PRM701 Project Charter: City of Swan-Mundaring Council Amalgamation

This document presents a project charter focused on the amalgamation of the City of Swan and the Shire of Mundaring, as proposed by the state government's structural reform. The project aims to merge these local government entities, initially considering a three-phase approach involving the Town of Bessendean. Key aspects covered in the charter include the project's purpose, description, initial risks, stakeholders, deliverables (such as a corporate business plan and OSH framework), milestones, budget, objectives, and acceptance criteria. The project aims to create a new organization with strategic leadership while retaining place identity. The charter also outlines project approval requirements and the role of the project manager in overseeing the project's phases to ensure successful outcomes and objectives. The project is expected to start in August 2014 and complete by March 2015, with a budget encompassing direct and indirect costs. The acceptance criteria emphasize a successful project management plan, communication plan, team connection, and people support services.

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Student Name:
Student Number:
Student Email:
Project Title: City of Swan Mundaring project
Project Sponsor: LIC and CEOs Date Prepared: 1st July, 2015
Project Manager: <Please fill> Project Customer: <Please fill>
Executive Summary:
In the year of 2013, the state government proposed a structural reform change within the local
government boundary. The aim of the project is to create amalgamation between shire of Mundaring and
city of Swan. The local government has created the local advisory board. With the changing time period
three phases are considered those are respectively followed to execute the project goal. To the minister
of prior the LGAB will make proper orders. The order is expected to be launched in the year of 2014,
August. The transition plan was again prepared and the blueprint of the plan was launched by the project
manager. All necessary new entities are also merged to the amalgamation planning.
Project Purpose or Justification:
The purpose of the project is to make amalgamation of two councils City of Swan and shire of Mundaring
Project Description:
This project is focused on amalgamation of two different councils Shire of Mundaring and City of Swan.
However in the next phase it is proposed that two councils- city of Swan and the Town of Bessendean
will be merged. Though, according to the final requirement the three of these councils will be merged up
in terms of expanded city of Swan and there will be no separate council.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 1

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Initial Risks:
…
Risk Id Risk
Statement
Probability Impact Score Strategy Response
23 Lack of
commitment
High High 8 To develop
awareness
programs
among the
members of
the council.
The risk will
be mitigated
40 Risks with
the
resources
High Medium 7 With the
development
of people
support
service and
change
management
plan this risk
can be
mitigated
This risk will
be
transferred
12 Inaccurate
data
High High 8 Through
decision
making
model this
issue will be
resolved
Risk will be
accepted
Initial Stakeholders:
…
Name Interest Impact Strategies
Project
manager
To deliver
successful
outcome
High Track and monitor the project progress
Sponsor To complete
the project
within
estimated
budget
High Feasibility study
HR Manage
members of
council
Medium By developing professional HR management plan
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 2

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Deliverables:
 Corporate business plan
 Proper and successful project budget
 Standard committee structure and meeting standards.
Summary Milestones Due Date
Arrangement of legal emergency management 14/9/2015
OSH framework 20/3/2015
Statutory approvals 30/3/2015
Summary Budget and Feasibility:
The aim of the project is to create new organization, strategic leadership and retains the place identify
details and moreover amalgamation of two councils city of Swan and Shire of Mundaring.
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 3

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Objectives and Success Criteria
Scope:
 The new local government must possess proper transition plan and that should have to be
authorized by the LIC
 The transition plan will involve all the elements that the CE has reported to LIC for making
effective decisions.
Time:
The different critical outputs are considered for the project and the new local government is expected to
operate this plan from 1st July. The project is expected to be started on 29/8/2014 and must be
successfully completed on 30/03/2015.
Cost:
All the details of the costs estimated for the project include:
Direct cost- $507,000
And the total indirect cost- $2,005,333.
Quality:
From the details analysis of the case it has been found that the project will meet the expectation of the
CE and the LIC by considering the goal of transition to develop a new local government which is based
on the best prcatices. These prcatices will definitely meet the requirements of the community of the
local metropolitan government. New organization s will be created based in the best project
development prcatices.
Other:
Besides quality, the HR management plan, resource management plan, stakeholder management plan
and procurement and contingency management plan are the other factors those are to be considered
for the successful delivery of the project.
Acceptance Criteria:
The expectance criteria for the amalgamation project are as follows:
 Successful project management plan
 Successful communication plan
 Team connection and proper change management plan
 Team connect and people support services
 OSH framework and staffing strategies
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 4

C o u n c i l A m a l g a m a t i o n P r o j e c t C h a r t e r
Project Approval and Manager
Project Approval Requirements:
A proposal should have to be created for presenting the events to TPT to obtain successful approval.
Statutory approvals are required to be considered for the successful implementation of the amalgamation
project. The elements those are to be considered for the successful project implementations include
draft planning, documentation and agreements.
Project Manager:
The role of the project manager is to control and monitor each of the project phases. It is expected that
with the successful tracking, the project manager will be able to meet the expected outcomes and project
objectives.
Approvals:
Project Manager Signature Sponsor or Originator Signature
Project Manager Name Sponsor or Originator Name
Date Date
References:
As adapted from Stackpole (2013) for educational purposes only PRM701 Assessment Task 3 5