Managing Successful Business Projects: Cloud Technology Impact Report

This report examines the impact of cloud technology on Continental Consulting Limited, a business process re-engineering firm. The project focuses on implementing cloud technology to address challenges from innovative competitors and support future expansion. The report includes a project management plan, detailing cost analysis, scope definition, time considerations, quality assurance, communication strategies, risk assessment, and resource allocation. It also features a work breakdown structure and a Gantt chart to manage project modules and timelines. Small-scale research is conducted using both qualitative and quantitative methods, including surveys and questionnaires, to gather insights from employees and customers. The analysis of research data, along with recommendations and reflections, concludes the report, highlighting the benefits of cloud technology for small business growth and innovation.

Managing Successful Business
Projects

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
P1 Aims and Objectives..............................................................................................................1
P2 Project management plan.......................................................................................................2
P3 Work breakdown structure and a Gantt chart.......................................................................4
TASK 2............................................................................................................................................6
P4 Small-scale research by applying qualitative and quantitative.............................................6
TASK 3............................................................................................................................................9
P5 Analyse research and data using appropriate tools and techniques.......................................9
P6 Recommendation.................................................................................................................16
TASK 4 .........................................................................................................................................16
P7 Reflection.............................................................................................................................16
CONCLUSION..............................................................................................................................17
REFERENCES .............................................................................................................................18

INTRODUCTION
Technology has a major influence in a business organisation. For a small scale company,
it is required to consider implementation of digitalization to make room for future expansion and
growth (Drucker, 2012). This project is based on Continental consulting Limited. It is working as
business process re-engineering for small and medium sized manufacturing companies.
Continental consulting Limited want to upgrade their software on the basis of new technologies
because they faces major challenges from other new businesses who come up with more
innovative ideas in target market. This report is going to highlight most prominent aspect of
Continental consulting limited that is; implementation of cloud technology at workplace. The
objective of this process is to upgrade software of firm through technological advancement. It
will also considering a project management plan to identify its effectiveness. Furthermore,
Questionnaire approach (Primary method) assist to identify impact of cloud technology through
data analysis method. At last it determine recommendation and reflection on the basis of overall
research.
TASK 1
P1 Aims and Objectives
In a business organisation, changes are known as most crucial concept which based on
the requirement of customers or firm themselves. In this process, technology has major influence
that assist to determining methods of alteration for business effectiveness (Hillson, 2017).
Through this an organisation can make positive changes to provide quality products and services
in target market. Digitalization has vast scope in not only IT sector but also in each type of
business industries. But for Technological industry, it is mandatory to adopt advance tool and
technique in order to emerge with digital world easily.
Topic: “The impact of digital technology supporting small business growth and innovation”. A
case study on “Continental Consulting Limited”.
Background of the project
This project is based on Continental consulting Limited which is going to adopt Cloud
technology for their business operations and process. Cloud technology is a useful tool which
1

integrate all the characteristics in partial cloud to reduce complexity and risk of data management
approaches. It assist to get completed a project within a short time duration.
Research aim:
“To identify the impact of cloud technology on internal business operations and
processes of small business. A case study on Continental consulting Limited”
Research objectives:
 To identify the importance of Cloud technology.
 To analysing effectiveness of cloud technology in a small scale business. To identify impact of cloud technology on internal business operations and processes.
Research Question:
 How to identify the importance of Cloud technology ?
 What are the effectiveness of cloud technology in a small scale business ?
 How to identify impact of cloud technology on internal business operations and processes
?
P2 Project management plan
For Continental consulting Limited, it is required to implement advance technology in
their business process so that they can make positive changes in software and productivity as
well. In this process, cloud technology assist them to consider major focus toward data storage,
connectivity, additional access facilities, hosted internet store on high security as so on. In order
to implement such kind of technologies in business operations, it is required to update working
software in effective manner. Through this, Continental consulting Limited can provide quality
services to small and medium manufacturing organisation by building direct communication
with them easily. Project management plan assist to implement cloud technology in business by
analysing its requirement for effective access as -
 Cost:- This is a most important element of project management plan in which
organisation analysed cost for the implementation of new technology (Adzic, 2011).
Therefore, it is mandatory identify a ideal budget for the enterprise while adopting new
technologies. Cloud technology is available on premium cost for several businesses so
that they can grab maximum opportunities easily. Continental consulting Limited can
manage reserves and funds for their organisation that assist to provide appropriate
amount in contingency situations. Project management plan for cloud technology
2

determine a considerable cost of approx. 15K from adoption to proper and final
implementation with proper resources.
Cost budget on cloud computing
Particulars Amount
Initial investment 100000
Expenses:
Research and developmental activities 25500
Operational expenses 15600
Cost to IT experts 21500
Maintenance 16400
Licensing fee 6000
Closing value 15000
 Scope:- The project management plan of Continental consulting Limited for cloud
technology aids to identifying areas and its scope which is essential for future growth.
Digitalization through cloud technology helps to maximise data storage approaches in
business firm so that employees can provide security services to their clients (Small and
medium size manufacturing firm). By implementing such technologies, Continental
consulting Limited can enhance productivity of employees because they can access their
work at anywhere in order to completed their project in a short duration (Nicholas and
Steyn, 2017). Major scope of this technology is for building connectivity, maintaining
data security, disaster recovery, additional access facilities and to providing effectiveness
of internet hosting in firm. Time:- Implementation of cloud technology can consume a limited time if firm has
availability of appropriate sources and infrastructure. Major time consumption duration is
considered in taking legal licensing while adopting cloud technology for business
purpose. It assist to ensure that employees of business positively uses such technology.
3

Implementation process in Continental consulting Limited can be prolonged if employees
doesn't have appropriate knowledge of its uses and storage. After all the procedure, cloud
technology assist to reduce complexity, large working hours and risk from the business.
Through this, employee of firm can build direct connection with their clients in a short
and limited time period. Quality:- Technology has several positive impacts on a business organisation. Main
objective of digitalization is to produce quality services for customer in order to
providing higher satisfaction to them easily (Shattock, 2010). Cloud technology is also a
quality assured technological tool which helps in maintaining data and connectivity of
customers in a advanced quality manner. Project management plan of Continental
consulting Limited for cloud technology is required standard quality assurance services
that helps to grabbing maximum opportunities from target market. It is not only
determine quality for software updates but also service certainty to customers with the
help of digital tools and techniques. Communication:- In a business organisation, it is required that employees working
together by sharing a specific goal and objective. In this process, communication play a
most important role for developing positive working environment at workplace. It also
assist to create collaboration between workers to accomplish a task easily.
Implementation of cloud technology in Continental consulting Limited requires a positive
communication between workforce so that employees can identify issues of each other
and provide positive advise on the basis of their own knowledge. These kind of business
approaches assist to reducing conflicts and barriers between employees easily. Risk:- Advance technology requires major securities that Continental consulting Limited
needs to considered while adopting cloud technology in their business. Cloud technology
is based on coding approaches that assist to manage security level in its software. In
terms of data storage and security services, organisation needs to make a agreement in
which they needs to consider terms of data security with their algorithm (Eckerson,
2010). This assist to minimising risk of authorised access by clients themselves. If
Continental consulting Limited can identify any kind of risk with their cloud servicing or
with clients data they may send notification to potential victim to maximise security level
easily.
4

 Resources:- in order to implementing cloud technology in Continental consulting
Limited, major resources are required as funds, infrastructure, developers. Technical
equipment and so on. Through this, organisation can manage advancement of technology
in their business procedure. Project management plan assist to determine major
requirement so that firm can manage their resources effectively.
P3 Work breakdown structure and a Gantt chart
Work breakdown structure (WBS) – This is an effective tool which is used by the
project manager to manage the project in separate modules. It simplifies the complex project
because through dividing an entire project in small chunks. These small portions are easy
manage, estimate and supervise (Jeston, 2014). For an instance, if a project supervisor of cloud
technology, needs to estimate the cost of the entire project then it can be hard to analyse the cost.
But, with WBS it becomes so simple because each section has its own cost of construction,
activities, raw material labour and so on. So, they are able to figuring out the funds needed for a
single portion. Then, by calculating the whole section's cost they can determine the entire project
cost. Through, using the WBS the project managers they can determine a control points, time and
risks in the project. They can analyse the inputs to develop a cloud technology for “Continental
Consulting Limited” such as they need developers and programmers who have command over it.
They should have an excellent understanding for the cloud technology that's why they demand
for higher price, equipments,machineries and programming software to accomplish project.
Gantt chart – It is used to by the project managers to manage the entire process against
time. They utilizes it for various activities such as in developing a cloud technology, there is
requirement of the time for planning, designing, developing, testing and implementation. So that
the manager can monitor the activities in an appropriate way (Keller, Parameswaran and Jacob,
2011). For an instance, while planning for the cloud computing “Continental Consulting
Limited” requires an impactful planning such as from where they can acquire the funds,
developers and machinery. Each activity is monitored by the Gantt chart such as how time will
be taken by the developer for coding. Similarly, there are several activities which can be
managed through the beginning and ending day of the particular task. It considers a duration of
the over all project.
5

6

TASK 2
P4 Small-scale research by applying qualitative and quantitative
“Continental Consulting Limited” is conducting a research to recognise the opinions and
thoughts of the employees/ customers because they are the actual users of cloud technology. As
they are the users of technology then they can give their feedback for the amendments (Gareis,
2010). The firm can also raise its performance by focusing on these opinion because these are
inspiring factors for implementing the cloud technology . These researches are mentioned as
below -
Quantitative research - It is a research method which is used to identify the potential
success of the cloud technology. This research is conducted over a sample through online
surveys, polls, questionnaires, interviews, etc. Through using these techniques on the existing
employees/ customers they can gather the information in huge amount. This information will be
used by the “Continental Consulting Limited” to analyse their potential success. As their growth
depends on the perceptions of the employees as they can efficiency use the upgraded clod
technology which can enhance their productivity.
Qualitative research : This research is used to understand the underlying reasons,
opinions and motivations (Turner and Zolin, 2012). It is used to identify the cause of the problem
and trends to reach towards the employees/customers. In order to collect the data it uses various
survey patterns such as online surveys, paper surveys, mobile surveys and kiosk surveys, face-to-
face interviews, telephone interviews, and systematic observations. It caters the fact of the data
which is useful for the “Continental Consulting Limited”. Qualitative research refers to a method
through which the organization can gain a fruitful report to develop cloud technology.
Primary research – As it is conducted for the first time that's why it gathers fresh data
which provides valuable opinions of the users (Viaene and Van den Bunder, 2011). This can be
conducted through the surveys, direct interview, observation and so on. The employees/
customers of “Continental Consulting Limited” can gain the unique satisfaction through using
cloud technology. In order to gain make the technology effective feedback plays a crucial role
for the better improvements. So that the employees/customers can use it to enhance the
productivity.
7

Secondary research – These type of research based on historical data and past previous
resources that assist to analysing detailed informations on several topics. For this, individual can
get proper data through magazine, books, newspaper internet and so on. This method is easier to
primary research approach and saves time as well as funds. Employees of an organisation can get
information by their own that means there is no requirement of any mediator for research.
In order to analysing response of employees/customers towards cloud technology,
questionnaire approach has conducted in which sampling uses for 30 respondents.
QUESTIONNAIRE
Q1) Is there any Effective utilization of cloud technology in Continental consulting Limited?
a) Agree
b) Disagree
Q2) Which is the best or appropriate cloud technology for Continental Consulting Limited?
a) Google drive
b) Dropbox
c) One Drive
d) All the above
Q3) Is there any change in performance of an organization?
a) Yes
b) No
Q4) Select the prominent advantages of cloud technology for Continental Consulting
Limited regarding company growth?
a) High Flexibility
b) Easier maintenance
c) Minimum expense
d) Continuity of association
Q5) Assess the challenges of cloud technology which are encountered by company while
8

storing facts or figures?
a) Multi tenancy
b) Data leaking
c) Deterioration of information
Q6) What are the major reason behind installation of Cloud technology at workplace?
a) Safety and Secrecy
b) Easy to access
c) Reliability
Q7) What you think, cloud application are supporting in maximization of company
profitability and income level?
a) Yes
b) No
Q8) Identify the utilization of cloud tools at business place?
a) Storing of confidential data
b) Reduction in expenses
c) Proper utilisation of assets
Q9) What do you think, installation of cloud technology is complex or easy?
a) Complex
b) Easy
Q10) Suggestion for management of cloud technology at Continental Consulting limited?
TASK 3
P5 Analyse research and data using appropriate tools and techniques
Theme 1: Effective utilization of cloud technology
9

Q1) Is there any Effective utilization of cloud
technology in Continental consulting
Limited?
Frequency
a) Agree 18
b) Disagree 12
Interpretation: As per the above graphical representation it has been identified that out of 30
respondents, 18 are think that Continental consulting Limited utilize cloud technology effectively
in order to providing quality services to customers. Whereas, 12 individual are in the favour of
this approach. For Continental consulting Limited it is required to utilize such technological tools
in order to make positive changes and alteration in further software.
Theme 2: The best or appropriate cloud technology for a firm
Q2) Which are the best or appropriate cloud
technology for Continental Consulting
Limited?
Frequency
a) Google drive 10
b) Dropbox 3
c) One Drive 7
10
Agree Disagree
0
5
10
15
20 18
12
Column C