Improving Organization Operations with Cloud-Based Enterprise Systems

This report analyzes the implementation of a cloud-based enterprise system for the PRO organization, a division of BAF industries. The report begins with an introduction to cloud-based enterprise systems and the changing technological landscape. It then discusses PRO's needs, including stock management, communication upgrades, and streamlined production. The solution proposed is a cloud-based ERP software, offering benefits such as increased efficiency, reduced costs, data security, scalability, mobility, disaster recovery, control, and competitive advantage. The report also addresses the disadvantages of cloud computing, including bandwidth costs and security concerns. The analysis covers the system's impact on PRO's operations and concludes with a summary of the benefits and considerations for implementation. The report also provides a detailed discussion on the benefits of using the cloud based enterprise system such as increased efficiency and reduced cost, security of the data, scalability, mobility, disaster recovery, control, and competitive advantage. The report also discusses the disadvantages of cloud computing such as higher cost of the bandwidth, continuous monitoring and supervising, security concerns and data access and integration.

Running head: CLOUD BASED ENTERPRISE SYSTEM
PRO organization: Improving operations of organization with cloud based Enterprise Systems
[Name of the Student]
[Name of the Organization]
[Author note]

1CLOUD BASED ENTERPRISE SYSTEM
Table of Contents
Introduction......................................................................................................................................2
Discussion:.......................................................................................................................................2
Needs of the organization:...............................................................................................3
Solution for the needs:.....................................................................................................3
Benefits:.......................................................................................................................4
Increased efficiency and reduced cost:....................................................................4
Security of the data:.................................................................................................5
Scalability:...............................................................................................................5
Mobility:..................................................................................................................6
Disaster recovery:....................................................................................................6
Control:....................................................................................................................7
Competitive advantage:...........................................................................................7
Disadvantages of cloud computing:.............................................................................8
Higher cost of the bandwidth:..................................................................................8
Continuous monitoring and supervising:.................................................................8
Security concerns:....................................................................................................8
Data access and integration:....................................................................................9
Analysis of the Cloud Based Enterprise System.............................................................9
Conclusion:....................................................................................................................................10

2CLOUD BASED ENTERPRISE SYSTEM
Introduction:
The approach towards the adaptation of the cloud-based enterprise systems have been
seen to be at high pace, and along with this the frameworks which were used previously for the
purpose of gathering the information or data are seen to be quite different from those frameworks
which are being used in today’s world (Avram, 2014). The advancements in the technology has
been associated with leading towards the developing of more and more developed enterprise
systems. In today’s world most of the organizations are seen to be associated with the usage of
the cloud computing technology along with the cloud based enterprise system for the purpose of
managing their business operation along with storing of information.
Discussion:
This report would be mainly associated with discussing about the usage of the cloud
based enterprise system by the organization PRO which is one of the division of the BAF
industries which is associated with the creation or fabrication and circulation of the proficient car
care products and services. There exists almost 300 wholesalers in the Distributor Network of
PRO in United States as well as internationally. The headquarters of this organization is situated
in Santa California and they are in need of implementing an Enterprise system (Beaty, 2013).
This enterprise system is needed for the purpose of providing them with assistance in dealing
with the various kind of business procedure of the organization such as for maintenance of stocks
and managing of the flow of work orders. The framework which exists in the organization is not
associated with allowing them in making the required unit of measurable changes in the process
of manufacturing as well as in the procedures of production related to the extraction and
powerful purchasing along with the costing and valuing.

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Needs of the organization:
The organization PRO is having a constant requirement related to the level of stocks so as
to have proficient buying and is having expectations related to having a computerized generation
of the suitable records related to transportation. This expectation mainly exists for the purpose of
assortment of the chemical items or the products such as the Product Security Data Sheets or the
PSDS (Lin & Chen, 2012). In addition to all they also needed an upgrade of the communication
system as well which exists between the headquarters and the other units existing in the remote
areas. Besides this the assembling procedure of the different products of PRO is also seen to be
consisting of a complicated synthetic plan. Besides this the local and global shipping is also seen
to be requiring the generation of point by point document related to shipping.
Solution for the needs:
After understanding the entire situation the Director of the organization have been
associated with realizing the fact that with the changing business environment in a rapid manner
has been making it entirely impossible to create a custom-designed programming package which
would be meeting all the requirements (Haghighat, Zonouz & Abdel-Mottaleb, 2015). After
realizing the entire situation along with the needs the CEO of the organization has been
associated with making a decision related to the adaptation of a cloud-based ERP software. This
cloud based ERP software would be associated with offering of solutions related to the problems
which are faced by the functional processes of the organization. The usage of the Cloud-based
ERP software has been associated with helping in completing the multiple levels of the Build of
Material or BOM capacity for the intricate concoction equations of the organization (Leitão,
Colombo & Karnouskos, 2016). In addition to this the adaptable reporting engine has been
associated with enabling the organization in making of legitimate bills of all the inconsistency of

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the landing reports with the federal as well as the universal directions for the purpose of
effectively completing the simple as well as the easy documentation for the delivery and the
customizations.
For all this reasons the organization have been associated with looking for the cloud-
based enterprise system which would be well-defined such as the ERP also known as the
Enterprise Resource Planning which is associated with enabling of the organizations capabilities
in an easy way by means of making the organization capable of moving from the on premise
Information Technology structure to an cloud based environment (Sun, Strang & Firmin, 2017).
Benefits:
Some of the major benefits of using the cloud based enterprise system has been listed below:
Increased efficiency and reduced cost:
The usage of the cloud based enterprise system doesn’t require huge spending of money
upon the purchasing and the maintenance of the equipment’s. This in turn is associated with
drastic reduction in the associated cost. There is no need of spending any kind of money in the
hardware, facilities, utilities or the building of large data centers so as to grow the business. In
addition to this there is also no need of having large IT teams so as to handle the operations of
the cloud data centers and the reason behind this that all the data would be managed and handled
by the experts present at the side of the cloud service provider (Xu et al., 2017). Cloud is also
associated with reduction of the costs associated with the downtime and the reason is that the
downtime in the clouds is very rare which in turn means that there is no need of spending time or
money in the process of fixing any kind of potential issues related to the downtime.

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Security of the data:
Security is the major concern of each and every organization irrespective of the size or
the type of industry. Security of the data is considered to be one of the most important aspect of
any organization. Any kind of security breach or attack by cybercriminals can turn out to be very
devastating for the organization as well as for its revenue along with the loyalty of the customers
and the positioning of the brand. Cloud based enterprise system is associated with providing
advanced security features which are in turn associated with guaranteeing the fact that the data of
the organization is being stored securely and handled (Muslmani, et al., 2018). There exists a
baseline protection for every platform as well as for the data that they process like the access
control, authentication and encryption. And from here different organizations are associated with
supplementing of these protection along with some additional security measures of their own for
the purpose of bolstering of the protection of the data present in the cloud along with being
associated with tightening of the access to all the sensitive information present in the cloud.
Scalability:
The Needs related to Information technology or IT is seen to be varying from one
organization to another which means, enterprises having larger number of employees is having
an entirely different IT requirement as compared to an small organization having small number
of employees (López & Ishizaka, 2017). The usage of the cloud is associated with providing of a
great solution related to scalability and the reason behind this is that it enables the enterprises in
scaling up of the IT resources in accordance to their needs in an efficient and quick manner.
The cloud based enterprise system is considered to be best solution for the business
which is growing and is having fluctuating demands related to bandwidth. With increase in
demand the cloud capacity can be increased without making any kind of investment in the

6CLOUD BASED ENTERPRISE SYSTEM
physical infrastructure. This particular level of agility of the cloud is capable of giving the
business a real advantage over the competitors. Besides this the scalability is also associated with
minimization of the risks faced by the in-house operational issues and the maintenance
(Elmonem, Nasr & Geith, 2016). The usage of the clouds would be helping in having a high-
performance resource at the disposal along with professional solutions and zero up-front
investment.
Mobility:
Cloud computing is associated with allowing in having a mobile access to the corporate
data by means of the smartphones or devices and this in turn is associated with providing a great
way of making sure that no one is left outside the loop. The mobility feature can be used by those
who are having work load or are situated at different geographically dispersed location so as to
keep updated with the clients and with the co-workers as well.
It is easy and possible to store, retrieve, recover and process the resources which are
present in the cloud. Cloud is also associated with providing a 24/7 access as well which can be
done by making use of any device having internet availability (Ganesh & Mehta, 2016). Besides
this the updating and upgrading is also done automatically which in turn is not only associated
with helping in saving time but also helps in saving the team efforts required for the maintenance
of the system resulting in tremendous decrease in the workloads of the IT teams.
Disaster recovery:
Loss of data is considered to be one of the major concern that every organization faces
along with the security of the data. Storing of the data in the clouds is associated with the
guaranteeing the fact that data is always available even if the devices such as laptops or PCs of

7CLOUD BASED ENTERPRISE SYSTEM
the user are damaged. Cloud bases enterprise system is associated with providing of a quick
recovery of the data in cases of emergency such as the natural disaster of power outages.
Cloud infrastructure is also capable of helping in the prevention of those losses which are
faced because of the usage of the traditional on-premise approach (Gupta et al., 2018). The
uploading of the data to the clouds would make the data accessible anytime from anywhere even
if the computer is damaged.
Control:
Control over the data is seen to be vital for any organization as it is never known what
can happen if a document gets into the wrong hands such as in the hands of the cybercriminals or
in the hands of the employees who are not trained in a well manner. Cloud is associated with
providing of a complete visibility as well as control over the data and this in turn is associated
with helping the user in deciding the level of access of the data to particular users. This in turn is
associated with providing the user with control however it is also responsible for the streamlining
of the work as the staffs would be easily knowing about the documents which are being assigned
to them (Das & Dayal, 2016). This would also be associated with increasing the collaboration
along with making it much easier. Besides this the facility of working upon a same document by
different people which in turn is associated with eliminating the need of having copies of the
same document.
Competitive advantage:
The organizations which are seen to be associated with the usage of the cloud computing
based enterprise systems would be associated with gaining a lot of benefits and a positive impact
is imposed on their business (Chen, Liang & Hsu, 2015). The increased adaptation of the cloud is
mainly happening because the companies have been associated with realizing the fact that clouds

8CLOUD BASED ENTERPRISE SYSTEM
are associated with providing of offers relate to accessing the world class enterprise technology.
And the implementation cloud solution is associated with helping in staying ahead of the
competitors.
Disadvantages of cloud computing:
Some of the major challenges faced while using the cloud based enterprise system have
been listed below:
Higher cost of the bandwidth:
The usage of the cloud computing is associated with helping in the saving of hardware
acquisition costs however the expenditure on the bandwidth is seen to be increased at a
considerable way. Application small in size does not require many expenses however the
application which are data-intensive need a handsome amount of investment by the organization
(Das & Dayal, 2016). There is a need of sufficient bandwidth for the purpose of delivering
intensive as well as complex data over the network.
Continuous monitoring and supervising:
Cloud computing is often seen to be associated with suffering frequent outages which
owns to the lack related to the round the clock services on the part of the cloud providers. It is
always very important to make sure that the cloud services is being monitored in a continuous
manner along with being associated with supervising the performance, the dependency on the
business and the robustness.
Security concerns:
The security concerns of any business needs to be addressed which is considered to be
one of the major challenge faced by the cloud based enterprise systems (Nowak & Kurbel,

9CLOUD BASED ENTERPRISE SYSTEM
2016). Enterprises which are seen to be associated with the adaptation of the cloud technology is
associated with storing valuable corporate data in the clouds which is entirely placed outside the
corporate firewall. This in turn is surely associated with making the organization concerned
about the different cybercrimes such as the hacking or any other type of attack conducted upon
the cloud infrastructure which are having the capability of damaging or exposing the data to
multiple clients (Chen, Liang & Hsu, 2015). In order to prevent this type of damages there is an
essential need of adopting certain security measures which would be including the tracking of
any kind of unusual behaviors all across the servers.
Data access and integration:
The cloud based servers are often seen to be associated with lacking the appropriate and
effective customer support services. Companies are often seen to be associated with having the
concern related to the data ownership and loss of control over the data when they decide of
moving to the cloud (Saa et al., 2017). One of the most important element of the decision making
process is associate with including the selecting of where and how the data is to be stored.
Integration is another major challenge in the process of adopting the clouds. It is very
challenging to integrate all the exiting application with the clouds in a smooth manner.
Analysis of the Cloud Based Enterprise System
The best option which lies in front of the organization is the usage of the Enterprise
system which is SaaS based for the purpose of storing the information as well as for the purpose
of managing the information in an effective manner. Besides all this the cloud based ERP system
is needed by the organization for the purpose of meeting the demands related to adaptability and
the usage of the cloud based system would be additionally associated with the enabling the
organization in having an effective development or growth towards the prerequisites which are to

10CLOUD BASED ENTERPRISE SYSTEM
be coming in the future rapidly which also includes the locations and the clients as well (Gupta et
al., 2018). Most of this along with the other things are to be attained and incorporated on a timely
manner along with integrating and customizing of the dissimilar branches which they are having
by making use of the exact relocation of the information from the heritage system of PRO.
Whenever there is an introduction of the cloud based system in the organization, pro
would be getting an adjustable enterprise system along with this which would be helping the
organization in expansion of the business along with helping the organization in increasing the
efficiency of the processes by means of expansion of the operations (Sun, Strang & Firmin,
2017). This introduction would also be helping in keeping up of the stock control along with
enhancing the viability which all the things are having. This in turn would be associated with
bringing of the enhanced client along with investor value for the entire organization. Besides all
this the cloud based system which is to be used by the organization would be associated with
providing of a business arrangement which tends towards the existing need of the organization
and this in turn is associated with providing of extra advantages.
One of the major benefit is the growth of the potential information storage system so as to
form a framework which would be steady, dependable as well as secure along with helping in
expansion of the future clients by means of the high class operations and offices such as,
whenever the organization PRO would be moving towards the usage of the cloud-based
enterprise system then it would be associated with providing of cost control management
services (Elmonem, Nasr & Geith, 2016). This would be done simply by means of moving from
the premise capital expenditure model to the usage of cloud based SaaS operational expense
Enterprise System. This in turn would be associated with allowing the organization in gaining of
lots of benefits which includes the providing of the solutions which would be supporting the

11CLOUD BASED ENTERPRISE SYSTEM
business in tackling the complex business elements as well as the structures which includes the
currency, taxes and the accounting scheme of the entire organization.
Conclusion:
From here it can be stated that the organization is going a high growth with increased
speed by making use of the cloud based enterprise system ERP which would be helping them in
appropriate management of the customers flow with the customer relationship management. By
usage of this cloud based enterprise system, the organization would be becoming capable of
building up of the business which in turn would be helping in attracting more customers.
According to CEO of the organization the profit of the organization is going to increase after
implementation of the Cloud Enterprise system along with increasing the number of employees
as well. The cloud based ERP software solution would be associated with streamlining and
combining of the operations as well as the processes and the information and the flows of PRO.
After implementation of the Cloud enterprise software the organization would be working in
such a way so as to guarantee the fact that the organization would be playing a very important
role by means of providing a secure as well as safe collection along with accumulation and
management of the information of the products. PRO is also associated with working in such a
direction so as to gain numerous benefits from the cloud based enterprise system so as to provide
high quality services to the clients by making use of the perfect enterprise solution ERP system.
The margin of profit for the organization PRO increases by 15-20% after implementation of the
cloud based enterprise system along with an increase in the customer retention and acquisition of
about 15-20% and the sales conversion increases by about 25-30%. In addition to all this the

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profitability of the customer increases by 12-20% along with an increase in the productivity of
the product and product line by 15-25%.

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