Ultrasound Device Procurement Plan: CNA613 Project - Tasmania Uni

This document presents a procurement plan for an ultrasound device within a hospital setting, aiming to improve vascular access for haemodialysis patients and reduce complications associated with miscannulation. The plan details the project's background, problem statement, goals, objectives, and expected outcomes, including enhanced patient experience, reduced referrals for vascular surgery, and decreased use of central venous catheters. It outlines the project's scope, time management, communication strategies, stakeholder engagement, and risk management, addressing potential budget limitations and service disruptions. The plan includes a work breakdown structure (WBS) and milestones schedule, along with a RACI matrix to clarify roles and responsibilities. The ultimate goal is to ensure efficient and effective procurement and implementation of the ultrasound device, leading to improved healthcare quality and patient outcomes. Desklib offers a wide array of solved assignments and project plans to assist students in their studies.

Project Idea Development
Procurement Plan of Ultrasound Device v 1.0 Page 1 of 22

Procurement Plan for Ultrasound Device
To be put by the Student
(including Department if applicable)
Version as at 29 August 2024
Version Date By whom
v 1.0
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Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
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project plan. NB: Don’t acknowledge yourself.
Procurement Plan of Ultrasound Device v 1.0 Page 2 of 22

DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is version v 1.0 of the Procurement Plan of Ultrasound Device Project
Management Plan.
The Project Plan is a managed document. For identification of amendments, each page contains
a release number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
Complete the version control below
PREPARED: DATE:___/___/___
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Procurement Plan of Ultrasound Device v 1.0 Page 3 of 22

Overview
Table of Contents
1. Executive Summary...........................................................................................................
2. Overview...........................................................................................................................
2.1. Project Title...............................................................................................................
2.2. Project Background...................................................................................................
2.3. Project Problem Statement & Project Goal...............................................................
2.4. Objective(s)...............................................................................................................
2.5. Outcome(s)...............................................................................................................
2.6. Output(s) (Deliverables)............................................................................................
2.7. Exclusions..................................................................................................................
2.8. Assumptions and Constraints....................................................................................
3. Scope & Time Management Plans.....................................................................................
3.1. Methodology of Work Breakdown Structure (WBS) and Activities...........................
4. Communications & Stakeholder Management Plans.......................................................
4.1. Summary & Introduction.........................................................................................
4.2. Communications Management Plan.......................................................................
4.3. Reporting Requirements.........................................................................................
5. Project Management Office Structure & Human Resources Plan.....................................
5.1. Project Organisational Structure.............................................................................
5.2. Human Resources Management Plan.....................................................................
6. Budget/Cost Management Plan.......................................................................................
6.1. Introduction............................................................................................................
6.2. Project Budget and Cost Plan..................................................................................
7. Risk Management Plan....................................................................................................
7.1. Introduction............................................................................................................
7.2. Risk Categories........................................................................................................
7.3. A Basic Risk Register................................................................................................
8. Quality Plan.....................................................................................................................
8.1. Quality Management Plan.......................................................................................
9. Project Closure & Outcome Realisation...........................................................................
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Communications & Stakeholder Management Plans
1. Executive Summary
The project proposal would mainly be necessary for the procurement of ultrasound devices
within a hospital. These devices are extremely vital for the very early recognition of vascular
access related complications within the patients suffering from haemodialysis. With the
impact of these devices, the hospital management would be able to enhance the patient
experience.
The primary problem of the project is based on the complications from miscannulation. It
would also be based on the incapability for needle renal vascular access. This could lead to
augmented use of central venous catheters.
Based on the problems based on the problems of the project, the primary goal of the project
is to procure an ultrasound device. This kind of device would be economical, powerful, non-
invasive, reusable and would perform efficiently.
The project would be able to deliver better performance in order to drive better outcomes.
This would also be a major success factor for the hospital in terms of driving better health
outcomes and incurring patients who would be in need of such kind of services.
The project sponsor would need to report to the Parliament of Australia in order to report to
seek assistance for the inclusion of an ultrasound device based on the welfare of patients.
Based on implementation of the project, there would be some kind of identified risks in
terms of budget, planting of the ultrasound device within the hospital and many others.
Avoiding and mitigating the risks would be able to ensure better outcomes of the project.
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Overview
2. Overview
2.1. Project Title
Project Procurement Plan of Ultrasound Device for Renal Vascular Access Cannulation
2.2. Project Background
The project would be funded by the Parliament of Australia. The project would be based on
the inclusion of ultrasound devices within the hospital infrastructure. There are some kind of
problems based on implementation of the device within the hospital within the proper
estimated budget. The budget for the entire project would be the most beneficial factor for
deciding the structure of work by the hospital management. Attending these issues would
be the most crucial part within the project (Becker et al. 2016). The vascular access based
problems could be defined as the foremost reason based on excess mortality and morbidity
among the dialysis patients
There are several other embedded bodies that are in association with the hospital
management. These bodies are also concerned about the major developmental needs within
the hospital infrastructure.
The project is mainly conducted in order to meet up to the expectations of the patient
community. The implementation of the project would be mainly be helpful for decreasing
the delay within the usability access and also decreasing the catering usage.
2.3. Project Problem Statement & Project Goal
The problem statement based within the project is based on the barriers that are preventing
the organization from implementing the ultrasonic device in the hospital infrastructure.
Certain obstacles are created based on implementing the project. There is a certain level of
assurance from the top managerial levels in terms of funding of the project.
The goal of the project is based on procuring an ultrasonic device, which would be powerful,
non-invasive and economical. Based on the implementation of the device, it could be
expected that the device would result in early vascular access complication recognition
within the patients suffering from haemodialysis (McClure et al. 2014). The goal of
implementing of the project would also put major focus on better diagnosis of patients and
improving the project experience.
2.4. Objective(s)
The objectives of the project are:
 To improve the experience of patients and thus provide an effective therapy of
haemodialysis without facing any significant issues.
 To reduce the number of referrals to vascular surgery and interventional nephrology
based on association with vascular access complications.
 To reduce the usage of CVC and admissions to hospital based on association with
vascular access cannulation issues.
2.5. Outcome(s)
Based on successful implementation of project design, it could be understood that there
would be a success rate in the structures of therapy. Based on utilization of cannulation
guided by ultrasound, it would be possible for nurses to cannulate in innovative spots (Amar,
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Communications & Stakeholder Management Plans
Kouki and Cao 2015). This would also help in establishing a healthy relationship with patients
and also enable better outcomes of health structure.
2.6. Output(s) (Deliverables)
Some of the deliverables base on the project include:
 Proper form of ultrasound-guided cannulation would be helpful for the promotion of
safe nursing care, high quality of performance and reduction in missed cannulation
based on HD patients.
 One of the other output of the project is based on the reduction of miscannulation
and also to improve the experience of patients.
 Upgrade of the hospital intensive care unit. This would be beneficial for the patients
and hospital as they would be able to better serve the patients.
 The project would also help in leading to the proper form of procurement based on
an effective cost schedule. Each of the costs would be maintained as per the
schedule.
 The project would thus bring enhancement to the healthcare quality.
2.7. Exclusions
Based on deciding about the requirements of the project, it could be discussed that the
unnecessary costs that could be incurred within the project should be excluded from the
project (Haverkort et al. 2016). This would ensure successful completion of the projects
within the estimated budget. The things which are out of the scope of the project should be
excluded from the project.
2.8. Assumptions and Constraints
2.8.1. Assumptions
Based on the successful completion of the project, it could be assumed that it would lead to
successful project outcomes. The project would also be completed within the assumed
budget with the availability of proper resources (De Fauw et al. 2016). Based on such kind of
assumption, it could be assumed that the project would be completed within the proper
schedule and within the assigned deadlines.
2.8.2. Constraints
Some of the limiting factors that could be affecting the works of the project would be based
on limitations based on budget, schedule of the project and use of proper human resources
within the development work of the project. Some other kinds of constraints include the
shifting of hospital services to a certain different location during the implementation of
ultrasound device. This might lead to a stoppage of certain healthcare services. Mitigation of
the constraints would be beneficial for the successful development of the project.
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Communications & Stakeholder Management Plans
3. Scope & Time Management Plans
3.1. Methodology of Work Breakdown Structure (WBS) and Activities
The project team would employ effective project management. This would ensure clear and
complete project requirement. The project team should also avoid project scope creep
during the complete execution of the project. Planning of time of the completion of the
project would also be beneficial.
The WBS would be done as per the requirements for the development of the project. This
would initiate from the start of the project, include the intrinsic details of each of the tasks
undergoing within the project and would thus discuss the closure of the project. The WBS
would also depict the different milestones included within the project.
These would be followed by timeframes that would be able to show the exact time under
which each of the tasks would be completed. Hence, the entire depiction of such kind of
structure would describe the entire breakdown schedule of tasks included within the
project.
3.1.1. High-Level Project Work Breakdown Structure (WBS) Schedule
WBS# Description Duration
(days)
Start Date Finish Date
1.0 Start 1 01-01-2019 01-01-2019
2.0 Initiation of the Project 6 02-01-2019 09-01-2019
3.0 Planning for Implementation Works 20 10-01-2019 06-02-2019
4.0 Testing of Equipment 28 07-02-2019 18-03-2019
5.0 Final Deployment of the Project 41 11-03-2019 06-05-2019
6.0 Project Finish 0 06-05-2019 06-05-2019
3.1.2. High-Level Milestones Schedule
WBS# Description Due Date
1.0 Start of the Project Activity 01-01-2019
2.0 The project has commenced 04-01-2019
3.0 There has been a planning of implementing the works of the
project
31-01-2019
4.0 The different equipment are tested after deployment 12-03-2019
5.0 After the project has deployed, it is been tested 30-04-2019
6.0 The project has successfully been deployed and finished 30-04-2019
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Communications & Stakeholder Management Plans
4. Communications & Stakeholder Management Plans
4.1. Summary & Introduction
There are different key stakeholders who are involved within the project development.
These include hospital management committee, project sponsor, doctors and nurses. These
stakeholders have a major prospect within the procurement of an ultrasound device. The
stakeholders would be able to understand the needs of the patient and thus would ensure
that the device would be installed within the hospital in order to reduce the complexities of
medication. The best method of communication with the stakeholders would be based on
conducting meetings with them in order to understand their needs and thus be able to meet
to the expectations of nursing.
ROLES
Parliament of
Australia
Hospital
Management
Team
Project
Manager
Technical Lead
Business
Analyst
Consultant of
the Project
Junior Doctors
Nurses
Deliverable or Task Status
Initiation of the Project
Defining of project plan and objectives A R C R I C
Determining the project budget A C I A
Planning for Implementation Works
Outlining the details of implementation works C I R I
Planning for deployment of the machine I A C R A
Testing of Equipment
Testing after device is ready A I R C
Use of equipment by doctors and nurses I C R A A
Final Deployment of the Project
Deploying and putting the equipment under test I R A C
Taking feedbacks from doctors and nurses C A R R A
Sponsor Project Team Other Resources
(Fig 1: RACI Matrix)
(Source: Created by Author)
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Communications & Stakeholder Management Plans
4.1.1. Stakeholder Engagement Table
Stakeholder / Interested
Party
Level Of Power /
Influence / Impact /
Interest Communication Need Communication Method What and when Who is responsible?
Hospital Management
Committee
Leading and Supportive To understand the
needs of the
infrastructure within
the hospital
Conduction of Surveys,
In-Service
Visiting the hospital
grounds and look into
the infrastructure
Project Manager
Project sponsor Leading To understand the
decision of Hospital
Management
Committee
Presentation and Paper
fact sheet
Addressing the
decisions of hospital
management
committee during
meetings
Project Manager
Doctors Supportive To understand the
decisions of patients
and communicate
them to the
management
Face-to-face interviews Addressing at wards Project team
Surgical and medical
nurses
Neutral and Supportive To respect the
decisions taken by
doctors and patients
Face-to-face interviews Addressing at wards Project team
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Communications & Stakeholder Management Plans
4.2. Communications Management Plan
There are diverse team that work within the implementation of a project. During the
methods of communication with the entire team involved within the project, it could be
discussed that there should be a proper mode of communication methods. Different kinds
of active communication methods are being used for the communication works of the
project. Some of the methods include face-to-face interviews and meetings, video
conference sessions, telephonic conversations, stand-up presentations and conduction of
webinars.
The Hospital Management Committee should be able to understand the objectives of the
infrastructural changes within the organisation. They should conduct surveys and meeting
with the nurses and doctors in order to gain an idea of the needs of procuring an
ultrasound device.
The project sponsor should be aware of the objectives of the hospital in terms of incurring
an ultrasound device. This would be beneficial for avoiding future issues. The project
manager who would be assisting during the project should explain the details of the project
to the sponsor.
The doctors should conduct interviews with the hospital management team in order to
make them aware of the need of procuring an ultrasound device in order to reduce the
complications of nursing.
The surgical and medical nurses should cooperate with the doctors and hospital
management team in order to provide the best care to the patients in terms of procuring of
an ultrasound device.
4.3. Reporting Requirements
Reporting
Frequency
Format Expected Delivery of the
Report
Methods of
Storing of Reports
High Conduction of
Surveys, In-
Service
Project Manager Computer Storage
High Presentation
and Paper fact
sheet
Project Manager Manual Storage in
files
Medium Face-to-face
interviews
Project team Manual Storage in
files
Medium Face-to-face
interviews
Project team Manual Storage in
files
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Project Management Office Structure & Human Resources Plan
5. Project Management Office Structure & Human Resources Plan
5.1. Project Organisational Structure
5.1.1. Organisational Structure Diagram
(Figure 2: Project Organisational Structure for Procurement Project)
(Source: Created by Author)
5.1.2. Hospital Management Committee
This body within the hospital would be responsible for deciding the entire infrastructural
costs incurred for the organisation. They would also hold responsibility for looking after the
welfare of the organisation and the people.
5.1.3. Project Manager
The project manager would be solely responsible for designing the work on the project
development. They should also manage the daily aspects of the project, resolve any kind of
issue and also implement new strategies for the progress of the organisation.
5.1.4. Project Team
The team concerned with the project would be entirely responsible for designing the project
background, determine the estimated costs that could be incurred within the project. They
should report these perspectives to the project manager.
5.1.5. Working Group
There are certain additional groups that are concerned with the development work of the
project. They would also assist the project manager in performing the work within the
assigned deadline.
Procurement Plan of Ultrasound Device v 1.0 Page 12 of 22
Hospital
Management
Committee
Project Team
Project Manager
Working Group
CEO
Project Consultants