Comprehensive Report: CMMS and TPM in Maintenance Management

This report provides a comprehensive analysis of Computerized Maintenance Management Software (CMMS) and Total Productive Maintenance (TPM) within the context of maintenance management. It begins by defining CMMS and TPM, highlighting their objectives and functionalities, including how CMMS aids in data storage and operational decision-making, and how TPM focuses on improving production capacity and employee conditions. The report then explores the advantages and disadvantages of CMMS, such as efficient work order management and elimination of paperwork, while also addressing limitations like the need for trained professionals. It details the application of CMMS in TPM, emphasizing its role in preventive maintenance and streamlined processes. Furthermore, the report examines how the integration of CMMS and TPM contributes to organizational success, supported by planned maintenance, quality management, and the pillars of TPM, including autonomous maintenance, maintenance improvement, focused improvement, and education and training. The report concludes by referencing relevant literature and studies on the topic.

Maintenance
Management

TABLE OF CONTENT
Explaining CMMS and TPM in maintenance management..................................................3
Advantages and disadvantages of CMMS.............................................................................3
Stating the manner under which CMMS is applied in TPM..................................................4
Integration of CMMS and TPM help an organization succeed..............................................5
REFERENCES...........................................................................................................................7

Explaining CMMS and TPM in maintenance management
CMMS stands for computerized maintenance management software, is a software
package that stores and carries data regarding the organization’s maintenance operations. The
major objective of CMMS software is to ensure the effectiveness of maintenance workers and
to help the management in making better operational decisions. However, a computer
software cannot complete the tasks of a skilled technician but the software ensures that all the
tasks are prioritized systematically and all the company has all the necessary resources like
raw materials, labour and inventory to complete the assigned work effectively and efficiently
(Pai and et.al., 2018).CMMS also helps the organization in increasing the productivity of its
workers, improving the life of equipment and better inventory management through optimum
utilization of resources.
TPM also known as total productive maintenance is a system of maintaining and
improving the production capacity, quality system of machines and employees through
supporting processes. TPM is of great value and its main objective is to improves the core
business processes. The production system ensures that there is minimum wastage during the
production process, good quality goods are manufactured, quick production at a reduced cost
of operations. TPM focuses on increasing the overall equipment effectiveness of plant
equipment so that the production capacity increases and the company achieves economies of
scale which further helps in increasing profits adequately. The major pillars of TPM are
autonomous maintenance, planned maintenance, training and education, quality maintenance
and safety health environment (Jain, Singh and Bhatti, 2018). Along with increasing the scale
of production, TPM also emphasizes towards the improving of employees’ working
conditions and provide them motivation so that they can achieve job satisfaction and work
with increased concentration.
Advantages and disadvantages of CMMS
Advantages of CMMS are as follows:
 Adequate planning and scheduling of preventive maintenance: CMMS software
automatically schedules the inspections and maintenance to prevent the occurrence of
future problems relating to expensive repairs. Advance scheduling also helps the
companies from incurring extra costs and helps in smooth working of the business.
 Managing the work orders efficiently: The software helps in improving the workflow
and efficiency by allowing the assigning and closing of orders quickly and easily.

Thus, with the help of software companies can configure work screens with desired
field and also capture the history associated with the pieces of equipment.
 Eliminating paperwork: The software reduces the use of paperwork by automatically
capturing all the necessary information (Jamkhaneh and et.al., 2018). It is more
efficient as it helps the management personnel to view all the data and related
information on their computer and mobile devices. Thus, it saves time and effort for
the organization.
 Increasing productivity: The major objective of CMMS software is to improve the
productivity of the operations of company through providing real time information,
checking inventory and reducing the journey time. The software also provides
technicians and workers with details about their upcoming tasks and the tools required
to complete that so that they can be collected systematically without any delays.
Disadvantages of CMMS:
 Used by trained professional only: The major drawback of CMMS is that it can be
used only by trained individuals which means that it is of no or very little use for new
personnel and in order to make them learn the software, it is important for the
management to provide them training in all areas of maintenance. Moreover, training
of CMMS to unexperienced workers would require a lot of time of professionals
which is not always possible.
 Maintenance is based on conditions: The maintenance schedules can be inaccurate
unless the CMMS software takes the conditions, reliability and predictability into
account (Poór, Šimon and Karková, 2016). Therefore, the management needs to
account for various conditions before ensuring the software’s maintenance schedules.
 Increased focus on computing skills: The focus is often given to computing skills
during the use of Computerized maintenance management software but the
management personnel does not understand the use of stored data in the near future.
Therefore, increased focus on the software creates problems for the company relating
to the storage and use of data.
Stating the manner under which CMMS is applied in TPM
CMMS is an essential tool that must be implemented into the TPM solution as it
makes it simpler for the companies to implement the TPM which means that the software
helps the management in focusing towards preventive maintenance. CMMS software when
applied with TPM system, helps in keeping the employees on task and organized. It helps in

making sure that a skilled worker, who is familiar with the machine is performing the
maintenance so that there are minimum chances of error and mistakes. CMMS can be
integrated with the administrative and office TPM and can help in speeding up the process.
The software also helps in easy document management without any external help in a
systematic manner (Dutta and Dutta, 2016). Moreover, it also helps in inventory management
and allows the software users to reorder levels for the offices.
Thus, it can be stated that both TPM and Computerized maintenance management
softwaresoftware are necessary for an enterprise as they help in reducing wastage, time and
efforts which leads to higher productivity and increased profits for the company. The TPM
with the help of software also ensures maximum employee satisfaction through increasing
motivation and better training. On the other hand, CMMS tracks, measures and optimizes the
tasks that need to be performed and provides information about the safety and repair of
inventory.
Integration of CMMS and TPM help an organization succeed
Through planned maintenance and quality management, CMMS can be integrated
with TPM and it will help the organization in achieving its goals and objectives effectively
and efficiently because the software will ensure that the tasks are achieved adequately with
the use of proper resources, labour and inventory. CMMS also helps with administrative and
office TPM through document and inventory management.
Pillars of TPM are:
1. Autonomous maintenance: It includes the shift in responsibility for basic maintenance like
inspection, cleaning and lubrication. The main objective of this system is to detect faults,
equipment downtime and to ensure better participation of employees.
CMMS can help in better autonomous maintenance through activity logging that involves the
challenge of getting machine to perform the operations. CMMS also uses work order
management to report the faults in machine and replace them quickly so that the workers can
start working systematically.
2. Maintenance Improvement: Maintenance improvement is concerned with determining
which assets to be placed in a planned manner. It further helps the organization in deciding
the equipment and then adding others as timely progress.

CMMS can help with maintenance improvement by using the equipment data adequately to
capture repair history (Jain, Singh and Bhatti, 2018). It also helps in implementing a
proactive maintenance strategy that requires a strong planning and can further help in
improving the quality of equipment.
3. Focused Improvement: It aims to accomplish an environment that helps multi-talented
teams to completer their assigned tasks with adequate equipment operations.
CMM can help in focused improvement through deploying of new strategies and ensuring
increased importance on the teams which will help in reducing the future loss of time and
efforts and help in increased improvement.
4. Education and training: It is an important pillar of TPM as with adequate training and
knowledge about the equipment, the employees can work effectively and perform their own
repair and maintenance which will increase the productivity and reduce the ideal time to
minimum.
CMMS can help in education and training by providing experts a detailed blue print of the
activities they need to follow to perform the repairs systematically and in the fastest manner
possible.

REFERENCES
Books and journal
Dutta, S. and Dutta, A. K., 2016. A Review on the experimental study of Overall Equipment
Effectiveness of various machines and its improvement strategies through TPM
implementation. International journal of engineering trends and technology
(IJETT). 36(5). pp.224-232.
Jain, A., Singh, H. and Bhatti, R. S., 2018. Identification of key enablers for total productive
maintenance (TPM) implementation in Indian SMEs. Benchmarking: An
International Journal.
Jamkhaneh, H. B. and et.al., 2018. Impacts of computerized maintenance management
system and relevant supportive organizational factors on total productive
maintenance. Benchmarking: An International Journal.
Pai, M. P. and et.al., 2018, June. A Study on Usage of Total Productive Maintenance (TPM)
in Selected SMEs. In IOP Conference Series: Materials Science and
Engineering (Vol. 376. No. 1. p. 012117). IOP Publishing.
Poór, P., Šimon, M. and Karková, M., 2016. CMMS as an effective solution for company
maintenance costs reduction. In Production Management and Engineering
Sciences (Vol. 241, No. 246. pp. 241-246). ROUTLEDGE in association with GSE
Research.