care setup
Name of the Student:
Name of the University:
Author Note:

2INCORPORATING A SCHOOL
Contents
Part 1: Coordinate organisational and strategic planning................................................................3
Background..................................................................................................................................3
A profile of Wintergrove Education and Care Service (WECS) and its users............................4
A Statement of Philosophy and Principles..................................................................................4
Philosophy...................................................................................................................................4
The Principles..............................................................................................................................5
Organisational Goal.....................................................................................................................5
Communication plan....................................................................................................................7
Evaluation process.......................................................................................................................7
SWOT analysis of the child care setup............................................................................................8
Part 2: Enable organisations to meet legal requirements, give direction for effective management
of the organisation and implement evaluation processes..............................................................10
Employment contact with the Staffs..........................................................................................10
Staff performance Appraisal......................................................................................................13
Management report....................................................................................................................18
Part 3: The Budget that will make the business profitable............................................................22
Funding Grant............................................................................................................................22
Part 4: Establish the profile of the organisation and market its services.......................................22
Principle.....................................................................................................................................24

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Guidelines..................................................................................................................................24
Part 5: Manage changes in the organisation..................................................................................25
Principle.....................................................................................................................................26

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Part 1: Coordinate organisational and strategic planning
Wintergrove Education and Care Service
A community sector, not for profit, education and care service is opening in Wintergrove,
NSW.
2a) Background
Millions of children around the world fail to reach their potential in cognitive
development because of multiple factors like poverty, poor health and inadequate care. Early
cognitive development is one of the major factors that controls the performance and progress of a
child in the later stage in life. Early child care setup learning also contributes to children’s health
and nutrition status. Here we will cover the “Wintergrove Education and Care Service (WECS)”
and its efforts in enriching children’s lives, community and preserving nature.
2b) A profile of Winter grove Education and Care Service (WECS) and its users
WECS provides spacious, well lit and well ventilated buildings, with a roofed play area
and adequate bathrooms. Separate kitchen and store area. Contain 4 buildings spread over the
town with capacity of 3 rooms in each building. Maximum number of children that a room can
accommodate would be 18. Age is the most important factor for enrolling children. WECS
recommended age group is 3 Yrs – 5 Yrs, however there are exceptions as well. WECS
maintains ratio of educators to children equals to 9:1.

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All the educators are diploma holders and experienced in the early childhood sector.
Along with the educators we have the ancillary support staffs as well to facilitate the smoother
services, for each building there is a cook, administrative assistant, cleaner and security. All of
the centres operate five days a week and all of them remain open from the morning 7 AM till 5
PM in the evening.
2c) A Statement of Philosophy and Principles
Philosophy
WECS is committed to services which reflect its core values of leadership, integrity,
respect, innovation and teamwork. WECS believes that all children has a right to experience best
start in life and hence WECS is engaged in facilitating warm, safe, secure education and care
services to the community keeping care for environment which also foster quality learning and
characteristics development of a child.
The Principles
 Providing education by best practices that build a solid foundation for children’s lives,
preserving their unique family and cultural identities and increasing their personal
abilities.
 Learning approach – Play Based, which connects the children with nature and makes
them confidant learner and effective communicators.
 Connecting with the individual families if a child to acknowledge that the families play
significant role in children’s life and in their overall development.

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 Educators promote children’s learning and development in line with philosophy and core
principles of WECS
 Continuous skill and professional development of the educators
 There are regular sessions to seek feedback and inputs from the stakeholders to guide
continuous service improvement
2d) 1. SWOT analysis of the child care setup
The internal and external factors have great affect on the child care setup they can be
evaluated by finding out the strengths, weakness, opportunity and threat for the business concern.
There are certain external as well internal factors which affects the running of this child care
setup they are being discussed below:
 Strengths:
The child care set up serves people of different age group both by providing jobs to
educator and other staffs and providing care to the small children.
The child care is such a vital part of life that it has a strong association with the public.
Affordable child care fee structure.
Regular staff survey providing assurance of good service towards the children.
Proper Partnership with staff and management.
 Weakness:
Limited Growth on the basis of adults it only provide education facility to small
children
Increase of competition with other profit making organisation.

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Faces economical as well operational inefficiency while performing the work being a
charitable organisation.
 Opportunity:
Start some trips or outing that will attract more number of children.
Feast between other child care setups are to be arranged so that the children can learn
new things from the other children off different groups.
Presence of decorated play ground auditorium swimming pool or other learning
abilities will attract more children.
Proper payment to staffs spo that they provide adequate service to the children with
punctuality.
 Threat:
The child care setup only attracts those adults who have children and lack attention of
the other group of adult.
Other such charitable child care setups that provide better facilities at lower cost can
be threat.
It being a charitable institution lacks the attention of the people with good income per
annum as the compare it to the other private child care setups in terms of fee
structure.
2d) 2. Organisational Goal
The goals of Child Care Services Association reflect our work ethic and dedication to
improving the child care system. They guide us in our decision making and how we steward the

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resources entrusted to us. These goals and objectives enable CCSA to become an agency that
truly makes a difference.
Objectives:
 Make child care subsidy resources and information available to families.
 Advocate for increased child care subsidy for families locally, statewide and nationally.
 Conduct research about the need for, benefits and costs of child care subsidy.
 Provide consultation and information to agencies, organizations and public policy-makers
interested in improving the affordability of child care.
2d) 3.Communication plan
As a child care provider, you soon discover that developing positive relationships with
parents is critical to providing the best care possible to their children. Here are 3 key steps to
follow when having difficult conversations with parents. Parents and children are a two-for-one
deal: Developing positive relationships with parents is critical to providing the best care possible
to their children. However sometimes you already have a relationship with the child’s parents—
they may be related to you, live in your neighbourhood, or be friends or acquaintances. This can
be a real benefit since you might already share an open, trusting relationship with the parents.
But this familiarity can also raise some challenges when you are caring for their children.
2d) 4. Evaluation process
The educators of the child care set up should be evaluated to increase the efficiency level
and to provide better quality of service day by day.
Suggested methods a supervisor can adopt to evaluate the educators are

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1. Spot checks which are done informally.
2. Checking lesson plans, records of work and child care providers’ evaluations of the activities
they carried out on a weekly basis.
3. Observations – the supervisor observes the staff member at work, noting his/her strengths and
weaknesses, based on certain selected criteria.
4. Checking attendance and punctuality
Monitoring the educators is important to evaluate the service provided by them The
monitoring process should include the following:
1. Observing and assessing children’s progress through observing, listening to and discussing,
and collecting children’s work.
2. Observing and assessing child care providers and other staff against their roles and
responsibilities.
3. Observing and assessing parental involvement in supporting the developmental process of
their children.
Part 2: Enable organisations to meet legal requirements, give direction for effective
management of the organisation and implement evaluation processes
2a) Job profile of the educator in the child care set up.

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Day care teachers incorporate learning opportunities using a child's natural inclination to
play. Therefore, these teachers must create and implement activities and lesson plans that
simultaneously engage and educate children. In addition to teaching, these day care workers
often must provide diverse basic care needs, including supplying proper nutrition, performing
cleaning duties and dealing with behavioural issues. They also are occasionally tasked with
speaking with parents to discuss a child's educational development. Working at a day care is both
mentally and physically demanding, and aspiring day care teachers should be prepared for the
sometimes rigorous requirements of this position.
2a) 1. Employment contact with the Staffs
Contract with educator of the child care set up
Contract for Employment
It is hereby agreed between the Child care setup
Board of Child care setup and
Last
Name: Smith First
Name: Jane MI: A. SS#: 111-11-1111
Address: 111 Any Street, Any City, Any State, 11111

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That Any Child care setup offers the above named person the position of classroom educator
for the 2016-2017 child care setup year.
 All workers are liable to the bearing of the Administrator, as appointed by the Board of
Directors of the Child care setup. The Administrator has the specialist to procure,
allocate, assess and fire representatives. A worker might be ended whenever and without
earlier notice for any reason which, in the sole assessment of the Administrator, is in
opposition to the interests of Any Child care setup, and the Child care setup should never
again be committed to give any wages or advantages past his or her last day of work.
 For showing administrations legitimately and appropriately played out, the child care
setup might pay the worker, at the circumstances indicated thus, as per this agreement, in
accordance with the child care setup's installment plan. In the event that a representative
can't satisfy their commitment for the length of the agreement for any reason, Any Child
care setup should never again be committed to give any wages or advantages past his or
her last day of work.
 Workers must submit to all Any Child care setup staff approaches and methodology as
delineated in this agreement and which are expressed in the Any Child care setup
Employee Handbook. These arrangements and strategies might be changed without take
note. Likewise, all representatives are relied upon to comprehend and bolster the
instructive logic and polices of Any Child care setup, as supported by the Board of
Directors, and to work faithfully and professionally to do the mission, objectives and
goals of the child care setup.
 Educators shall possess and maintain the proper license(s) required by the Any Child care
setup Board.

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In addition to regular and customary classroom responsibilities and duties, employees may be
assigned additional duties, both inside and outside the classroom, which may be necessary for the
proper functioning of the child care setup.
Contract Employment Period:
Both parties agree that there is no contractual obligation to the other after the end date of
this 1-year employment contract, and the employee understands that he/she has no legal cause
against Any Child care setup if a contract is not offered to them for a following year.
Annual Salary (before taxes): $40,000
The salary shall be paid by the last calendar day of the month in 12 equal monthly
instalments subject, however, to termination for any reason by either party before the end of the
Contract Employment Period, in which case the employee shall be paid only through his/her last
date of work. 5 paid personal days are provided, and absences for any reason will be deducted
from the monthly salary after those days have been used by the employee.
The employee may participate in any benefit program that may be offered by Any Child
care setup for which they are eligible.
Licensure:
Type of degree/Educator's Certificate held: Any State Teaching Certificate #11111111
Date Issued: 06/01/12
Expiration Date: 06/01/17