BSBPMG522 Project: Implementation of Cinnamon Spices Website

This document presents a detailed project management plan for the development of an official website for Cinnamon Spices, a Canberra-based retail company specializing in herbal food products. The plan outlines the project's background, objectives, and target outcomes, including increasing sales and brand awareness. It details the project's four phases: planning, design and execution, testing, and closure, with specific activities, milestones, and responsibilities assigned. The plan includes a Gantt chart, a breakdown of the project budget, and a communication strategy. Risk management strategies are also included, along with a comprehensive bibliography. The project aims to improve the company's online presence and enhance customer engagement, with a budget of $45,000 and a timeline of four months. The plan also addresses project scope, policy, and procedures, ensuring a structured approach to project execution and monitoring. This project management plan is a comprehensive guide for the successful implementation of Cinnamon Spices' website.

BSBPMG522 Undertake project work Project Management Plan template
Cinnamon Spices Australia
Project Management Plan
Title: Implementation of an official website for Cinnamon Spices
Background/Context:
Cinnamon Spices a Canberra Australia based Retail Company that offers herbal food products to
their customers. The company is operating from 2010 for catering demand for the Australian food
products. The company is certified for the organic food product manufacturing and selling. The range
of retail organic products that, the company sales to their customers are herbs and spices, fruit jam,
conservers and herbal tea. Cinnamon Spices sales their product through more than one supermarket
as well as health stores located in Australia. Due to quality and affordable food products the numbers
customers for the company is growing rapidly. In order to operate much efficiently they are willing to
improve the official website. With successful implementation of the website the company would be
able to grab more numbers of customers and serve them as desired. The website to be developed is
comprises of home page, about us, products details and a contract us pages but with huge
modification. In order to develop the website time and budget estimated are respectively 4 months
and $45,000. It is expected that successful delivery of the website will help Cinnamon Spices to
increase its sales in the coming three years.
Objective:
 To improve the existing official website within the budget of 45,000 and time not more than 4
months
 To increase sales rate and promote brand awareness in coming 3 years
 To give direct access of recipes and general information to the customers
Target Outcomes:
The official website of Cinnamon Spices is targeting the customers who belong to the age group of
between 35 and 65. The official website of the company is determined as a critical part of the
company’s expansion. People who are health conscious buy products of Cinnamon Spices both
online and offline.
How the success of the project will be measured:
The project success will be measured from the numbers of consumers the company actually have
and the rate of traffic their website will face during delivery of the placed orders. Not only this but also
the profit margin Cinnamon Spices is earning each year will measure its success. This project is
neither a large nor a small project. In other words the project can be identified as a medium sized
project. The project will be operated by project manager, team members and a senior manager. The
website development project has to be completed followed by four phases- planning, design and
execution, testing and closure.
Project Activities & Milestones:
The project activities and milestones are elaborated in the below section:
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BSBPMG522 Undertake project work Project Management Plan template
WBS Task Name Duration Start Finish Predecessors
0 Website development plan for
Cinnamon Spices 120 days 02/03/20 14/08/20
1 stage 1: Project planning 12 days 02/03/20 17/03/20
1.1 Identification of problem 3 days 02/03/20 04/03/20
1.2 Process improvement planning 3 days 05/03/20 09/03/20 2
1.3 New service implementation 1 day 10/03/20 10/03/20 3
1.4 Assessing project size 1 day 10/03/20 10/03/20 3
1.5 Identification of required staffs 3 days 11/03/20 13/03/20 4,5
1.6 scope statement documentation 2 days 16/03/20 17/03/20 6
1.7 Milestone 1: project planning
completed 0 days 17/03/20 17/03/20 7
2 Stage 2: project design and
execution phase 57 days 18/03/20 04/06/20
2.1 Risk management plan 5 days 18/03/20 24/03/20 8
2.2 communication plan 5 days 25/03/20 31/03/20 10
2.3 schedule and budget plan 4 days 01/04/20 06/04/20 11
2.4 Prototype design outline 15 days 07/04/20 27/04/20 12
2.5 coding and modelling 25 days 07/04/20 11/05/20 12
2.6 database connectivity 18 days 12/05/20 04/06/20 13,14
2.7 Milestone 2: Project executed 0 days 04/06/20 04/06/20 15
3 Stage 3: Project testing and
implementation stage 40 days 05/06/20 30/07/20
3.1 Unit and integrated testing 12 days 05/06/20 22/06/20 16
3.2 User acceptance testing 12 days 23/06/20 08/07/20 18
3.3 regular progress report presentation 8 days 09/07/20 20/07/20 19
3.4 Regular meeting plan 8 days 21/07/20 30/07/20 20
3.5 Milestone 3: Project implementation
completed 0 days 30/07/20 30/07/20 21
4 Stage 4: Formal closure 11 days 31/07/20 14/08/20
4.1 Stakeholder’s signoff 4 days 31/07/20 05/08/20 22
4.2 maintenance plan 4 days 06/08/20 11/08/20 24
4.3 Milestone 4: Completion of project
closure phase 3 days 12/08/20 14/08/20 25
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BSBPMG522 Undertake project work Project Management Plan template
Figure 1: Gantt chart for the website development project
(Source: Created by author)
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BSBPMG522 Undertake project work Project Management Plan template
Project
area
Actions Responsibility Scheduled
start
Scheduled
finish
Prototype
design
outline
Design of the website
outline
Website designer
07/04/20 27/04/20
Coding and
modelling
coding and modelling
to make the website
working
Website developer
(coder) 07/04/20 11/05/20
Database
connectivity
connection with
database to store
information such as
order details, placed
orders, delivery and
payment details
Database
administrator
12/05/20 04/06/20
User
acceptance
testing
Before final
implementation f the
system in this phase a
testing is done to
ensure its operational
and functional abilities
System tester
23/06/20 08/07/20
Regular
meeting
plan
The action that would
be taken for this area
is what different
meeting is needed
Operation manager
21/07/20 30/07/20
Post
maintenanc
e
How the website will
be maintained is
developed in this stage
Administrative staff
2 06/08/20 11/08/20
Project Budget:
Include approved project budget as per business case:
Cost area Details Estimated cost
Project prototype design In order to design the outline of
the prototype the total cost that
will be required is considered
here
$20,000
project staffing cost In order to assign project staffs
rather resources to complete
separate activities this area is
considered
$1,000
Software and hardware cost This cost area mainly includes $10,000
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BSBPMG522 Undertake project work Project Management Plan template
the project software and
hardware
Maintenance cost In order to make the website
better than anyone else
continuous improvement plan is
necessary and this specific cost
area includes the cost for
further maintenance
$14,000
Total $45,000
Project Communications
Communication
type
Description Who Scheduled
start
Scheduled finish
Discussion on how
work responbilities
will be distributed
In this meeting the
project team will be
formed and how the
responsibilities will be
distributed are
demonstrated
project
manager,
team and
operation
manager
20/03/20 20/03/20
Discussion on
project phases
In this meeting what
are the following
phases to be
maintained to develop
the website are
discussed
Project
manager,
operation
manager and
administrativ
e staff 1 and
administrativ
e staff 2
22/03/20 24/03/20
Discussion on
project risk
management
How probable project
related risks can be
managed are
discussed in this
meeting session
Project
manager,
sponsor and
operation
manager
25/03/20 27/03/20
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BSBPMG522 Undertake project work Project Management Plan template
Risk management strategy
Risk Likelihood Severity Treatment/control
methods
Poorly
developed
project scope
document
Probable (4) Moderate (3) The objectives and
expectation from the
project should be clearly
defined and must shared
accurately among the
project team staffs
Insufficient
communication
between the
project staffs
Remote (2) Moderate (3) Open and formal
communication has to be
conducted to share
useful information
lack of
experiences
and technical
knowledge
among staffs
Probable (4) Significant (4) On job training program
has to be arranged or
before staffing
individual’s skills mist be
checked properly
Overrunning
budget
Occasional (3) significant (4) Development of an
accurate feasibility
analysis report
Over allocation
of resources
Occasional (3) significant (4) Resources should be
allocated based on
project activity
requirements
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BSBPMG522 Undertake project work Project Management Plan template
Bibliography
Bellah, J., Chen, L. and Zimmer, C., 2018. Design and Implementation of a Web-based Project
Management Information System. International Journal of Designs for Learning, 9(1), pp.158-170.
Brown, N., 2017. Updating Assessment Styles: Website Development Rather than Report Writing for
Project Based Learning Courses. Advances in Engineering Education, 6(2), p.n2.
Fatima, T., 2017. A Predictive Analytics Approach to Project Management: Reducing Project Failures
in Web & Software Development Projects. In Proceedings of the International Conference on Data
Mining (DMIN) (pp. 10-16). The Steering Committee of The World Congress in Computer Science,
Computer Engineering and Applied Computing (WorldComp).
Izang, A.A., Chinyere, C.I., Ofuru, M. and Okafor, C., 2016. A web-based project management
system. International Journal, 6(4).
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a managerial approach.
John Wiley & Sons.
Sobiecki, W.A.L.D.E.M.A.R. and Kurzydłowska, A., 2018. Enhancement of scrum-based project
management learning experience by using web application. Information Systems in Management, 7.
Tarasiev, A., Philippova, M., Sitnikov, I. and Aksyonova, O., 2017, January. Development of a
prototype CASE-tool for the company’s website development in the environment BPSim. DSS. In 4th
International Young Scientists Conference on Information Technologies, Telecommunications and
Control Systems 2017 in CEUR Workshop Processing (pp. 21-27).
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